Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Just starting your lawn care or landscaping business? > Starting a lawn care business.

Starting a lawn care business. How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.

Do you save every receipt?


Starting a lawn care business.

How to start a lawn mowing business, lawn care business, or landscaping business. If you are starting a lawn care business, ask your questions here.
Reply
 
Thread Tools Search this Thread
  #11  
Old 03-22-2013, 08:06 AM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

My wife is thinking about getting the neat desk system, but they don't have an option to import into quick books yet.

For now I use a credit card (15k limit) for every single business related purchase, we build travel miles too with it. Then down load trans actions to quick books and match them up once a week, I usually spend 90mins on it Sunday nights.. I file the receipts the for week in an envelope so if I need to find something down the line I only have to sift through a weeks worth of receipts to find it.

Works out pretty nice especially for material or parts returns.

I have separate folders for monthly statements, insurance, 1099's, registrations, vehicle repairs, licenses, investments etc...

Haven't been audited yet but my wife is an accountant so she keeps it all neat and ready to go. She audits our books every quarter so we don't get behind and have the massive nightmare we had my first year in business when she had to take a week of from work to figure it all out...

Its been five years and she still give me crap about it...

Last edited by warbuff; 03-22-2013 at 08:09 AM.
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #12  
Old 03-22-2013, 09:29 AM
greenscaper123 greenscaper123 is offline
Member
 
Join Date: Oct 2012
Posts: 65
Rep Power: 2
greenscaper123 is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Quote:
Originally Posted by warbuff View Post

For now I use a credit card (15k limit) for every single business related purchase, we build travel miles too with it.
i've been doing the same thing actually.

i guess ill just start saving everything i get. my accountant did my taxes this year and was able to go through my bank statements. anything that said it was purchased at staples, office max, cvs etc. we put into a separate category, same for repairs and equip maintenance and so on. wasn't sure if that was good enough for the IRS or not.
Reply With Quote
  #13  
Old 03-22-2013, 11:09 AM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by greenscaper123 View Post
i've been doing the same thing actually.

i guess ill just start saving everything i get. my accountant did my taxes this year and was able to go through my bank statements. anything that said it was purchased at staples, office max, cvs etc. we put into a separate category, same for repairs and equip maintenance and so on. wasn't sure if that was good enough for the IRS or not.

We still save our receipts but having a credit card that is business only is another tool that helps you separate out what you need quickly...
Reply With Quote
  #14  
Old 03-24-2013, 03:43 PM
GreenBlue's Avatar
GreenBlue GreenBlue is offline
Senior Member
 
Join Date: Feb 2013
Location: Kansas
Posts: 248
Rep Power: 2
GreenBlue is on a distinguished road
Default

I owned a small advertising company a few years ago, you should save every single receipt no matter what. Let me give you a little story as to why:

3 years ago a friend of mine owned a business, some receipts he saved and some he didn't. Will when it came time for his taxes some of his figures didn't add up and he fudged on his taxes because he couldn't figure out what the amounts were from receipts thrown out previously that year. Long story short, he got audited by the IRS, and since he couldn't provide a receipt for alot of transactions he ended up paying some hefty fines and the fines caused him to have to use a loan to pay which caused him to have to close his business.

Was the stupidest thing I ever heard, mainly because I told him save all of your receipts, and he'd be like it will be okay....yeah it was okay he got caught and lost his business from it. Never take any chances when you are dealing with business expenses and the IRS, because Uncle Sam will get you eventually.
Reply With Quote
  #15  
Old 03-26-2013, 01:36 AM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,381
Rep Power: 10
Steve has disabled reputation
Default

WOW How big of fines are we talking here?

Do you feel your friend wanted out of the business anyway and this just made it easier for him to decide or was this just one big knock out?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #16  
Old 04-03-2013, 11:00 AM
CDLAWNCARE CDLAWNCARE is offline
Senior Member
 
Join Date: Apr 2013
Location: Nisula, MI
Posts: 132
Rep Power: 2
CDLAWNCARE is on a distinguished road
Default

Save them all, no matter how small they are. You dont wanna pay taxes on money you spent to run your business. They all add up at the end of the year. Another thing I learned a couple years ago after already being in business for several years is to keep track of your gallons of equipment fuel, I dont know if its the same for every state but I know the in Michigan we get back the money we spent at the pump on road tax. I have my accountant take care of that now but I think its something like .19 cents a gallon you get back, that can really add up at the end of the year.
Reply With Quote
  #17  
Old 04-03-2013, 07:24 PM
GreenBlue's Avatar
GreenBlue GreenBlue is offline
Senior Member
 
Join Date: Feb 2013
Location: Kansas
Posts: 248
Rep Power: 2
GreenBlue is on a distinguished road
Default

Quote:
Originally Posted by Steve View Post
WOW How big of fines are we talking here?

Do you feel your friend wanted out of the business anyway and this just made it easier for him to decide or was this just one big knock out?
Steve, he never told me the amount he had to pay, but I know it was a pretty big fines. I don't think he wanted to quit his business, but he was very very careless in how he ran it. I mean he'd make major purchases and tell me about them, and then he'd throw the receipts away as if it wasn't a big deal. He constantly overdrew his business account, made purchases on personal credit cards, took out payday loans to pay off bills....it was a total disaster. I tried to give him advice, but he learned the hard way because he was so stubborn.
Reply With Quote
  #18  
Old 04-04-2013, 11:40 AM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,381
Rep Power: 10
Steve has disabled reputation
Default

These are good lessons for us all to learn and keep aware of.
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #19  
Old 04-17-2013, 01:53 PM
jeffcs jeffcs is offline
Junior Member
 
Join Date: Mar 2009
Posts: 27
Rep Power: 6
jeffcs is on a distinguished road
Default receipts

this is from a system that i use

'Letís face it, paper receipts are a hassle that quickly get shoved into a wallet, crumpled, and lost. Now that we are in the 21st century and even the IRS accepts digital copies of receipts we are left wondering why anyone gives out paper receipts any more? No matter where you are, Expensify provides the right tool for the job:"

then you don't have to keep them. take a picture of the receipt right away and off you go
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Customized Receipt book Fresh Cut Lawn Care Marketing & Post your marketing material for review! 24 01-31-2010 01:21 AM
Business Tax Receipt vs. License? ba143 General Business Discussions 11 07-26-2008 09:42 AM
Bar Code On Payment Return Receipt Apex Lawn 2003 Gopher Software Support Archived Question & Answers - Read Only 2 02-08-2006 12:14 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Looking for feed back on...
ExtremeLawncareServices
Today 08:38 AM
Today 05:10 PM
by ExtremeLawncareServices
2 63
Price to apply fertilizer
SS.Lawncare
09-15-2014 11:10 AM
Today 03:58 PM
by stevef1201
8 230
new to the forum
SGlawncare
Yesterday 11:20 PM
Today 01:57 PM
by Sprinkler Buddy
2 82
Lowballers scrubs &...
Darksteel
01-13-2014 07:35 AM
Today 12:44 PM
by Steve
56 6,534
Help With Snow Blowing...
Robertf31
09-13-2014 10:55 PM
Today 12:34 PM
by Steve
11 431
Non-Stop Summer?
SouthallMowing
09-14-2014 10:51 PM
Today 10:48 AM
by stevef1201
6 243
Tribulations of working...
stevef1201
09-13-2014 08:37 AM
Yesterday 10:43 PM
by SGL1
6 326
Poll - net income
Dan5082
11-15-2010 08:08 PM
Yesterday 04:44 PM
by jrs.landscaping
12 3,096
Getting lowballed!
PineHillLawn
06-27-2012 07:23 AM
Yesterday 01:25 PM
by jrs.landscaping
24 4,750
snowplowing
jshak40
09-01-2014 07:20 AM
Yesterday 01:16 PM
by Steve
21 1,180
Compare this summer to...
Steve
09-03-2014 12:52 PM
Yesterday 11:20 AM
by Hanks Lawn Care Services
15 987
thinking about throwing...
veteranslawncaresystems
09-09-2014 10:31 PM
09-15-2014 03:41 PM
by Steve
12 672
Hello
Robertf31
09-12-2014 10:34 PM
09-15-2014 03:17 PM
by Steve
2 298
Newbie......Again
Jibber
09-13-2014 12:17 PM
09-15-2014 02:54 PM
by Sprinkler Buddy
2 278
Replacing a Shindi T-27
Dan Tanner
09-13-2014 12:59 PM
09-15-2014 02:31 PM
by Steve
1 244
need help with starter...
GoGreenerKS
09-12-2014 04:23 PM
09-15-2014 02:25 PM
by Steve
3 303
Brake job!
kslawn
08-30-2014 07:49 AM
09-15-2014 02:16 PM
by Steve
12 997
Hello
jawnebgoode
08-28-2014 08:37 PM
09-15-2014 02:15 PM
by Steve
3 778
Employee uniforms
Gerardo_Landscape
01-21-2014 11:11 PM
09-15-2014 02:12 PM
by Steve
5 900
Greetings from the north
Northwoods Outdoors
09-13-2014 08:55 AM
09-15-2014 02:07 PM
by Steve
1 263
darleneh
darleneh
09-15-2014 12:33 PM
09-15-2014 02:07 PM
by Sprinkler Buddy
1 134
My 1st bid
WesleySnips
06-11-2014 03:13 PM
09-15-2014 02:05 PM
by Steve
29 1,690
New Aerator
Chaz
09-09-2014 11:43 PM
09-15-2014 01:50 PM
by Steve
9 516
Yearly contract Pricing
jrob0691
08-21-2014 08:57 AM
09-15-2014 01:23 PM
by stevef1201
8 1,163
Scag turf tiger hydrolic...
ExtremeLawncareServices
09-04-2014 10:55 PM
09-14-2014 03:06 PM
by ExtremeLawncareServices
8 685
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
09-13-2014 09:14 PM
by ExtremeLawncareServices
116 7,896
getting ready to start
calebmoss
05-23-2011 09:35 PM
09-11-2014 12:21 PM
by Steve
34 11,185
Stihl pull cord replace
SGL1
09-03-2014 09:22 PM
09-10-2014 12:25 PM
by Steve
9 705
Softball field
kslawn
08-15-2014 09:28 AM
09-10-2014 12:16 PM
by Steve
18 1,426
Lawn Route Templates
Landscaper1165
08-30-2014 01:52 PM
09-09-2014 08:05 PM
by Landscaper1165
4 913
New truck and trailer...
Johnny Rocket
05-14-2012 03:41 PM
09-09-2014 07:23 PM
by Matther777
18 6,512
What gets you bad press?
Steve
09-09-2014 11:48 AM
09-09-2014 07:21 PM
by Matther777
2 412
Signs on your snow plow?
Steve
01-15-2007 01:07 AM
09-09-2014 11:42 AM
by Steve
19 6,150
Exmark Lazer Z S-Series...
BLC7
08-22-2014 10:18 AM
09-08-2014 08:08 PM
by avetslawncare
12 1,210
New to the business
flamingyouth87
09-05-2014 11:52 AM
09-08-2014 11:55 AM
by Steve
3 615
Hello from Ohio
kurtwin
08-28-2014 05:06 PM
09-08-2014 11:51 AM
by Steve
7 895
Facebook
element009
03-23-2011 08:36 AM
09-07-2014 07:35 AM
by avetslawncare
24 7,676
Help pricing cut down 7...
Bradcook21
08-26-2014 11:17 PM
09-06-2014 02:09 PM
by Bradcook21
8 976
billing matters
sbuchanan8154
09-05-2014 09:56 AM
09-05-2014 03:00 PM
by Steve
3 591
Thoughts
googus
09-05-2014 07:28 AM
09-05-2014 02:23 PM
by Steve
2 545
Backflow Tester
flowcheckllc.2014
09-03-2014 04:37 PM
09-05-2014 02:15 PM
by Steve
3 622
Collections & collection...
jscarolina
09-03-2014 04:39 PM
09-04-2014 03:14 PM
by Steve
2 648
Sod
RosalesLawnCare
08-27-2014 03:47 PM
09-04-2014 02:42 PM
by RosalesLawnCare
4 898
Lawn needs top soil What...
jymie
08-26-2014 11:01 AM
09-03-2014 12:07 PM
by Steve
7 971
Hello! New here and...
CaliforniaFriendly
08-29-2014 11:30 AM
09-03-2014 11:15 AM
by Steve
4 872
Trailer tires
J.A.S.LawnService
09-01-2014 10:17 AM
09-02-2014 03:27 PM
by Steve
3 787
Mowing 7 acres
avetslawncare
08-31-2014 04:24 PM
09-02-2014 03:11 PM
by Steve
5 860
New to the industry-...
Lsmain
08-31-2014 10:53 AM
09-02-2014 02:58 PM
by Steve
1 783
Walk Behinds and Texas...
SGL1
08-26-2014 03:53 PM
09-01-2014 11:36 PM
by SGL1
7 977
Stihl engine isn't...
Marcintosh
08-12-2014 08:30 PM
08-28-2014 09:28 PM
by Marcintosh
12 1,278
» Popular Tags
2wd 4x4 apartment lawn care estimate article marketing bid birdscaping care charge collections subcontractor commercial credit card decorating ecosymbiosis employee problems exmark fall ferris financing four wheel drive gopherhaul grass gravely hardscapes health honda how much to charge hydraulic installation landscape services lawn lawn care lawn care busines plan lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care website leaf lighting brass outdoor lights marketing mechanic monthly mow mulch mulch price native plants new buisness new business outdoor environments past due patio install podcast scag scag v-ride schedule seo snow plowing starting a business steep lawns stihl sulky theft of services toro tractor auger trailer mate pro truck new used landscape walk behind walker won't return wright stander rh
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 08:15 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 08:15 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy