Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Online Lawn Care Estimator - Help me bid this job

Online Lawn Care Estimator - Help me bid this job
If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.

Bid Review 13 acre lot Approx 6.5 mowable


Online Lawn Care Estimator - Help me bid this job

If you need help coming up with a bid for a lawn care, landscaping, tree cutting or irrigation job, post the specifics here and pictures of the job site. If you are looking to learn about bidding, review the jobs posted here.
Reply
 
Thread Tools Search this Thread
  #1  
Old 03-17-2013, 01:38 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default Bid Review 13 acre lot Approx 6.5 mowable

Hi there, I'm working on commercial bid for lawn maintenance of a 13 acre property with aprox 6.5 acre of mowable surface area. Customer has indicated that they do not want fertilizing, or weed control other then string trimming. They do not want power washing or anything else beyond the lawn care described below.

This is a complex with 25 apartment building buildings 6-8 apartments per building.

Each building has mulched beds that need a refresh, the beds are average of 4-6 feet in width I've calculated the mulch requirement at 140 yards; this number includes 15 additional yards to cover overages. Edging needs to be redone for all the beds on the property.

The client has requested that all the shrubs/tree's be pruned 3 times per season.

The would like the wooded borders along the outs side of the turf area maintained to prevent expansion.

We have two riding xmark mowers 60" & 52" & a 48" walk behind. With 3 man crew. For the weekly maintenance portion of this bid we are quoting the client (28 visits) $42,000 for the season. (we have 2 additional part time laborers for when we need extra hands.

For the Mulching and re-edgeing portion materials 8k, labor $5,250

For pruning 3 times per season $4250.

Fall Cleanup $4800

Debris removal $2500

Total price of the contract $66,800 tax is not included in this number. I usually break the contract into 8 payments but haven't had a contract of this size before should I continue that practice?

I rounded the numbers just to make the math easy. I know this is pretty vague but I'm looking for a little feed back. Please note that a 3 man crew will be maintaining this for the season but the mulch/ edging and pruning cleanup portions will be done by a 5 man team.

Few questions I'm pretty sure that my 3 man crew can handle this property in an 8 to 10hr day but considering that before this our largest property maintenance was 2 acre's with very little trimming I don not want to be over confident. I have talked to them about it and they feel they can handle it.

Looking for feed back on the pricing and additional items I could be missing.

Any suggestions for maintaining something like would be greatly appreciated.

Attached Images
File Type: jpg apartmentbid.jpg (65.0 KB, 2 views)
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 03-17-2013, 02:06 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Dont worry about breaking the price down as thats how they should pay you anyway. 8 monthly payments is standard! I only seen one shopping mall want weekly payments.

On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?


You might be on high on the fall clean up but I cant really see the trees to well. If there paying for you to mow into mid nov. Then the majority of time its all mulched and fall clean up is just the beds and nooks. We usually blows the beds out and mulch them the last few mows to make it easier.

You should be good with 3 men with 3 mowers. Sometimes its easier to have just 1 guy trim and the other 2 mow but even if you all mow then pick up trimmers it should take the same amount of time.
Reply With Quote
  #3  
Old 03-17-2013, 02:57 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 2
SNethercutt is on a distinguished road
Default

That looks like a dead on set of numbers. I doubt those guys will have any problem handling that with the equipment described.

The fall clean up does look a little high, but I don't know what kind of trees are there and what it really looks like.

On another note, I wish you the best of luck. I hope you get it.
Reply With Quote
  #4  
Old 03-17-2013, 03:07 PM
Caskey Lawns & Landscapes's Avatar
Caskey Lawns & Landscapes Caskey Lawns & Landscapes is offline
Senior Member
 
Join Date: Feb 2012
Location: Gettysburg PA
Posts: 282
Rep Power: 3
Caskey Lawns & Landscapes is on a distinguished road
Default

AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....
Reply With Quote
  #5  
Old 03-17-2013, 03:54 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....

Thank you everyone for your comments.

I did estimate Fall cleanup is a bit high, but that's because the beds are going to be difficult to deal with, was thinking about rolling the price of pruning into the into the lawn contract too.

I found about this one on a cold call to another complex. The place was already under contract but they didn't have a company for this one yet. I have an appointment to present the bid on Monday. Just working on last minute tweaks and making sure I have all my bases covered.

I do have some repair concerns that are not covered in this contract but I'm to get that as side work above and beyond the contract.

They also have some drainage issues I will point out and offer solutions too.


Any thoughts on offering discounts for a multi-year option say like 5% off for a 3 year contract?
Reply With Quote
  #6  
Old 03-17-2013, 03:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by SECTLANDSCAPING View Post
On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?
Your correct I marked up the materials more on that estimate, I've found that if the materials are more in an estimate then the labor even if its only by a few hundred dollars I get the job.
Reply With Quote
  #7  
Old 03-17-2013, 05:02 PM
SNethercutt SNethercutt is offline
Senior Member
 
Join Date: Mar 2013
Posts: 202
Rep Power: 2
SNethercutt is on a distinguished road
Default

Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho. But the deal is commercial properties like to accept new bids to try to get lower prices. Unless you have just given them an unreasonably low price or the last company shafted them.
Reply With Quote
  #8  
Old 03-18-2013, 01:05 PM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,422
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho.
With such a bid, what kind of small incentives would you recommend?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 03-18-2013, 02:51 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by dougcaskey View Post
This is an awesome account to land, I hope you get it and good luck....
My presentation to the property manager was earlier today. I'm one of 5 bids being considered. I was not the low bid but I was complimented on considering the whole package and making sure everything was covered. Follow up will be this Friday. I think have a shot at it because the lower bids were not as thorough in their proposals.

I wanted to keep my foot in the door for the future so I dangled some solutions to a few other problems they need to address & they have agreed to let me bid those projects too.

I really couldn't ask for more, considering this was all from a cold call.
Reply With Quote
  #10  
Old 03-18-2013, 02:58 PM
warbuff's Avatar
warbuff warbuff is offline
Member
 
Join Date: Feb 2010
Location: Poughkeepsie, NY
Posts: 67
Rep Power: 5
warbuff is on a distinguished road
Default

Quote:
Originally Posted by Steve View Post
With such a bid, what kind of small incentives would you recommend?
On small contracts, I usually offer a 5% discount for payment in full up front or 3 year contract, in this situation I'm trying not only to get the business but position myself as a problem solver. Considering I'm a higher bid I think that's the best way to land the work.

Also offered to try and help reduce future costs by switching to lower maintenance plants & changing out mulch for rock where applicable.

I've also offered credits for referrals that have led to additional business in the past.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
13 acre lot.....Help please!!!! cuttingedgeron Online Lawn Care Estimator - Help me bid this job 66 04-02-2013 12:02 AM
1.5 acre / first bid tha5150 Online Lawn Care Estimator - Help me bid this job 12 02-09-2012 05:36 PM
per 1/2 acre TheTreeGod Online Lawn Care Estimator - Help me bid this job 3 08-18-2010 08:40 AM
Bidding a 16 acre job llelywynn Online Lawn Care Estimator - Help me bid this job 17 10-09-2009 06:26 AM
13 acre bid CloseCuts Online Lawn Care Estimator - Help me bid this job 5 03-11-2008 07:26 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Look out Bob Villa -...
Mr Dave
Yesterday 10:06 AM
Today 07:34 AM
by Mr Dave
4 171
John Deere z235 Deck
WesleySnips
09-29-2014 06:02 PM
Yesterday 08:54 PM
by ExtremeLawncareServices
3 201
Real Estate??
tbtigers03
Yesterday 06:43 PM
Yesterday 08:17 PM
by Sprinkler Buddy
3 134
Question?what should I...
dalvan0
09-24-2014 11:10 PM
Yesterday 08:01 PM
by ExtremeLawncareServices
16 782
Kohler command carb...
ExtremeLawncareServices
09-21-2014 03:09 PM
Yesterday 07:37 PM
by ExtremeLawncareServices
25 1,137
Help a brother...
tbtigers03
09-28-2014 11:41 AM
Yesterday 06:13 PM
by tbtigers03
6 361
Hello from Kentucky
TRV
Yesterday 05:42 PM
Yesterday 05:54 PM
by Sprinkler Buddy
1 97
Sprinkler head guards...
Sprinkler Buddy
09-27-2014 04:55 AM
Yesterday 05:51 PM
by Sprinkler Buddy
4 403
Give Me Your Problems
ellakit
Yesterday 04:10 PM
Yesterday 04:10 PM
by ellakit
0 17
Say Hello !!!
Steve
03-19-2007 11:18 AM
Yesterday 03:53 PM
by ellakit
1,188 336,260
Whe does Mowing season...
jack2048
Yesterday 07:05 AM
Yesterday 02:38 PM
by Steve
3 173
Falling into business
stellarmowing
09-28-2014 04:35 PM
Yesterday 02:17 PM
by Steve
4 330
hey
sizemorelawncare
09-28-2014 08:12 PM
09-29-2014 03:10 PM
by Steve
2 262
Update on LawnsAway and...
Ian Lovejoy
09-28-2014 10:24 AM
09-29-2014 03:09 PM
by Steve
2 315
Need to figure out how...
tjslawnde
09-28-2014 10:31 AM
09-29-2014 03:05 PM
by Steve
4 328
Aerocore Deck?
wdrdoctor
09-26-2014 06:21 PM
09-29-2014 02:36 PM
by Steve
3 456
Hello from CNY
arazucontracting
09-22-2014 06:07 PM
09-29-2014 02:33 PM
by Steve
3 707
How to price lawn mowing.
jack2048
09-24-2014 04:18 PM
09-29-2014 02:27 PM
by Steve
4 562
Pricing ????
6295danny
01-14-2013 07:54 PM
09-29-2014 02:22 PM
by Steve
35 6,579
30 Inch Push Mowers Pros...
Billy Goat
06-27-2013 08:07 PM
09-27-2014 04:11 PM
by SGL1
30 7,102
Replacing a Shindi T-27
Dan Tanner
09-13-2014 12:59 PM
09-26-2014 04:16 PM
by stevef1201
5 1,096
Looking for feed back on...
ExtremeLawncareServices
09-17-2014 08:38 AM
09-25-2014 09:18 AM
by ExtremeLawncareServices
10 1,120
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
09-25-2014 08:01 AM
by ExtremeLawncareServices
124 9,317
Trying something new,...
ExtremeLawncareServices
09-21-2014 09:07 PM
09-23-2014 11:13 AM
by Steve
4 803
This sucks...
Matther777
09-18-2014 04:56 PM
09-22-2014 08:02 PM
by ExtremeLawncareServices
11 1,181
Not sure, but anyone do...
SnowRemoval2k14
09-22-2014 12:10 AM
09-22-2014 04:49 PM
by Steve
1 746
Tribulations of working...
stevef1201
09-13-2014 08:37 AM
09-22-2014 04:45 PM
by Steve
9 1,078
Mulching beds
Bradcook21
09-21-2014 07:43 AM
09-22-2014 04:43 PM
by Steve
3 819
Scag turf tiger hydrolic...
ExtremeLawncareServices
09-04-2014 10:55 PM
09-22-2014 04:35 PM
by Steve
12 1,449
2014 Gie-expo
ExtremeLawncareServices
08-19-2014 11:22 PM
09-21-2014 09:23 PM
by ExtremeLawncareServices
3 1,474
Mowing 7 acres
avetslawncare
08-31-2014 04:24 PM
09-19-2014 03:29 PM
by acrajchel
6 1,693
snowplowing
jshak40
09-01-2014 07:20 AM
09-19-2014 11:49 AM
by Steve
23 2,123
Lowballers scrubs &...
Darksteel
01-13-2014 07:35 AM
09-18-2014 06:32 PM
by Northwoods Outdoors
58 7,519
Hello from upstate NY!
A&MLawn&Snow
09-18-2014 11:19 AM
09-18-2014 04:10 PM
by Sprinkler Buddy
2 918
Price to apply fertilizer
SS.Lawncare
09-15-2014 11:10 AM
09-18-2014 01:16 PM
by Steve
9 1,101
Trailer tires
J.A.S.LawnService
09-01-2014 10:17 AM
09-17-2014 09:57 PM
by curts lawn care
4 1,530
new to the forum
SGlawncare
09-16-2014 11:20 PM
09-17-2014 08:29 PM
by curts lawn care
3 929
Help With Snow Blowing...
Robertf31
09-13-2014 10:55 PM
09-17-2014 12:34 PM
by Steve
11 1,294
Non-Stop Summer?
SouthallMowing
09-14-2014 10:51 PM
09-17-2014 10:48 AM
by stevef1201
6 1,047
Poll - net income
Dan5082
11-15-2010 08:08 PM
09-16-2014 04:44 PM
by jrs.landscaping
12 3,800
Getting lowballed!
PineHillLawn
06-27-2012 07:23 AM
09-16-2014 01:25 PM
by jrs.landscaping
24 5,540
Compare this summer to...
Steve
09-03-2014 12:52 PM
09-16-2014 11:20 AM
by Hanks Lawn Care Services
15 1,721
thinking about throwing...
veteranslawncaresystems
09-09-2014 10:31 PM
09-15-2014 03:41 PM
by Steve
12 1,447
Hello
Robertf31
09-12-2014 10:34 PM
09-15-2014 03:17 PM
by Steve
2 940
Newbie......Again
Jibber
09-13-2014 12:17 PM
09-15-2014 02:54 PM
by Sprinkler Buddy
2 1,069
need help with starter...
GoGreenerKS
09-12-2014 04:23 PM
09-15-2014 02:25 PM
by Steve
3 989
Brake job!
kslawn
08-30-2014 07:49 AM
09-15-2014 02:16 PM
by Steve
12 1,796
Hello
jawnebgoode
08-28-2014 08:37 PM
09-15-2014 02:15 PM
by Steve
3 1,524
Employee uniforms
Gerardo_Landscape
01-21-2014 11:11 PM
09-15-2014 02:12 PM
by Steve
5 1,586
Greetings from the north
Northwoods Outdoors
09-13-2014 08:55 AM
09-15-2014 02:07 PM
by Steve
1 934
» Popular Tags
4wd apartment bid apartment lawn care estimate bob villa charge commercial decorating deliquentaccounts demonstration employee problems exmark ferris first truck fundraiser georgia gopherhaul gravely hardscapes how much to charge how to how to bid hydraulic kawasaki labor cost landscape services lawn lawn care lawn care busines plan lawn care business podcast lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care seo lawn care website lawn care website seo leaf removal lighting lighting brass outdoor lights managing a lawn care business marketing mulch estimate new buisness patio install podcast promotion property management company push versus ride redmax rotating savannah scag scag v-ride seo snow snow plowing sprayer starting a business start up lawn care business steep lawns stihl top dresser toro tractor auger trailer mate pro truck new used landscape turfgrass consulting walker won't return wright stander rh
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 01:10 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 01:10 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy