Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Online Lawn Care Estimator - Help me bid this job

Online Lawn Care Estimator - Help me bid this job
If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.

Bid Review 13 acre lot Approx 6.5 mowable


Online Lawn Care Estimator - Help me bid this job

If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 03-17-2013, 01:38 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 7
warbuff is on a distinguished road
Default Bid Review 13 acre lot Approx 6.5 mowable

Hi there, I'm working on commercial bid for lawn maintenance of a 13 acre property with aprox 6.5 acre of mowable surface area. Customer has indicated that they do not want fertilizing, or weed control other then string trimming. They do not want power washing or anything else beyond the lawn care described below.

This is a complex with 25 apartment building buildings 6-8 apartments per building.

Each building has mulched beds that need a refresh, the beds are average of 4-6 feet in width I've calculated the mulch requirement at 140 yards; this number includes 15 additional yards to cover overages. Edging needs to be redone for all the beds on the property.

The client has requested that all the shrubs/tree's be pruned 3 times per season.

The would like the wooded borders along the outs side of the turf area maintained to prevent expansion.

We have two riding xmark mowers 60" & 52" & a 48" walk behind. With 3 man crew. For the weekly maintenance portion of this bid we are quoting the client (28 visits) $42,000 for the season. (we have 2 additional part time laborers for when we need extra hands.

For the Mulching and re-edgeing portion materials 8k, labor $5,250

For pruning 3 times per season $4250.

Fall Cleanup $4800

Debris removal $2500

Total price of the contract $66,800 tax is not included in this number. I usually break the contract into 8 payments but haven't had a contract of this size before should I continue that practice?

I rounded the numbers just to make the math easy. I know this is pretty vague but I'm looking for a little feed back. Please note that a 3 man crew will be maintaining this for the season but the mulch/ edging and pruning cleanup portions will be done by a 5 man team.

Few questions I'm pretty sure that my 3 man crew can handle this property in an 8 to 10hr day but considering that before this our largest property maintenance was 2 acre's with very little trimming I don not want to be over confident. I have talked to them about it and they feel they can handle it.

Looking for feed back on the pricing and additional items I could be missing.

Any suggestions for maintaining something like would be greatly appreciated.

Attached Images
File Type: jpg apartmentbid.jpg (65.0 KB, 2 views)
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 03-17-2013, 02:06 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Dont worry about breaking the price down as thats how they should pay you anyway. 8 monthly payments is standard! I only seen one shopping mall want weekly payments.

On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?


You might be on high on the fall clean up but I cant really see the trees to well. If there paying for you to mow into mid nov. Then the majority of time its all mulched and fall clean up is just the beds and nooks. We usually blows the beds out and mulch them the last few mows to make it easier.

You should be good with 3 men with 3 mowers. Sometimes its easier to have just 1 guy trim and the other 2 mow but even if you all mow then pick up trimmers it should take the same amount of time.
Reply With Quote
  #3  
Old 03-17-2013, 02:57 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 4
SNethercutt is on a distinguished road
Default

That looks like a dead on set of numbers. I doubt those guys will have any problem handling that with the equipment described.

The fall clean up does look a little high, but I don't know what kind of trees are there and what it really looks like.

On another note, I wish you the best of luck. I hope you get it.
Reply With Quote
  #4  
Old 03-17-2013, 03:07 PM
Caskey Lawns & Landscapes's Avatar
Caskey Lawns & Landscapes Caskey Lawns & Landscapes is offline
Senior Member
 
Join Date: Feb 2012
Location: Gettysburg PA
Posts: 282
Rep Power: 5
Caskey Lawns & Landscapes is on a distinguished road
Default

AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....
Reply With Quote
  #5  
Old 03-17-2013, 03:54 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 7
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....

Thank you everyone for your comments.

I did estimate Fall cleanup is a bit high, but that's because the beds are going to be difficult to deal with, was thinking about rolling the price of pruning into the into the lawn contract too.

I found about this one on a cold call to another complex. The place was already under contract but they didn't have a company for this one yet. I have an appointment to present the bid on Monday. Just working on last minute tweaks and making sure I have all my bases covered.

I do have some repair concerns that are not covered in this contract but I'm to get that as side work above and beyond the contract.

They also have some drainage issues I will point out and offer solutions too.


Any thoughts on offering discounts for a multi-year option say like 5% off for a 3 year contract?
Reply With Quote
  #6  
Old 03-17-2013, 03:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 7
warbuff is on a distinguished road
Default

Quote:
Originally Posted by SECTLANDSCAPING View Post
On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?
Your correct I marked up the materials more on that estimate, I've found that if the materials are more in an estimate then the labor even if its only by a few hundred dollars I get the job.
Reply With Quote
  #7  
Old 03-17-2013, 05:02 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 4
SNethercutt is on a distinguished road
Default

Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho. But the deal is commercial properties like to accept new bids to try to get lower prices. Unless you have just given them an unreasonably low price or the last company shafted them.
Reply With Quote
  #8  
Old 03-18-2013, 01:05 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 38,087
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho.
With such a bid, what kind of small incentives would you recommend?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 03-18-2013, 02:51 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 7
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
This is an awesome account to land, I hope you get it and good luck....
My presentation to the property manager was earlier today. I'm one of 5 bids being considered. I was not the low bid but I was complimented on considering the whole package and making sure everything was covered. Follow up will be this Friday. I think have a shot at it because the lower bids were not as thorough in their proposals.

I wanted to keep my foot in the door for the future so I dangled some solutions to a few other problems they need to address & they have agreed to let me bid those projects too.

I really couldn't ask for more, considering this was all from a cold call.
Reply With Quote
  #10  
Old 03-18-2013, 02:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 7
warbuff is on a distinguished road
Default

Quote:
Originally Posted by Steve View Post
With such a bid, what kind of small incentives would you recommend?
On small contracts, I usually offer a 5% discount for payment in full up front or 3 year contract, in this situation I'm trying not only to get the business but position myself as a problem solver. Considering I'm a higher bid I think that's the best way to land the work.

Also offered to try and help reduce future costs by switching to lower maintenance plants & changing out mulch for rock where applicable.

I've also offered credits for referrals that have led to additional business in the past.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
13 acre lot.....Help please!!!! cuttingedgeron Online Lawn Care Estimator - Help me bid this job 66 04-02-2013 12:02 AM
1.5 acre / first bid tha5150 Online Lawn Care Estimator - Help me bid this job 12 02-09-2012 06:36 PM
per 1/2 acre TheTreeGod Online Lawn Care Estimator - Help me bid this job 3 08-18-2010 08:40 AM
Bidding a 16 acre job llelywynn Online Lawn Care Estimator - Help me bid this job 17 10-09-2009 06:26 AM
13 acre bid CloseCuts Online Lawn Care Estimator - Help me bid this job 5 03-11-2008 07:26 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Win a FREE website
BugmanGA
11-09-2016 05:14 PM
Yesterday 05:43 PM
by DLC123
9 468
DG or Angel Mix?
Jmoney
11-19-2016 12:02 AM
11-25-2016 12:43 PM
by Steve
4 230
Introductiion
carrie palmer
11-22-2016 06:45 AM
11-22-2016 11:21 PM
by Chilehead
2 486
Say Hello !!!
Steve
03-19-2007 11:18 AM
11-22-2016 12:02 PM
by Steve
1,266 450,695
Web development for Lawn...
ProSvit
11-19-2016 05:32 PM
11-19-2016 09:05 PM
by Just for Cuts
1 244
Need help bidding
Pavia's Lawn Care
02-13-2009 07:39 PM
11-17-2016 05:58 PM
by Steve
12 3,883
Best selling lawn care...
Steve
11-11-2016 12:18 PM
11-11-2016 12:18 PM
by Steve
0 454
I have a new show!
Chilehead
09-19-2016 06:50 PM
11-10-2016 09:42 PM
by BugmanGA
8 2,395
What will be different...
Steve
11-09-2016 11:16 AM
11-10-2016 09:07 AM
by Chilehead
1 943
fliers
joshp
08-19-2016 03:23 PM
11-03-2016 06:16 AM
by Just for Cuts
13 9,473
Just got on board
Silverlane
10-30-2016 11:14 PM
11-02-2016 04:05 AM
by Silverlane
6 1,675
Using FB for Ad campaign
Silverlane
11-01-2016 02:14 AM
11-02-2016 04:01 AM
by Silverlane
3 1,751
Enter to win Free...
arthur712
09-25-2016 11:28 AM
11-01-2016 09:20 PM
by arthur712
2 1,984
Best Truck/Trailer...
Hedgemaster
02-20-2011 01:08 AM
11-01-2016 09:13 PM
by arthur712
13 8,203
Been here for a while
ttmoney
01-29-2014 05:49 PM
10-12-2016 09:57 AM
by Steve
3 1,798
Any successful one man...
WarriorLandscapingCAN
09-26-2016 06:04 AM
10-06-2016 05:07 PM
by WarriorLandscapingCAN
9 1,049
Is there a sticky about...
WarriorLandscapingCAN
10-03-2016 06:08 PM
10-04-2016 09:50 AM
by Steve
1 336
What were your top...
WarriorLandscapingCAN
09-13-2016 05:10 PM
09-30-2016 11:49 AM
by AKDave
6 6,422
Define Successful
Fireman Gus
05-10-2012 05:12 PM
09-30-2016 11:39 AM
by AKDave
12 5,972
A quick Intro
BLE
08-14-2016 05:17 PM
09-29-2016 12:53 AM
by myrlage
3 1,812
First commercial estimate
WarriorLandscapingCAN
09-19-2016 12:42 PM
09-22-2016 05:42 PM
by acrajchel
7 887
Larger projects - Labor...
WarriorLandscapingCAN
09-18-2016 07:38 AM
09-21-2016 06:51 AM
by Chilehead
5 839
I need some business...
Firehouselawn@hotmail.com
07-06-2016 05:42 AM
09-16-2016 01:50 PM
by DLC123
5 1,383
Is it too late?
Cpadgett
05-28-2016 09:10 AM
09-16-2016 01:35 PM
by DLC123
15 2,250
Not a newbie just...
lwlawn
09-09-2016 02:32 PM
09-16-2016 01:25 PM
by DLC123
2 1,296
I'm making stupid money...
WarriorLandscapingCAN
08-07-2016 07:07 PM
09-16-2016 01:15 PM
by DLC123
6 2,271
Lawn problem
magiccc
09-14-2016 11:37 AM
09-15-2016 06:14 AM
by Chilehead
2 1,034
What kind of seed do you...
Bradcook21
09-02-2016 02:58 PM
09-12-2016 07:18 AM
by joshp
4 1,712
Commercial Flail Mower...
Chickenthief
09-05-2016 04:46 PM
09-09-2016 04:50 PM
by Steve
7 4,806
Newbie here
paulgrant
09-07-2016 04:52 PM
09-09-2016 12:01 AM
by paulgrant
2 1,408
Hello, New Member Here,...
Chickenthief
09-05-2016 06:19 PM
09-08-2016 09:35 PM
by Chickenthief
6 1,484
Pricing fall cleanups?
WarriorLandscapingCAN
09-06-2016 11:17 AM
09-07-2016 04:06 PM
by Steve
3 1,379
My Invention
biglee
01-11-2015 07:51 PM
08-31-2016 02:47 PM
by Steve
21 4,112
fert/lawn programs
joshp
08-28-2016 10:43 AM
08-30-2016 03:27 PM
by acrajchel
2 1,425
Landscaper taking on odd...
WarriorLandscapingCAN
08-07-2016 06:57 PM
08-28-2016 10:31 AM
by joshp
7 1,706
Review of our lawn care...
Lawnline
07-12-2016 06:40 PM
08-27-2016 10:51 AM
by Steve
7 2,731
Start My Own Business?
mowandblow1980
01-12-2016 08:43 PM
08-25-2016 12:55 PM
by Steve
19 3,120
Looking for new host
Just for Cuts
11-26-2015 07:58 AM
08-24-2016 09:05 PM
by Stephen Alberts
10 2,600
Facebook advertising
Just for Cuts
12-13-2015 08:49 AM
08-24-2016 08:59 PM
by Stephen Alberts
14 14,528
Breaking into commercial...
SGL1
08-19-2016 07:02 AM
08-24-2016 10:12 AM
by mowandblow1980
7 1,788
Snow Plow
acrajchel
08-17-2016 10:21 AM
08-22-2016 11:21 AM
by Steve
5 1,633
Quarter Acre Woodland...
ew411
08-16-2016 06:50 AM
08-18-2016 12:25 PM
by Steve
4 1,578
Bidding Bushhogging
acrajchel
08-15-2016 11:52 AM
08-17-2016 05:32 PM
by acrajchel
4 1,449
Hello From the Florida...
KevinShuman
08-15-2016 08:57 PM
08-16-2016 01:52 PM
by SC93
2 1,531
New Customer - Gettting...
acrajchel
08-05-2016 05:00 PM
08-15-2016 10:52 AM
by acrajchel
4 1,399
helping out a friend set...
Doug D
08-13-2016 11:33 AM
08-15-2016 09:45 AM
by Steve
1 1,354
Small bed job
Bradcook21
08-09-2016 09:52 PM
08-10-2016 03:51 PM
by Steve
1 1,344
Hello from NoVa
jtwlawn
08-03-2016 11:20 AM
08-09-2016 10:45 AM
by jtwlawn
4 1,212
How much to charge for...
jymie
03-31-2013 05:59 PM
08-08-2016 04:33 PM
by Steve
27 7,408
Needing a website built
burtle
06-17-2015 09:02 AM
08-07-2016 10:21 AM
by Just for Cuts
18 20,814
» Popular Tags
annual apartment become an entrepreneur best mower be your own boss bidding business business education business help business management complex contractor hacks contracts convention converting customer dethatcher edging entrepreneur entrepreneur education estimate estimates fuel problems fuel pump half moon blade intro introduction jjandm lawncare l.t.rich landscape landscape design landscaping design company landscaping richmond va lawn lawncare lawn care business book lowering grade marketing mulch planting raising grade residential lawn care richmond va richmond virginia lawn care seasonal snowblower snow shovel sprayer start a business start a lawn care business start business start up toro timecutter townhome tree tree service web design websites what to charge work from home z-max z-spray
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 05:01 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 05:01 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy