Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Just starting your lawn care or landscaping business? > Starting a lawn care business.

Starting a lawn care business. How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.

Best way to invoice customers


Starting a lawn care business.

How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 05-25-2009, 10:45 PM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 7
KurtisCummings is on a distinguished road
Default Best way to invoice customers

Okay question -

What is the best way to charge customers?

1) Send an invoice after each cut, then add all invoices up for the month and send them a statement, requiring them to pay at the end of the month

or

2) Send a statement at the beginning of the month, & have the customer pre-pay for the month, for say 4 sessions, and if need be, send additional invoices as needed

What are you guys doing right now? How are you making the Gopher Software work for you?
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 05-25-2009, 11:01 PM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 66
Posts: 1,082
Rep Power: 9
swstout is on a distinguished road
Default Depends on the customer

Lawn care business tipsLawn Care Business Book
Quote:
Originally Posted by KurtisCummings View Post
Okay question -

What is the best way to charge customers?

1) Send an invoice after each cut, then add all invoices up for the month and send them a statement, requiring them to pay at the end of the month

or

2) Send a statement at the beginning of the month, & have the customer pre-pay for the month, for say 4 sessions, and if need be, send additional invoices as needed

What are you guys doing right now? How are you making the Gopher Software work for you?
I use Gofer software for invoicing but if they want to pay by credit card I use PayPal Invoice (not paypal checkout) The cost is 2.9% + $0.30. PayPal emails them the invoice. They pay PayPal. I request money from PayPal and the direct deposit the money in my account as soon as the next day.

If they don't pay via PayPal, I print up an invoice to be delivered when the job is done by the worker who does the job. If no one is home, they put the invoice in a plastic bag and leave it on their door.

Monthly statements (or thank you notes for those who have paid) are sent out the last day of the month. Upsells are handled the same way.

Steve
__________________


Reply With Quote
  #3  
Old 05-26-2009, 12:22 AM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 7
KurtisCummings is on a distinguished road
Default

When are you making your invoices due? How long do they have to make payment?
Reply With Quote
  #4  
Old 05-26-2009, 12:24 AM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 7
KurtisCummings is on a distinguished road
Default

What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
Reply With Quote
  #5  
Old 05-26-2009, 03:24 AM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 66
Posts: 1,082
Rep Power: 9
swstout is on a distinguished road
Default Payment Due

Quote:
Originally Posted by KurtisCummings View Post
When are you making your invoices due? How long do they have to make payment?
Payment due upon receipt!

Steve
__________________


Reply With Quote
  #6  
Old 05-26-2009, 03:26 AM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 66
Posts: 1,082
Rep Power: 9
swstout is on a distinguished road
Default Payment Solution

Quote:
Originally Posted by KurtisCummings View Post
What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
Website Payment Standard

Steve
__________________


Reply With Quote
  #7  
Old 05-26-2009, 06:30 AM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 11
picframer will become famous soon enough
Default

I email an invoice or I should say the software does, to the customer two days before the service, in the comments field it states, we will be at your property on the date shown on this invoice, it would be appreciated if you could have payment ready for us. Some clients are planning holidays, they either pay in advance or leave credit card information with us and we bill the morning of the service.

I would guess 95% +/- of clients have the payment ready, some call and use their credit card, bottom line is the crew doesn't leave until paid. Some clients leave payment in a specified place, we have a place that works for everyone.

Our receivables are NIL and have been since I started.

Andy
Reply With Quote
  #8  
Old 06-01-2009, 06:09 PM
SimplyBySage
Guest
 
Posts: n/a
Default

Hi Andy,

That's a great suggestion on how you deal with your Receivable invoices and I've spoken to a lot of other clients who use a similar setup that you've outlined. Some users like to export their invoices to PDF format and then email to their customers. You can read how to do this in this blog:
Reply With Quote
  #9  
Old 06-01-2009, 08:04 PM
justin_time justin_time is offline
Justin
 
Join Date: Apr 2006
Location: French River, ON, Canada
Age: 30
Posts: 1,801
Rep Power: 0
justin_time is on a distinguished road
Default

Quote:
Originally Posted by KurtisCummings View Post
What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
I'm using e-mail payments right now, so far so good.
Reply With Quote
  #10  
Old 06-01-2009, 08:18 PM
ritchiem
Guest
 
Posts: n/a
Default

A good way to invoice and have money coming in the door...well this is the way I do it.

My contracts get billed out on the 15th of every month 'Net 15 days'

My time and material get billed out on the 30th, 31st of every month 'Net 15 days'
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Converting Seasonal Customers to Annual Customers Greenmind Starting a lawn care business. 4 03-07-2008 01:28 AM
Invoice Gopher Software Support Archived Question & Answers - Read Only 1 12-01-2006 04:48 AM
invoice Gopher Software Support Archived Question & Answers - Read Only 1 11-29-2005 06:31 PM
Invoice F.A.Q.'s Steve Gopher Software Support Archived Question & Answers - Read Only 0 02-23-2004 10:59 AM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Most requested days for...
Just for Cuts
02-12-2016 06:44 AM
Yesterday 08:46 AM
by Just for Cuts
3 71
Best two stroke oil
Greg_TopYardServices
02-08-2016 07:53 PM
Yesterday 07:09 AM
by Just for Cuts
12 210
back surgery
Bradcook21
01-28-2016 08:51 PM
02-11-2016 02:04 PM
by Bradcook21
16 462
Help Spread the word...
Sprinkler Buddy
12-02-2015 08:41 AM
02-11-2016 08:19 AM
by Sprinkler Buddy
19 1,369
Howdy Yall !!!
B&C
02-10-2016 10:06 AM
02-11-2016 01:05 AM
by Steve
1 69
hello
2menandmowers
02-10-2016 07:32 AM
02-11-2016 12:53 AM
by Steve
1 66
Hello everyone!!!
1newkirk05
02-09-2016 03:16 PM
02-10-2016 04:05 PM
by jrs.landscaping
7 160
Tine Rake Detaching vs...
wigglesworth
02-09-2016 05:32 PM
02-09-2016 07:43 PM
by Steve
1 78
Finding open bids?!?
C&DPropertyManagement
02-07-2016 01:48 AM
02-09-2016 07:11 PM
by Steve
3 159
hello all
romanlandscape
01-29-2016 03:46 PM
02-07-2016 10:20 AM
by Bradcook21
6 263
Lawn Care Book Ranked #1
Steve
02-06-2016 12:36 AM
02-06-2016 12:36 AM
by Steve
0 132
Hi
Sellers Lawn Care
02-02-2016 01:48 PM
02-05-2016 08:03 AM
by Sellers Lawn Care
4 199
Collecting payments from...
Niagara Mowing
02-03-2016 05:21 PM
02-05-2016 08:00 AM
by Niagara Mowing
7 264
SMS assist? The good,...
jcurr33
01-27-2016 10:24 PM
02-04-2016 11:53 PM
by Steve
5 294
I need some help...
Anise
02-04-2016 01:39 PM
02-04-2016 11:51 PM
by Steve
3 167
Customers dodging the...
Rocky
11-06-2015 06:22 AM
02-04-2016 03:41 AM
by C&DPropertyManagement
7 1,547
Offering a "Trial"...
wybut076
02-01-2016 06:27 PM
02-03-2016 08:26 PM
by Just for Cuts
7 289
Iowa Caucus Predictions?
Steve
02-01-2016 06:31 PM
02-03-2016 12:40 AM
by Steve
1 137
Laying White River Rock
DiamondLawnCare
02-01-2016 08:27 PM
02-03-2016 12:17 AM
by Steve
1 160
Networking for a...
jcurr33
01-30-2016 09:26 PM
02-01-2016 06:27 PM
by Steve
4 235
Customer giving a 1099?
apmAkron
01-27-2016 07:22 PM
01-31-2016 08:55 PM
by Chilehead
6 296
happy to be here
redrobin
01-29-2016 10:45 AM
01-31-2016 08:44 PM
by Steve
1 175
Thought's on an "E-Z...
jcurr33
01-27-2016 10:48 PM
01-31-2016 08:38 PM
by Steve
4 269
Changes
Knaubone
01-30-2016 10:56 PM
01-31-2016 08:31 PM
by Steve
1 163
Thoughts on this Exmark...
googus
01-28-2016 04:24 PM
01-28-2016 08:09 PM
by Chilehead
1 186
1st year in
jcurr33
10-18-2015 05:07 PM
01-28-2016 07:49 PM
by Chilehead
6 4,183
Need opinion on zero...
Mr. Mow
01-24-2016 05:42 PM
01-28-2016 07:41 PM
by Chilehead
10 398
Opinion on liquid vs...
Bradcook21
01-25-2016 02:03 PM
01-28-2016 07:38 PM
by Chilehead
9 344
Finding property size
Gageslawncare
01-25-2016 11:08 AM
01-28-2016 12:05 PM
by Gageslawncare
10 362
Tiger TG 2661 Commercial...
lawnman1959
01-25-2016 08:12 PM
01-27-2016 07:57 PM
by Just for Cuts
5 277
Spouse as a dependent?
Steve
01-26-2016 01:51 AM
01-27-2016 10:44 AM
by Chilehead
3 231
Hello All
C&DPropertyManagement
01-23-2016 12:21 PM
01-26-2016 01:24 AM
by Steve
1 205
Credit Cards - What's in...
Shark1611
06-16-2015 04:04 PM
01-23-2016 03:43 PM
by C&DPropertyManagement
17 7,745
Start My Own Business?
mowandblow1980
01-12-2016 08:43 PM
01-19-2016 07:00 PM
by Steve
12 690
State of the nation 2016.
Steve
01-12-2016 12:05 AM
01-19-2016 06:57 PM
by Steve
6 425
little help? first big...
Brian3137
12-31-2015 12:39 PM
01-19-2016 06:54 PM
by Steve
23 1,155
Hi everybody...
Greg_TopYardServices
01-14-2016 08:10 AM
01-19-2016 02:47 PM
by SC93
12 499
What's your next...
Steve
05-15-2015 12:54 PM
01-17-2016 08:48 PM
by Homeland unlimited
25 7,975
Plow controller problems
scaypa
01-12-2016 05:49 PM
01-16-2016 10:46 AM
by scaypa
4 331
Say Hello !!!
Steve
03-19-2007 12:18 PM
01-15-2016 07:23 PM
by tannerduncan
1,244 428,324
Pricing issue
Mr. Mow
07-07-2015 07:15 AM
01-15-2016 11:20 AM
by djlandscaping06
23 5,482
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 08:50 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 08:50 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy