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recurring payments


General Business Discussions

A place to talk about general business discussions.
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  #1  
Old 03-04-2008, 11:43 PM
All Aspects Landscaping All Aspects Landscaping is offline
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Does anyone or has anyone gone paperless with their invoicing? Were gonna make a go at it this season... no more paper invoices, no more running to the mailboxes...everything will (hopefully) be credit and debit cards for payment, and if it all works out, then we will have no accounts recievable come December. Everything will be done using Gopher and an online recurring billing service... means, we cut on tuesday, then billing is processed on wednesday... I figure the percentage they take will offset the money spent on postage, paper, ink, envelopes, etc. What are your thoughts on this?? BTW, sorry I havent posted in a while, the phone is getting hot!!!
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  #2  
Old 03-04-2008, 11:54 PM
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That is something to think about. I was wishing there was a way to save a Gopher Software invoice in digital format to email out to customers. Right now the only way I can do it is to Print it, scan it, then email it, and that is just no fun. I have a merchant account, and have offered the service to my customers, but no takers so far (except the occasional random customer pay). I would like to accept nothing but CC, but I dont know a good way to make the transition with my current customers without upsetting a few.
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Old 03-05-2008, 06:17 PM
All Aspects Landscaping All Aspects Landscaping is offline
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hey man-
when you go to print an invoice and its asks if you want to print / or preview, you can save as a pdf file from there and email it... you dont have to got thru scanning it and all... im sure steve will be happy to chime in and help you out on that.... We're sending out a letter to all of our customers stating that that is going to be the only way we are to be paid. I had over $30,000.00 on the street on Jan 1st, 2008... I figure if I lose people , which I cant see why, then oh well... our commercial account will have that option, but with them we will only bill monthly from now on. I think this will increase cash flow, no worry bout checking the mailbox everyday... I just think life will be alot easier with one thing less to worry about. Plus free my wife up to help me out with the clothing company. Springs gonna be interesting. Steve... have you looked into offering this type of service or hooking up with a credit card company that could give us a discount if linked with gopher? that would give them a huge share of the market and could operate on a smaller percentage... jsut a thought... plus Im still after you hinee about coming out with Gopher for Mac... The combination of the CC processing and the Gopher for Mac would be stellar!!!!! Other than a cost issue, is there a reason you target the mac user?? They just became the third best selling computer in the world!!! lol Let me know
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Old 03-05-2008, 08:23 PM
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Hey Thanks for the tip. I dont know why I overlooked that. Would you mind giving us an example of the letter you will be sending out? Are you going to try and offer automatic recurring payments?
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Old 03-05-2008, 08:38 PM
All Aspects Landscaping All Aspects Landscaping is offline
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no bones about it... were selling the whole going green thing... paperless... were not offering accepting checks at all!!! Im on my laptop now so next time im on the business computer, ill send a example of the letter...
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Old 03-06-2008, 02:01 PM
All Aspects Landscaping All Aspects Landscaping is offline
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didnt know if you overlooked this post steve... can you jump in and help out with the process of creating a saved file from invoice screen?
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Old 03-06-2008, 03:57 PM
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I've always sent invoices as .pdf attachments to e-mails, but I still only accept payment by cheque.

What payment service are you using? I've looked into PayPal, but they only credit card billing etc. on-line.
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Old 03-06-2008, 04:04 PM
All Aspects Landscaping All Aspects Landscaping is offline
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ill have to get back with you on the name of it, my wife is setting it up now... shall be pretty streamlined once its setup
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Old 03-06-2008, 04:04 PM
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I got set up through B of A. I think they charge me 2% plus a .35 fee for each trans. It is also $9.95 per month fee with no minimum.
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Old 03-07-2008, 08:29 PM
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Quote:
Originally Posted by [b
Quote[/b] (All Aspects Landscaping @ Mar. 04 2008,7:43)]Does anyone or has anyone gone paperless with their invoicing? Were gonna make a go at it this season... no more paper invoices, no more running to the mailboxes...everything will (hopefully) be credit and debit cards for payment, and if it all works out, then we will have no accounts recievable come December. Everything will be done using Gopher and an online recurring billing service... means, we cut on tuesday, then billing is processed on wednesday... I figure the percentage they take will offset the money spent on postage, paper, ink, envelopes, etc. What are your thoughts on this?? BTW, sorry I havent posted in a while, the phone is getting hot!!!
Heres what I have done.....

Got online invoicing software installed on my web server. I can send the software to you if you would like, it released under the GPL so theres no harm in doing so. This is the same software that others are charging a monthly fee to use.
The software is setup to use paypal as the payment gateway, I think paypal fees are in line with most of the merchant providers.
Setup your customers in the software and your off and running.
All your customers need to do is login to pay their bills. The software will automatically send your customers emails when new invoices are posted.
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