Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > General Talk

General Talk If it doesn't fit anywhere else, post it here.

NOW IS THE TIME!


General Talk

If it doesn't fit anywhere else, post it here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 12-06-2007, 04:51 PM
realhuntin
Guest
 
Posts: n/a
Default

Now is the time to send out those business letters, requesting to be placed on the 2008 upcoming season bidder list. These letters let potential customer know that you are there and ready to be placed on their bidders list.

Here is an example of one I use:


YOUR COMPANY NAME



123 INDUSTRY DR
HOMETOWN, US 12345
YOUR PHONE #
YOUR EMAIL
YOUR WEBSITE ADDRESS


Mr. Customer
Logistic UAS
425 Royal Oak Dr.
Hometown, US 12345

Dear Mr. / Ms. Customer

Hello, please allow me to take a moment of your time. My name is ****************- and I represent ****************************-. *Our philosophy is to perform to the needs and satisfaction of our customers. *We do a wide range of lawn care landscape services and strive to do a professional job every time.

I would like to be considered for any and all lawn care landscaping contracts or jobs that you may have coming up this year. *My company is professionally licensed and insured. *We run all commercial equipment and do this work on a full time basis.

The reason for this letter is to let you know about the savings you can get from utilizing our service. *We have been in the Lawn Care business for # years and we would like to add you to our growing list of clientele. *We are currently doing business with many businesses in the area and can provide you with a list of references upon request. *Our service includes professional landscaping and design, seeding, weekly cutting and trimming and many other landscape and grounds management services along with snow management services. Our equipment is well maintained so as to insure you a timely service every time. *We also offer a discount for new customers.

Please add me to your bidders list and please contact me for any sized job you may be considering. *I am always happy to give free estimates.

In closing, I believe ******************************** can perform the job to your personal satisfaction. *We are competitively priced with other services in the area. *Please give me a call at your leisure to set up your free estimate and consultation. You can visit us at www.mylawnservice.com

Sincerely,
YOUR COMPANY NAME



Whom Ever
Operations Manager



You can copy this to note pad and then copy to a word doc and edit it to fit you company.

Good Luck
Tim
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 12-06-2007, 05:18 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

Lawn care business tipsLawn Care Business Book
Hi Tim,

Oh thank you so much! Now for those reading this, you would want to send this letter out to businesses only, not residential, correct?

Also, what would you suggest as far as a follow up once you send this letter out?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #3  
Old 12-07-2007, 02:03 AM
realhuntin
Guest
 
Posts: n/a
Default

Yes this letter is for business's but you could modify it to fit the resi market as well.

As far as follow up the rule would be 15 -20 days. with this being the end of year and all the holiday time off I wouldnt follow up on the letter until after the 1st of the year say around the end of the first week, and the follow up would be a breif phone call. reminding them of the letter you sent.

Good Luck to all
Tim
Reply With Quote
  #4  
Old 12-07-2007, 02:26 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #5  
Old 12-07-2007, 04:01 AM
realhuntin
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by [b
Quote[/b] (Team Gopher @ Dec. 07 2007,2:26)]Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!
I look up the company in the local directory call them and ask who handles the bidding of the lawn care and landscape providers, this will generate a contact name at the very least and then I send out the letter addressed directly to this contact name it makes it more appealing with the contact name listed and more personal.

I follow up on every letter in 15 -20 days from date mailed with a call; If i reach them I say something like this "Hello My name Tim Robinson and I'm the operations manager for R &R *I was just following up on the letter we sent to you regarding our company be place on your bidders list" then I let it go from there. If I get a voice mail I leave name and phone # only. If I dont get a return call within 2 days I call again. and I keep calling until I speak with some one or get a return call from them. PERSISTANCE PAYS.

NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, *you are only asking to be put on a bidder list for the following season.

Here is a short list of some places I have sent leters to;

My Bank; they like doing business with companies that do business with them as most banks do. We are on the list for 08.

Manufactured Home Communities; these plasces take bidds every year so they can set their budget, there is common areas and empty lots to cut and trim, also ther is yard renovation from move outs and move ins along with snow removal. We are on 5 different list and already have one awarded for 08.

Associations. I find these from a list of builders I have and the Local Home Builders Assoc. you can get this from them.
Storage Facilities: every year so they can set their budget for the year, cutting, mulch, snow removal and even so clean up. these can be a little tricky at time with all the trimming required because they usally have fence all around it and it takes time to walk it out but if done write you can make good money here.

Remember all these places I have list sell apperence to their potential customers.

Good Luck
Tim
Reply With Quote
  #6  
Old 12-07-2007, 06:19 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

Thank you again Tim!

When would you say most businesses look to put out new bids?

Quote:
Originally Posted by [b
Quote[/b] ]NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, you are only asking to be put on a bidder list for the following season.
I am glad you pointed this out too. It makes more sense now. This is not the time to sell, you just want to get a personal connection. Is that right? Let them know you are a real person and you exist?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #7  
Old 12-07-2007, 08:40 AM
pnplawn
Guest
 
Posts: n/a
Default

Your a little late, WE been putting bids in for the 2 months for 2008
Reply With Quote
  #8  
Old 12-07-2007, 02:31 PM
realhuntin
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by [b
Quote[/b] (pnplawn @ Dec. 07 2007,8:40)]Your a little late, WE been putting bids in *for the 2 months for 2008
Rodman you are correct October is the BEST time to bid jobs for the upcoming season, but it also is area and company specific when bugets are set and bids are taken. I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to. If I need to send it to a company twice I send it as a reminder, just so the property manager knows We are still here and ready to go.

Most Banking Instiutions set there budgets in Oct and accept bids the first part of the new year.

Goverments & Utility Companies set their budgets in July bidout in Oct or Jan depends on the property manager.

I know this to be accurate in my area because I've had past experience with these type of facilities, from another industry.

I would be interested in some info on other areas and how bidding schedules and process's are for those areas.
Reply With Quote
  #9  
Old 12-07-2007, 06:29 PM
ABurlison
Guest
 
Posts: n/a
Default

Do you think it would be sufficient enough to email a letter of this type out to potential customers?? I know a mailed letter would be more personal and professional.
Reply With Quote
  #10  
Old 12-07-2007, 07:29 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Originally Posted by [b
Quote[/b] ] I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to.
Do you follow up with a phone call both times? Or just once a year?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Hello from Kentucky
TRV
09-30-2014 06:42 PM
Today 05:57 PM
by TRV
12 1,437
leaf removal
Double J LLC
10-03-2014 05:24 PM
Today 04:35 PM
by achri12
26 2,644
Thanksgiving cards
Steve
11-10-2008 11:57 AM
Today 04:29 PM
by achri12
3 8,620
Hi to you NOTHERNERS
stevef1201
11-11-2014 05:56 PM
Today 10:27 AM
by kslawn
6 437
Happy Thanksgiving!
Steve
Today 09:48 AM
Today 09:48 AM
by Steve
0 31
Say Hello !!!
Steve
03-19-2007 12:18 PM
Yesterday 10:30 PM
by Just Cuts
1,194 349,080
Contract or no contract?
TRV
11-20-2014 09:18 PM
Yesterday 09:23 PM
by stevef1201
5 301
Good help is hard to find
Hanks Lawn Care Services
11-19-2014 03:27 PM
Yesterday 09:16 PM
by stevef1201
9 359
New parking area
ExtremeLawncareServices
11-07-2014 09:47 PM
Yesterday 07:32 PM
by ExtremeLawncareServices
4 462
These are the days on...
ExtremeLawncareServices
03-22-2014 10:12 AM
Yesterday 07:22 PM
by ExtremeLawncareServices
178 14,327
Pics for website
tbtigers03
11-21-2014 05:40 PM
Yesterday 12:12 PM
by Just for Cuts
5 262
Hi from IL
steveinil
11-25-2014 02:07 PM
Yesterday 11:21 AM
by Steve
1 86
WNY saying Hi.
Sargewesser
11-25-2014 07:27 AM
Yesterday 11:20 AM
by Steve
1 92
How to: Use Thumbtack...
acrajchel
11-17-2014 06:39 PM
Yesterday 11:19 AM
by Steve
18 672
Peco Bagger
AGPS
11-18-2014 02:20 PM
Yesterday 10:58 AM
by Steve
10 420
Beginner Mistakes:...
Steve
01-31-2007 12:45 PM
Yesterday 10:57 AM
by Steve
22 6,315
Billboards for marketing
ExtremeLawncareServices
11-16-2014 08:39 PM
Yesterday 10:40 AM
by Steve
14 480
How much do you up sell...
Essex Groundskeeping
11-23-2014 07:13 PM
11-24-2014 06:29 PM
by stevef1201
8 243
This sucks...
Matther777
09-18-2014 05:56 PM
11-24-2014 05:49 PM
by biglee
16 3,286
Pressure Washing...
WesleySnips
07-31-2014 07:13 PM
11-24-2014 04:32 PM
by acrajchel
4 711
New website
Chilehead
11-20-2014 04:39 PM
11-23-2014 07:40 PM
by Just for Cuts
12 375
My site is on fronts page
tbtigers03
11-14-2014 05:58 PM
11-22-2014 10:49 PM
by Just for Cuts
16 601
Belt dealer problem
googus
11-21-2014 08:45 AM
11-21-2014 06:36 PM
by Steve
2 204
What is going on with...
biglee
11-14-2014 03:04 PM
11-20-2014 02:50 PM
by biglee
40 1,060
My advice for new guys
avetslawncare
11-15-2014 09:32 AM
11-19-2014 01:47 PM
by biglee
10 601
Lawn Care business...
crieg122
10-23-2014 02:23 PM
11-19-2014 12:39 PM
by acrajchel
28 1,972
raking leaves ?
robert8509
10-22-2014 10:19 PM
11-18-2014 04:24 PM
by acrajchel
14 1,546
Leaf removal
madmedic8575
10-24-2014 05:14 PM
11-17-2014 07:34 PM
by acrajchel
6 1,284
sod job
SGlawncare
10-30-2014 09:21 PM
11-17-2014 07:10 PM
by acrajchel
7 868
Customer wants me to...
Mr. Mow
11-09-2014 07:13 AM
11-17-2014 06:48 PM
by acrajchel
10 642
Hello!
Brian3137
11-11-2014 07:15 PM
11-17-2014 06:46 PM
by acrajchel
14 563
small biz in Phoenix,AZ
anthonyramos1
11-08-2014 09:35 PM
11-17-2014 05:59 PM
by acrajchel
2 397
Client won't pay...
WesleySnips
10-30-2014 03:53 PM
11-17-2014 05:37 PM
by acrajchel
22 1,483
Government contracts
avetslawncare
11-15-2014 08:50 AM
11-17-2014 12:59 PM
by Steve
2 341
Need help on deciding a...
Brian3137
11-10-2014 06:32 PM
11-17-2014 12:44 PM
by Steve
12 611
West cost lawn prices
SGlawncare
10-09-2014 10:51 PM
11-16-2014 07:54 AM
by stevef1201
8 1,695
So how do you guys...
Mr. Mow
10-26-2014 08:55 AM
11-15-2014 08:44 AM
by avetslawncare
14 1,821
Truck, Trailer,...
hawthornelawncare
12-23-2011 01:01 AM
11-13-2014 08:35 AM
by jrs.landscaping
81 32,009
The most dangerous part...
Steve
10-06-2014 03:45 PM
11-12-2014 05:05 PM
by stevef1201
14 1,785
A little hang up in snow...
stevef1201
11-08-2014 07:05 AM
11-12-2014 12:51 PM
by Steve
4 522
Bi-weekly winter...
lxarth
11-04-2014 08:37 PM
11-12-2014 10:06 AM
by WesleySnips
9 733
taking first steps...
sizemorelawncare
11-10-2014 08:24 PM
11-11-2014 01:21 PM
by Steve
1 414
Back Pack Blower
Ian Lovejoy
11-09-2014 08:41 AM
11-11-2014 08:12 AM
by Just for Cuts
4 477
Business Cards
crieg122
10-25-2014 01:03 PM
11-11-2014 07:56 AM
by Just for Cuts
12 1,439
How the unregister?
alive101
11-04-2014 07:39 AM
11-10-2014 01:48 PM
by Steve
4 690
Belt adjustment question
googus
11-05-2014 06:43 AM
11-10-2014 01:38 PM
by Steve
5 595
Podcast
Shark1611
11-07-2014 05:42 PM
11-10-2014 11:41 AM
by Steve
1 388
hi, from Minnesota
rjklohn
11-07-2014 02:21 AM
11-07-2014 01:44 PM
by Steve
1 405
New to snow plowing
SS.Lawncare
11-05-2014 04:00 PM
11-07-2014 01:21 PM
by Steve
6 672
New Member
tonyap
11-05-2014 10:35 PM
11-07-2014 01:15 PM
by Steve
1 447
» Popular Tags
4wd aerocore apartment bid apartment lawn care estimate applying bid billy goat brushcutter blades bush charge christmas deliquentaccounts ditches employee problems equipment rental estimate ferris first truck foreman georgia gopherhaul growing a lawn care business hiring how much to charge how to how to bid husqvarna hydraulic installation introduction landscape services lawn lawn care lawn care business podcast lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care seo lawn care website marketing mechanic monthly mulch mulch price new business new mower ordinance per hour charge podcast profit on employee reo running a business savannah scag v-ride search engine optimization shreaded snow plowing starting a business start up lawn care business steep lawns stihl toro trailer truck new used landscape walk behind walker won't return wood wright stander rh
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 09:37 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 09:37 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy