Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > General Talk

General Talk If it doesn't fit anywhere else, post it here.

NOW IS THE TIME!


General Talk

If it doesn't fit anywhere else, post it here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 12-06-2007, 04:51 PM
realhuntin
Guest
 
Posts: n/a
Default

Now is the time to send out those business letters, requesting to be placed on the 2008 upcoming season bidder list. These letters let potential customer know that you are there and ready to be placed on their bidders list.

Here is an example of one I use:


YOUR COMPANY NAME



123 INDUSTRY DR
HOMETOWN, US 12345
YOUR PHONE #
YOUR EMAIL
YOUR WEBSITE ADDRESS


Mr. Customer
Logistic UAS
425 Royal Oak Dr.
Hometown, US 12345

Dear Mr. / Ms. Customer

Hello, please allow me to take a moment of your time. My name is ********************************- and I represent ********************************************************-. *Our philosophy is to perform to the needs and satisfaction of our customers. *We do a wide range of lawn care landscape services and strive to do a professional job every time.

I would like to be considered for any and all lawn care landscaping contracts or jobs that you may have coming up this year. *My company is professionally licensed and insured. *We run all commercial equipment and do this work on a full time basis.

The reason for this letter is to let you know about the savings you can get from utilizing our service. *We have been in the Lawn Care business for # years and we would like to add you to our growing list of clientele. *We are currently doing business with many businesses in the area and can provide you with a list of references upon request. *Our service includes professional landscaping and design, seeding, weekly cutting and trimming and many other landscape and grounds management services along with snow management services. Our equipment is well maintained so as to insure you a timely service every time. *We also offer a discount for new customers.

Please add me to your bidders list and please contact me for any sized job you may be considering. *I am always happy to give free estimates.

In closing, I believe **************************************************************** can perform the job to your personal satisfaction. *We are competitively priced with other services in the area. *Please give me a call at your leisure to set up your free estimate and consultation. You can visit us at www.mylawnservice.com

Sincerely,
YOUR COMPANY NAME



Whom Ever
Operations Manager



You can copy this to note pad and then copy to a word doc and edit it to fit you company.

Good Luck
Tim
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 12-06-2007, 05:18 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 38,087
Rep Power: 10
Steve has disabled reputation
Default

Lawn care business tipsLawn Care Business Book
Hi Tim,

Oh thank you so much! Now for those reading this, you would want to send this letter out to businesses only, not residential, correct?

Also, what would you suggest as far as a follow up once you send this letter out?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #3  
Old 12-07-2007, 02:03 AM
realhuntin
Guest
 
Posts: n/a
Default

Yes this letter is for business's but you could modify it to fit the resi market as well.

As far as follow up the rule would be 15 -20 days. with this being the end of year and all the holiday time off I wouldnt follow up on the letter until after the 1st of the year say around the end of the first week, and the follow up would be a breif phone call. reminding them of the letter you sent.

Good Luck to all
Tim
Reply With Quote
  #4  
Old 12-07-2007, 02:26 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 38,087
Rep Power: 10
Steve has disabled reputation
Default

Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #5  
Old 12-07-2007, 04:01 AM
realhuntin
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by [b
Quote[/b] (Team Gopher @ Dec. 07 2007,2:26)]Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!
I look up the company in the local directory call them and ask who handles the bidding of the lawn care and landscape providers, this will generate a contact name at the very least and then I send out the letter addressed directly to this contact name it makes it more appealing with the contact name listed and more personal.

I follow up on every letter in 15 -20 days from date mailed with a call; If i reach them I say something like this "Hello My name Tim Robinson and I'm the operations manager for R &R *I was just following up on the letter we sent to you regarding our company be place on your bidders list" then I let it go from there. If I get a voice mail I leave name and phone # only. If I dont get a return call within 2 days I call again. and I keep calling until I speak with some one or get a return call from them. PERSISTANCE PAYS.

NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, *you are only asking to be put on a bidder list for the following season.

Here is a short list of some places I have sent leters to;

My Bank; they like doing business with companies that do business with them as most banks do. We are on the list for 08.

Manufactured Home Communities; these plasces take bidds every year so they can set their budget, there is common areas and empty lots to cut and trim, also ther is yard renovation from move outs and move ins along with snow removal. We are on 5 different list and already have one awarded for 08.

Associations. I find these from a list of builders I have and the Local Home Builders Assoc. you can get this from them.
Storage Facilities: every year so they can set their budget for the year, cutting, mulch, snow removal and even so clean up. these can be a little tricky at time with all the trimming required because they usally have fence all around it and it takes time to walk it out but if done write you can make good money here.

Remember all these places I have list sell apperence to their potential customers.

Good Luck
Tim
Reply With Quote
  #6  
Old 12-07-2007, 06:19 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 38,087
Rep Power: 10
Steve has disabled reputation
Default

Thank you again Tim!

When would you say most businesses look to put out new bids?

Quote:
Originally Posted by [b
Quote[/b] ]NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, you are only asking to be put on a bidder list for the following season.
I am glad you pointed this out too. It makes more sense now. This is not the time to sell, you just want to get a personal connection. Is that right? Let them know you are a real person and you exist?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #7  
Old 12-07-2007, 08:40 AM
pnplawn
Guest
 
Posts: n/a
Default

Your a little late, WE been putting bids in for the 2 months for 2008
Reply With Quote
  #8  
Old 12-07-2007, 02:31 PM
realhuntin
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by [b
Quote[/b] (pnplawn @ Dec. 07 2007,8:40)]Your a little late, WE been putting bids in *for the 2 months for 2008
Rodman you are correct October is the BEST time to bid jobs for the upcoming season, but it also is area and company specific when bugets are set and bids are taken. I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to. If I need to send it to a company twice I send it as a reminder, just so the property manager knows We are still here and ready to go.

Most Banking Instiutions set there budgets in Oct and accept bids the first part of the new year.

Goverments & Utility Companies set their budgets in July bidout in Oct or Jan depends on the property manager.

I know this to be accurate in my area because I've had past experience with these type of facilities, from another industry.

I would be interested in some info on other areas and how bidding schedules and process's are for those areas.
Reply With Quote
  #9  
Old 12-07-2007, 06:29 PM
ABurlison
Guest
 
Posts: n/a
Default

Do you think it would be sufficient enough to email a letter of this type out to potential customers?? I know a mailed letter would be more personal and professional.
Reply With Quote
  #10  
Old 12-07-2007, 07:29 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 38,087
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Originally Posted by [b
Quote[/b] ] I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to.
Do you follow up with a phone call both times? Or just once a year?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Win a FREE website
BugmanGA
11-09-2016 05:14 PM
Yesterday 05:43 PM
by DLC123
9 471
DG or Angel Mix?
Jmoney
11-19-2016 12:02 AM
11-25-2016 12:43 PM
by Steve
4 230
Introductiion
carrie palmer
11-22-2016 06:45 AM
11-22-2016 11:21 PM
by Chilehead
2 499
Say Hello !!!
Steve
03-19-2007 11:18 AM
11-22-2016 12:02 PM
by Steve
1,266 450,725
Web development for Lawn...
ProSvit
11-19-2016 05:32 PM
11-19-2016 09:05 PM
by Just for Cuts
1 245
Need help bidding
Pavia's Lawn Care
02-13-2009 07:39 PM
11-17-2016 05:58 PM
by Steve
12 3,897
Best selling lawn care...
Steve
11-11-2016 12:18 PM
11-11-2016 12:18 PM
by Steve
0 456
I have a new show!
Chilehead
09-19-2016 06:50 PM
11-10-2016 09:42 PM
by BugmanGA
8 2,395
What will be different...
Steve
11-09-2016 11:16 AM
11-10-2016 09:07 AM
by Chilehead
1 946
fliers
joshp
08-19-2016 03:23 PM
11-03-2016 06:16 AM
by Just for Cuts
13 9,474
Just got on board
Silverlane
10-30-2016 11:14 PM
11-02-2016 04:05 AM
by Silverlane
6 1,679
Using FB for Ad campaign
Silverlane
11-01-2016 02:14 AM
11-02-2016 04:01 AM
by Silverlane
3 1,751
Enter to win Free...
arthur712
09-25-2016 11:28 AM
11-01-2016 09:20 PM
by arthur712
2 1,987
Best Truck/Trailer...
Hedgemaster
02-20-2011 01:08 AM
11-01-2016 09:13 PM
by arthur712
13 8,204
Been here for a while
ttmoney
01-29-2014 05:49 PM
10-12-2016 09:57 AM
by Steve
3 1,799
Any successful one man...
WarriorLandscapingCAN
09-26-2016 06:04 AM
10-06-2016 05:07 PM
by WarriorLandscapingCAN
9 1,053
Is there a sticky about...
WarriorLandscapingCAN
10-03-2016 06:08 PM
10-04-2016 09:50 AM
by Steve
1 338
What were your top...
WarriorLandscapingCAN
09-13-2016 05:10 PM
09-30-2016 11:49 AM
by AKDave
6 6,424
Define Successful
Fireman Gus
05-10-2012 05:12 PM
09-30-2016 11:39 AM
by AKDave
12 5,972
A quick Intro
BLE
08-14-2016 05:17 PM
09-29-2016 12:53 AM
by myrlage
3 1,813
First commercial estimate
WarriorLandscapingCAN
09-19-2016 12:42 PM
09-22-2016 05:42 PM
by acrajchel
7 887
Larger projects - Labor...
WarriorLandscapingCAN
09-18-2016 07:38 AM
09-21-2016 06:51 AM
by Chilehead
5 839
I need some business...
Firehouselawn@hotmail.com
07-06-2016 05:42 AM
09-16-2016 01:50 PM
by DLC123
5 1,383
Is it too late?
Cpadgett
05-28-2016 09:10 AM
09-16-2016 01:35 PM
by DLC123
15 2,250
Not a newbie just...
lwlawn
09-09-2016 02:32 PM
09-16-2016 01:25 PM
by DLC123
2 1,296
I'm making stupid money...
WarriorLandscapingCAN
08-07-2016 07:07 PM
09-16-2016 01:15 PM
by DLC123
6 2,287
Lawn problem
magiccc
09-14-2016 11:37 AM
09-15-2016 06:14 AM
by Chilehead
2 1,050
What kind of seed do you...
Bradcook21
09-02-2016 02:58 PM
09-12-2016 07:18 AM
by joshp
4 1,742
Commercial Flail Mower...
Chickenthief
09-05-2016 04:46 PM
09-09-2016 04:50 PM
by Steve
7 4,834
Newbie here
paulgrant
09-07-2016 04:52 PM
09-09-2016 12:01 AM
by paulgrant
2 1,438
Hello, New Member Here,...
Chickenthief
09-05-2016 06:19 PM
09-08-2016 09:35 PM
by Chickenthief
6 1,517
Pricing fall cleanups?
WarriorLandscapingCAN
09-06-2016 11:17 AM
09-07-2016 04:06 PM
by Steve
3 1,404
My Invention
biglee
01-11-2015 07:51 PM
08-31-2016 02:47 PM
by Steve
21 4,112
fert/lawn programs
joshp
08-28-2016 10:43 AM
08-30-2016 03:27 PM
by acrajchel
2 1,425
Landscaper taking on odd...
WarriorLandscapingCAN
08-07-2016 06:57 PM
08-28-2016 10:31 AM
by joshp
7 1,706
Review of our lawn care...
Lawnline
07-12-2016 06:40 PM
08-27-2016 10:51 AM
by Steve
7 2,732
Start My Own Business?
mowandblow1980
01-12-2016 08:43 PM
08-25-2016 12:55 PM
by Steve
19 3,125
Looking for new host
Just for Cuts
11-26-2015 07:58 AM
08-24-2016 09:05 PM
by Stephen Alberts
10 2,602
Facebook advertising
Just for Cuts
12-13-2015 08:49 AM
08-24-2016 08:59 PM
by Stephen Alberts
14 14,530
Breaking into commercial...
SGL1
08-19-2016 07:02 AM
08-24-2016 10:12 AM
by mowandblow1980
7 1,789
Snow Plow
acrajchel
08-17-2016 10:21 AM
08-22-2016 11:21 AM
by Steve
5 1,633
Quarter Acre Woodland...
ew411
08-16-2016 06:50 AM
08-18-2016 12:25 PM
by Steve
4 1,578
Bidding Bushhogging
acrajchel
08-15-2016 11:52 AM
08-17-2016 05:32 PM
by acrajchel
4 1,449
Hello From the Florida...
KevinShuman
08-15-2016 08:57 PM
08-16-2016 01:52 PM
by SC93
2 1,532
New Customer - Gettting...
acrajchel
08-05-2016 05:00 PM
08-15-2016 10:52 AM
by acrajchel
4 1,399
helping out a friend set...
Doug D
08-13-2016 11:33 AM
08-15-2016 09:45 AM
by Steve
1 1,354
Small bed job
Bradcook21
08-09-2016 09:52 PM
08-10-2016 03:51 PM
by Steve
1 1,344
Hello from NoVa
jtwlawn
08-03-2016 11:20 AM
08-09-2016 10:45 AM
by jtwlawn
4 1,213
How much to charge for...
jymie
03-31-2013 05:59 PM
08-08-2016 04:33 PM
by Steve
27 7,408
Needing a website built
burtle
06-17-2015 09:02 AM
08-07-2016 10:21 AM
by Just for Cuts
18 20,827
» Popular Tags
annual apartment become an entrepreneur best mower be your own boss bidding business business education business help business management complex contractor hacks contracts convention converting customer dethatcher edging entrepreneur entrepreneur education estimate estimates fuel problems fuel pump half moon blade intro introduction jjandm lawncare l.t.rich landscape landscape design landscaping design company landscaping richmond va lawn lawncare lawn care business book lowering grade marketing mulch planting raising grade residential lawn care richmond va richmond virginia lawn care seasonal snowblower snow shovel sprayer start a business start a lawn care business start business start up toro timecutter townhome tree tree service web design websites what to charge work from home z-max z-spray
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 09:10 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 09:10 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy