Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Online Lawn Care Estimator - Help me bid this job

Online Lawn Care Estimator - Help me bid this job
If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.

Bid Review 13 acre lot Approx 6.5 mowable


Online Lawn Care Estimator - Help me bid this job

If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 03-17-2013, 01:38 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default Bid Review 13 acre lot Approx 6.5 mowable

Hi there, I'm working on commercial bid for lawn maintenance of a 13 acre property with aprox 6.5 acre of mowable surface area. Customer has indicated that they do not want fertilizing, or weed control other then string trimming. They do not want power washing or anything else beyond the lawn care described below.

This is a complex with 25 apartment building buildings 6-8 apartments per building.

Each building has mulched beds that need a refresh, the beds are average of 4-6 feet in width I've calculated the mulch requirement at 140 yards; this number includes 15 additional yards to cover overages. Edging needs to be redone for all the beds on the property.

The client has requested that all the shrubs/tree's be pruned 3 times per season.

The would like the wooded borders along the outs side of the turf area maintained to prevent expansion.

We have two riding xmark mowers 60" & 52" & a 48" walk behind. With 3 man crew. For the weekly maintenance portion of this bid we are quoting the client (28 visits) $42,000 for the season. (we have 2 additional part time laborers for when we need extra hands.

For the Mulching and re-edgeing portion materials 8k, labor $5,250

For pruning 3 times per season $4250.

Fall Cleanup $4800

Debris removal $2500

Total price of the contract $66,800 tax is not included in this number. I usually break the contract into 8 payments but haven't had a contract of this size before should I continue that practice?

I rounded the numbers just to make the math easy. I know this is pretty vague but I'm looking for a little feed back. Please note that a 3 man crew will be maintaining this for the season but the mulch/ edging and pruning cleanup portions will be done by a 5 man team.

Few questions I'm pretty sure that my 3 man crew can handle this property in an 8 to 10hr day but considering that before this our largest property maintenance was 2 acre's with very little trimming I don not want to be over confident. I have talked to them about it and they feel they can handle it.

Looking for feed back on the pricing and additional items I could be missing.

Any suggestions for maintaining something like would be greatly appreciated.

Attached Images
File Type: jpg apartmentbid.jpg (65.0 KB, 2 views)
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 03-17-2013, 02:06 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Dont worry about breaking the price down as thats how they should pay you anyway. 8 monthly payments is standard! I only seen one shopping mall want weekly payments.

On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?


You might be on high on the fall clean up but I cant really see the trees to well. If there paying for you to mow into mid nov. Then the majority of time its all mulched and fall clean up is just the beds and nooks. We usually blows the beds out and mulch them the last few mows to make it easier.

You should be good with 3 men with 3 mowers. Sometimes its easier to have just 1 guy trim and the other 2 mow but even if you all mow then pick up trimmers it should take the same amount of time.
Reply With Quote
  #3  
Old 03-17-2013, 02:57 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 2
SNethercutt is on a distinguished road
Default

That looks like a dead on set of numbers. I doubt those guys will have any problem handling that with the equipment described.

The fall clean up does look a little high, but I don't know what kind of trees are there and what it really looks like.

On another note, I wish you the best of luck. I hope you get it.
Reply With Quote
  #4  
Old 03-17-2013, 03:07 PM
Caskey Lawns & Landscapes's Avatar
Caskey Lawns & Landscapes Caskey Lawns & Landscapes is offline
Senior Member
 
Join Date: Feb 2012
Location: Gettysburg PA
Posts: 282
Rep Power: 3
Caskey Lawns & Landscapes is on a distinguished road
Default

AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....
Reply With Quote
  #5  
Old 03-17-2013, 03:54 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....

Thank you everyone for your comments.

I did estimate Fall cleanup is a bit high, but that's because the beds are going to be difficult to deal with, was thinking about rolling the price of pruning into the into the lawn contract too.

I found about this one on a cold call to another complex. The place was already under contract but they didn't have a company for this one yet. I have an appointment to present the bid on Monday. Just working on last minute tweaks and making sure I have all my bases covered.

I do have some repair concerns that are not covered in this contract but I'm to get that as side work above and beyond the contract.

They also have some drainage issues I will point out and offer solutions too.


Any thoughts on offering discounts for a multi-year option say like 5% off for a 3 year contract?
Reply With Quote
  #6  
Old 03-17-2013, 03:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by SECTLANDSCAPING View Post
On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?
Your correct I marked up the materials more on that estimate, I've found that if the materials are more in an estimate then the labor even if its only by a few hundred dollars I get the job.
Reply With Quote
  #7  
Old 03-17-2013, 05:02 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 2
SNethercutt is on a distinguished road
Default

Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho. But the deal is commercial properties like to accept new bids to try to get lower prices. Unless you have just given them an unreasonably low price or the last company shafted them.
Reply With Quote
  #8  
Old 03-18-2013, 01:05 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,181
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho.
With such a bid, what kind of small incentives would you recommend?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 03-18-2013, 02:51 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
This is an awesome account to land, I hope you get it and good luck....
My presentation to the property manager was earlier today. I'm one of 5 bids being considered. I was not the low bid but I was complimented on considering the whole package and making sure everything was covered. Follow up will be this Friday. I think have a shot at it because the lower bids were not as thorough in their proposals.

I wanted to keep my foot in the door for the future so I dangled some solutions to a few other problems they need to address & they have agreed to let me bid those projects too.

I really couldn't ask for more, considering this was all from a cold call.
Reply With Quote
  #10  
Old 03-18-2013, 02:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by Steve View Post
With such a bid, what kind of small incentives would you recommend?
On small contracts, I usually offer a 5% discount for payment in full up front or 3 year contract, in this situation I'm trying not only to get the business but position myself as a problem solver. Considering I'm a higher bid I think that's the best way to land the work.

Also offered to try and help reduce future costs by switching to lower maintenance plants & changing out mulch for rock where applicable.

I've also offered credits for referrals that have led to additional business in the past.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
13 acre lot.....Help please!!!! cuttingedgeron Online Lawn Care Estimator - Help me bid this job 66 04-02-2013 12:02 AM
1.5 acre / first bid tha5150 Online Lawn Care Estimator - Help me bid this job 12 02-09-2012 05:36 PM
per 1/2 acre TheTreeGod Online Lawn Care Estimator - Help me bid this job 3 08-18-2010 08:40 AM
Bidding a 16 acre job llelywynn Online Lawn Care Estimator - Help me bid this job 17 10-09-2009 06:26 AM
13 acre bid CloseCuts Online Lawn Care Estimator - Help me bid this job 5 03-11-2008 07:26 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Watch Transformers Age...
amandeep8921
Today 08:43 AM
Today 08:43 AM
by amandeep8921
0 12
Left handed edging with...
SGL1
Yesterday 08:59 PM
Today 08:20 AM
by SGL1
2 50
Need help determining...
Jbss861
07-20-2014 02:33 PM
Today 06:54 AM
by kslawn
12 263
My First Apartment...
SSLCtn
05-26-2014 10:17 PM
Today 06:46 AM
by kslawn
15 837
Crop Rotation Techniques...
eastsidelandcare
07-17-2014 03:47 PM
Today 06:38 AM
by kslawn
3 146
Selling lawns like...
eastsidelandcare
07-17-2014 03:51 PM
Today 06:28 AM
by kslawn
3 185
Got my first lawn job...
SGL1
06-11-2014 09:19 PM
Yesterday 08:47 PM
by SGL1
27 1,128
Customer letters
kslawn
Yesterday 06:17 AM
Yesterday 06:17 PM
by kslawn
2 73
Scag new "Eliminator"......
ExtremeLawncareServices
07-20-2014 10:45 AM
Yesterday 05:37 PM
by Just for Cuts
9 219
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
Yesterday 03:55 PM
by stevef1201
75 4,293
Should I ?
googus
07-22-2014 04:06 PM
Yesterday 03:48 PM
by googus
3 119
need professional advice...
Fiddlers_green
07-20-2014 07:21 PM
Yesterday 12:42 PM
by Steve
3 148
new to me box truck
jrayb39667
03-06-2014 10:20 PM
Yesterday 12:40 PM
by Steve
15 1,323
Lawn Service back in...
LawnCareMan280
07-18-2014 09:00 PM
Yesterday 11:48 AM
by Steve
4 182
Overspray?
stevef1201
07-21-2014 04:20 PM
Yesterday 11:39 AM
by Steve
3 91
Hello Everyone! Newbie...
SLKlawn
07-17-2014 06:22 PM
07-22-2014 01:53 PM
by Steve
6 216
Proper height for lawn
rob lederhilger
05-26-2014 08:01 AM
07-21-2014 02:53 PM
by LawnDoctor
9 614
Blade sharpener
Just for Cuts
07-04-2014 12:31 PM
07-21-2014 01:48 PM
by Steve
9 454
What's my business worth?
Chaz
07-16-2014 01:35 PM
07-21-2014 01:45 PM
by Steve
4 230
Single tree, mow customer
WesleySnips
06-27-2014 10:12 AM
07-21-2014 01:04 PM
by Steve
12 505
1.5 Acre Jungle
WesleySnips
07-15-2014 05:57 PM
07-20-2014 11:31 AM
by ExtremeLawncareServices
21 531
Gopher schedule software
Ray
07-18-2014 04:13 PM
07-18-2014 04:13 PM
by Ray
0 120
2006 Chevy fuel pump...
KevinsLawns
07-17-2014 08:39 PM
07-18-2014 11:51 AM
by Steve
1 120
Halfway point of year!
Steve
07-01-2014 12:08 PM
07-18-2014 11:38 AM
by Steve
14 665
I got told to leave and...
gwilson98
06-16-2014 02:07 PM
07-17-2014 11:43 AM
by Steve
16 983
Hey guys this is the...
prmenter@gmail.com
07-07-2014 08:23 PM
07-16-2014 08:10 PM
by ExtremeLawncareServices
28 717
Mowing the hills
prmenter@gmail.com
07-08-2014 12:22 PM
07-16-2014 05:00 PM
by Just for Cuts
18 652
Say Hello !!!
Steve
03-19-2007 11:18 AM
07-15-2014 05:38 PM
by icon2000
1,184 318,651
need some help geting...
dalvan0
07-13-2014 09:28 PM
07-15-2014 11:56 AM
by Steve
5 224
new trailer help
mattthelawnguy
07-11-2014 08:21 PM
07-15-2014 11:42 AM
by Steve
9 327
Classified Ad Template...
bcfb
06-05-2013 02:40 AM
07-15-2014 11:16 AM
by Steve
15 3,662
Husqvarna pz 60
CDLAWNCARE
07-06-2014 06:50 PM
07-15-2014 08:53 AM
by kslawn
10 401
Lowballers
Chaz
07-11-2014 03:55 PM
07-14-2014 12:27 PM
by Steve
5 331
My new side job
Sprinkler Buddy
05-10-2014 05:23 AM
07-14-2014 12:15 PM
by Steve
10 792
Illegal spraying
GoGreenerKS
07-04-2014 09:11 AM
07-13-2014 10:36 PM
by GoGreenerKS
10 514
New Mower and Trailer
Chaz
06-25-2014 12:04 PM
07-13-2014 06:25 PM
by SGL1
7 523
What Fertilizer to Use?
acrajchel
04-07-2014 01:56 PM
07-12-2014 07:36 PM
by SGL1
21 1,839
Fuel and fuel additives
SGL1
07-06-2014 10:23 AM
07-11-2014 07:53 PM
by SGL1
15 513
Questions for a patchy...
jumcgee
07-09-2014 08:42 AM
07-11-2014 12:34 PM
by Steve
1 182
toro proline blades wont...
boog
06-25-2014 06:26 PM
07-11-2014 05:28 AM
by kslawn
18 614
Contents of Marketing to...
prmenter@gmail.com
07-09-2014 05:25 PM
07-10-2014 03:23 PM
by Steve
3 272
Shindaiwa
CLB454
05-13-2014 09:04 PM
07-10-2014 03:04 PM
by Steve
14 749
Starting New in FL
mmcuttrim
08-06-2010 09:22 AM
07-10-2014 02:44 PM
by Steve
48 11,213
Bid help 45 on acre...
Priggan
06-26-2014 12:56 PM
07-09-2014 08:38 AM
by kslawn
7 494
need help bidding fence...
veteranslawncaresystems
07-03-2014 10:33 AM
07-08-2014 12:00 PM
by Steve
5 353
Trimmer or Knife?
gwilson98
07-04-2014 09:56 PM
07-07-2014 02:41 PM
by Steve
6 318
Started a New Solar Lawn...
Solar Lawn Care
06-08-2013 01:40 AM
07-07-2014 01:55 PM
by Steve
37 7,386
New Canadian Member
coppervalley
07-04-2014 02:15 PM
07-07-2014 01:12 PM
by Steve
1 219
Happy Independance...
stevef1201
07-04-2014 07:05 AM
07-07-2014 01:01 PM
by Steve
2 219
Echo PE 266 edger
stevef1201
07-01-2014 01:28 PM
07-07-2014 12:47 PM
by Steve
4 298
» Popular Tags
4wd advertisement article marketing auger bid butterfly gardens charge christmas lighting christmas light service courtesy call customers decorating estimate exmark ferris first truck fundraiser gopherhaul grass gravely hills holiday holiday decorating holiday lighting how much to charge introduction john deere quik trac lawn lawn care lawn care business book lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care website leaf lighting marketing monthly mow mulch mulch price new buisness new mower organize outdoor environments payment podcast property management company pto reo scag schedule scripts seo snow starting a business starting a lawn care business start up lawn care business steve stihl theft toro toro grand stand trailer trimmer rack walker winter winter services zero turn
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 11:22 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 11:22 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy