Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Just starting your lawn care or landscaping business? > Starting a lawn care business.

Starting a lawn care business. How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.

Best way to invoice customers


Starting a lawn care business.

How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 05-25-2009, 09:45 PM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 6
KurtisCummings is on a distinguished road
Default Best way to invoice customers

Okay question -

What is the best way to charge customers?

1) Send an invoice after each cut, then add all invoices up for the month and send them a statement, requiring them to pay at the end of the month

or

2) Send a statement at the beginning of the month, & have the customer pre-pay for the month, for say 4 sessions, and if need be, send additional invoices as needed

What are you guys doing right now? How are you making the Gopher Software work for you?
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 05-25-2009, 10:01 PM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 65
Posts: 1,082
Rep Power: 7
swstout is on a distinguished road
Default Depends on the customer

Lawn care business tipsLawn Care Business Book
Quote:
Originally Posted by KurtisCummings View Post
Okay question -

What is the best way to charge customers?

1) Send an invoice after each cut, then add all invoices up for the month and send them a statement, requiring them to pay at the end of the month

or

2) Send a statement at the beginning of the month, & have the customer pre-pay for the month, for say 4 sessions, and if need be, send additional invoices as needed

What are you guys doing right now? How are you making the Gopher Software work for you?
I use Gofer software for invoicing but if they want to pay by credit card I use PayPal Invoice (not paypal checkout) The cost is 2.9% + $0.30. PayPal emails them the invoice. They pay PayPal. I request money from PayPal and the direct deposit the money in my account as soon as the next day.

If they don't pay via PayPal, I print up an invoice to be delivered when the job is done by the worker who does the job. If no one is home, they put the invoice in a plastic bag and leave it on their door.

Monthly statements (or thank you notes for those who have paid) are sent out the last day of the month. Upsells are handled the same way.

Steve
__________________


Reply With Quote
  #3  
Old 05-25-2009, 11:22 PM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 6
KurtisCummings is on a distinguished road
Default

When are you making your invoices due? How long do they have to make payment?
Reply With Quote
  #4  
Old 05-25-2009, 11:24 PM
KurtisCummings KurtisCummings is offline
Junior Member
 
Join Date: Apr 2009
Posts: 24
Rep Power: 6
KurtisCummings is on a distinguished road
Default

What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
Reply With Quote
  #5  
Old 05-26-2009, 02:24 AM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 65
Posts: 1,082
Rep Power: 7
swstout is on a distinguished road
Default Payment Due

Quote:
Originally Posted by KurtisCummings View Post
When are you making your invoices due? How long do they have to make payment?
Payment due upon receipt!

Steve
__________________


Reply With Quote
  #6  
Old 05-26-2009, 02:26 AM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 65
Posts: 1,082
Rep Power: 7
swstout is on a distinguished road
Default Payment Solution

Quote:
Originally Posted by KurtisCummings View Post
What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
Website Payment Standard

Steve
__________________


Reply With Quote
  #7  
Old 05-26-2009, 05:30 AM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 9
picframer will become famous soon enough
Default

I email an invoice or I should say the software does, to the customer two days before the service, in the comments field it states, we will be at your property on the date shown on this invoice, it would be appreciated if you could have payment ready for us. Some clients are planning holidays, they either pay in advance or leave credit card information with us and we bill the morning of the service.

I would guess 95% +/- of clients have the payment ready, some call and use their credit card, bottom line is the crew doesn't leave until paid. Some clients leave payment in a specified place, we have a place that works for everyone.

Our receivables are NIL and have been since I started.

Andy
Reply With Quote
  #8  
Old 06-01-2009, 05:09 PM
SimplyBySage
Guest
 
Posts: n/a
Default

Hi Andy,

That's a great suggestion on how you deal with your Receivable invoices and I've spoken to a lot of other clients who use a similar setup that you've outlined. Some users like to export their invoices to PDF format and then email to their customers. You can read how to do this in this blog:
Reply With Quote
  #9  
Old 06-01-2009, 07:04 PM
justin_time justin_time is offline
Justin
 
Join Date: Apr 2006
Location: French River, ON, Canada
Age: 28
Posts: 1,801
Rep Power: 0
justin_time is on a distinguished road
Default

Quote:
Originally Posted by KurtisCummings View Post
What payment solution did you select when signing up for PayPal Business?

Website Payment Standard
Website Payments Pro
Virtual Terminal
PayPal as an Addtl. Payment Option
e-Mail Payments
Payflow Gateway
I'm using e-mail payments right now, so far so good.
Reply With Quote
  #10  
Old 06-01-2009, 07:18 PM
ritchiem
Guest
 
Posts: n/a
Default

A good way to invoice and have money coming in the door...well this is the way I do it.

My contracts get billed out on the 15th of every month 'Net 15 days'

My time and material get billed out on the 30th, 31st of every month 'Net 15 days'
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Converting Seasonal Customers to Annual Customers Greenmind Starting a lawn care business. 4 03-07-2008 12:28 AM
Invoice Gopher Software Support Archived Question & Answers - Read Only 1 12-01-2006 03:48 AM
invoice Gopher Software Support Archived Question & Answers - Read Only 1 11-29-2005 05:31 PM
Invoice F.A.Q.'s Steve Gopher Software Support Archived Question & Answers - Read Only 0 02-23-2004 09:59 AM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
hey everyone
robert8509
10-22-2014 08:16 PM
Yesterday 11:07 PM
by robert8509
7 216
raking leaves ?
robert8509
10-22-2014 09:19 PM
Yesterday 11:05 PM
by robert8509
9 271
Leaf removal
madmedic8575
Yesterday 04:14 PM
Yesterday 04:14 PM
by madmedic8575
0 52
new to the forum
madmedic8575
Yesterday 02:52 PM
Yesterday 02:52 PM
by madmedic8575
0 49
Lawn Care business...
crieg122
10-23-2014 01:23 PM
Yesterday 01:11 PM
by Steve
4 187
My Newest Toy (B.P....
Dan Tanner
10-23-2014 05:50 PM
Yesterday 01:02 PM
by Steve
1 126
Pressure Washing Like a...
TNTurf
08-01-2014 11:47 PM
Yesterday 01:00 PM
by Steve
11 892
12 Years in Business!
Chilehead
10-23-2014 08:07 AM
10-23-2014 11:08 PM
by Chilehead
2 145
Dealing With Gas Can...
Mr. Mow
10-21-2014 01:41 PM
10-23-2014 11:06 PM
by Chilehead
9 348
Cheapskate Landlord...
Mr. Mow
10-20-2014 06:33 AM
10-23-2014 05:55 PM
by biglee
13 458
Hi from SoCal
Jmoney
10-23-2014 11:29 AM
10-23-2014 12:51 PM
by Steve
1 114
Workmans compensation...
CDLAWNCARE
10-15-2014 08:05 AM
10-23-2014 12:33 PM
by Steve
5 569
Pda
stevef1201
10-18-2014 02:05 PM
10-23-2014 06:12 AM
by ringahding1
4 396
Leaf Box & Loader Set...
ringahding1
10-21-2014 06:20 AM
10-23-2014 05:13 AM
by ringahding1
5 290
Hello, from TEXAS
sanchez5
10-17-2014 09:56 PM
10-22-2014 01:27 PM
by Steve
6 463
Organic Lawn Care...
NHray
10-17-2014 06:05 PM
10-22-2014 01:23 PM
by Steve
3 440
Hi Steve From West...
Mr. Mow
10-21-2014 01:59 PM
10-22-2014 01:19 PM
by Steve
1 212
Help a brother...
tbtigers03
09-28-2014 11:41 AM
10-22-2014 08:51 AM
by ringahding1
12 1,578
first year update
cmdlawncare
08-12-2014 05:41 PM
10-22-2014 07:47 AM
by ringahding1
4 1,405
What parts do you carry...
Just for Cuts
10-17-2014 09:08 AM
10-21-2014 01:36 PM
by Mr. Mow
16 710
Jungle to Beautiful
stevef1201
10-17-2014 09:54 AM
10-21-2014 01:26 PM
by stevef1201
11 565
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
10-21-2014 01:19 PM
by ExtremeLawncareServices
158 11,484
Sunny Beach Tennis...
SGL1
10-19-2014 11:24 PM
10-21-2014 01:04 PM
by SGL1
4 314
Have you ever had to...
SouthernRootsLawnCare
07-26-2014 02:41 PM
10-20-2014 08:34 PM
by biglee
10 1,887
Look out Bob Villa -...
Mr Dave
09-30-2014 10:06 AM
10-20-2014 05:42 PM
by SGL1
7 1,376
how to fi d commercial...
mchampion319
10-19-2014 09:50 PM
10-20-2014 04:41 PM
by Steve
1 278
Hello From Tennessee
mrmann901
10-17-2014 10:02 PM
10-20-2014 04:24 PM
by Steve
1 352
questions on order to...
jack2048
10-13-2014 11:15 AM
10-20-2014 03:27 PM
by Mr. Mow
15 803
This sucks...
Matther777
09-18-2014 04:56 PM
10-20-2014 02:14 PM
by Steve
14 2,265
Cement mixer
KevinsLawns
10-15-2014 08:03 PM
10-20-2014 02:11 PM
by Steve
7 545
Hello ! New guy Rob here
RWorthley1
10-17-2014 04:05 PM
10-20-2014 02:09 PM
by Steve
1 384
Snow Blowing
gwilson98
10-12-2014 02:21 PM
10-17-2014 02:51 PM
by Steve
6 723
Spreading Weeds?
WesleySnips
07-27-2014 09:46 PM
10-17-2014 07:49 AM
by SGL1
6 1,027
Grasswhoopins.com Anyone...
GRASS WHOOPINS
06-21-2011 11:38 PM
10-16-2014 01:30 PM
by ExtremeLawncareServices
42 9,395
I Want to buy old...
ExtremeLawncareServices
10-10-2014 10:04 PM
10-15-2014 09:12 PM
by ExtremeLawncareServices
6 746
Say Hello !!!
Steve
03-19-2007 11:18 AM
10-15-2014 06:43 PM
by NHray
1,190 340,351
Do you find weed eating...
chuck2s
10-15-2014 02:10 PM
10-15-2014 02:10 PM
by chuck2s
0 470
Incorporating &...
WesleySnips
10-01-2014 09:39 PM
10-15-2014 01:37 PM
by kslawn
20 1,570
Falling into business
stellarmowing
09-28-2014 04:35 PM
10-15-2014 05:57 AM
by ringahding1
8 1,578
Apartment Complex and...
lxarth
06-22-2011 01:10 PM
10-14-2014 06:25 PM
by jrs.landscaping
42 9,668
I LOVE hedge trimming
stevef1201
10-13-2014 09:05 AM
10-14-2014 01:06 PM
by Steve
5 603
Help with seeder...
ExtremeLawncareServices
10-09-2014 07:39 AM
10-13-2014 08:09 PM
by ExtremeLawncareServices
5 764
The Market watch
WesleySnips
10-12-2014 08:47 PM
10-13-2014 05:40 PM
by SGL1
3 606
Help pricing a large...
Bradcook21
10-07-2014 06:49 AM
10-13-2014 02:00 PM
by Steve
7 952
leaf removal
Double J LLC
10-03-2014 04:24 PM
10-13-2014 06:46 AM
by Billy Goat
19 1,607
Acerage Rake
acrajchel
04-23-2014 07:23 PM
10-12-2014 10:53 PM
by SGL1
2 921
John Deere z235 Deck
WesleySnips
09-29-2014 06:02 PM
10-12-2014 06:20 PM
by kslawn
25 1,737
Credit card contract
SGL1
10-06-2014 05:31 PM
10-12-2014 03:40 PM
by SGL1
18 1,143
Truck craft dump bed...
ExtremeLawncareServices
10-04-2014 08:41 PM
10-10-2014 11:35 AM
by Steve
7 1,049
First Time River Rock...
berryjam
10-09-2014 06:09 PM
10-10-2014 11:08 AM
by Steve
2 688
» Popular Tags
4wd apartment complex article marketing bark bid blades bob villa care charge collections collections subcontractor decorating ditches edging employee problems equipment rental estimate exmark ferris four wheel drive fundraiser gopherhaul gravely growing a lawn care business hardscapes honda how much to charge installation introduction landscape services lawn lawn care lawn care business lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care website marketing monthly mr dave mulch new mower past due podcast promotion pto redmax reo running a business scag search engine optimization seo shell small engine repair snow starting a business steep lawns steve stihl theft of services top dresser toro toro grand stand trimmer rack truck new used landscape turfgrass consulting walker won't return wood
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 12:54 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 12:54 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy