Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Outdoor Power Equipment Discussion, Repairs, Buy or Sell

Outdoor Power Equipment Discussion, Repairs, Buy or Sell Outdoor power equipment discussions. Questions on commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders, trucks and trailers?

Equipment Maintenance Question


Outdoor Power Equipment Discussion, Repairs, Buy or Sell

Outdoor power equipment discussions. Questions on commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders, trucks and trailers?
Reply
 
Thread Tools Search this Thread
  #1  
Old 06-15-2011, 06:44 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default Equipment Maintenance Question

My question is about billing and paying for equipment use and maintenance. Of course if you have to rent something for a job you bill for that. If you're using all your own equipment is it normal to charge an equipment fee to cover maintenance and purchase of new equipment or should that just be built into the job labor fees? I don't want to add it and then loose bids because we have a line item for equipment and the next guy just built it into something else.

If it is a normal thing what should you charge? Is there a percentage that you would do?

Thanks,
Joe
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 06-15-2011, 07:38 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Put it in your overhead. You wouldnt invoice that you rented the equipment, would you?
Reply With Quote
  #3  
Old 06-15-2011, 07:43 PM
Cashin H&P Cashin H&P is offline
new member
 
Join Date: May 2011
Location: Bedford NH
Posts: 409
Rep Power: 0
Cashin H&P is on a distinguished road
Default

I usually add a 15-30$ charge for equipment charge depending on what I am doing. I put it in my quote. If they ask why there is a charge for that I simply tell them that It pays for the gas and any maintenance that I have to preform. I am sure I could make it more but the 15-30 usually does cover every thing.
Reply With Quote
  #4  
Old 06-16-2011, 01:08 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default

Cashin I like the flat rate, I can dig that. I guess I would ask though do you put that on all jobs. For example, does that go on your regular maintenance jobs or is that just on clean ups or bigger jobs?

In my head the idea I'm coming up with is tiered equipment fees.

<$200 no fee, don't want to charge the old lady we're billing $30 per service a $15 fee for equipment.

$200-$500 - $15
$500-$1000 - $30
and then keep adding $15 for each additional $500. Bigger job uses more equipment and generates more maintenance or likelihood of needing to replace.

Does that sound reasonable. I'm just pulling this out of thin air based on your $15-30 idea.
Reply With Quote
  #5  
Old 06-16-2011, 02:36 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 35,737
Rep Power: 10
Steve has disabled reputation
Default

I think the ideal way to go about this is to take the piece of equipment's price and add all maintenance costs for that total period of time to it.
Then take that number and divide it by the number of hours it will be useful for.

You then get a figure that needs to be covered every time that piece of equipment is being used.

Figuring out these costs may seem overwhelming at first, but you need to know where your money is being spent or all your estimates will simply be guesses.

I wouldn't include an extra line item for this in your invoice.

Your invoice should simply be a break down of services or materials provided. The cost for the service should include all your costs plus your profit.

Does this help?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #6  
Old 06-16-2011, 08:03 PM
mcscapes mcscapes is offline
Junior Member
 
Join Date: Oct 2010
Posts: 14
Rep Power: 4
mcscapes is on a distinguished road
Default

Steve is spot on,I depreciate my equipment on a two year schedule cost of machine/52 wks multiplied by 2= don't forget your truck trailer and hand tools
Reply With Quote
  #7  
Old 06-16-2011, 09:23 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Steve's method is pretty much the way I figure my cost in. I pretty much figure out what would be an hourly wage for different pieces of equipment.

If I rent equipment, I will bid/invoice it that way. I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment. I know I'll need this on site for at least three days even if it's only being used very little and I can't bill for hours that equipment isn't being used to cover the cost.
Reply With Quote
  #8  
Old 06-17-2011, 01:01 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 35,737
Rep Power: 10
Steve has disabled reputation
Default

Quote:
I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment.
Can you explain this more, what do you mean by your hourly rate and minimum? Also how do you figure when you can and can't charge that?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 06-17-2011, 11:30 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Larger equipment I simply have hourly rates for from $55-$65 with a three hour minimum. Ever buried a horse? Takes about 15 minutes, takes longer to load and haul machines sometimes than the job itself. I simply can't charge the hourly rate or minimum If I have to rent a $300+ per day machine and only charge for 4 hours that it may have actually been used.
Reply With Quote
  #10  
Old 06-20-2011, 09:24 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 35,737
Rep Power: 10
Steve has disabled reputation
Default

That's a very interesting service. I had seen it done before by a larger backhoe but never thought about how much is charged for the service. I would think (3 x $65) = $195 to perform that service is not bad at all!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Equipment Maintenance Percentage Help jcal0914 Starting a lawn care business. 4 07-28-2010 03:20 PM
Equipment Selection Question Spartan Outdoor Power Equipment Discussion, Repairs, Buy or Sell 16 06-11-2010 06:51 AM
Equipment question MountainViewGreenskeeper Outdoor Power Equipment Discussion, Repairs, Buy or Sell 10 02-13-2010 12:56 PM
Equipment Maintenance SuperiorPower Outdoor Power Equipment Discussion, Repairs, Buy or Sell 5 09-19-2009 12:59 PM
Equipment question Steve Outdoor Power Equipment Discussion, Repairs, Buy or Sell 0 09-16-2007 08:31 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Truck Signage
Dan Tanner
Yesterday 11:00 PM
Yesterday 11:00 PM
by Dan Tanner
0 15
REO calling
Dan Tanner
Yesterday 05:03 PM
Yesterday 10:46 PM
by Dan Tanner
3 72
What Fertilizer to Use?
acrajchel
04-07-2014 01:56 PM
Yesterday 10:13 PM
by grassdoctore
8 233
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
Yesterday 08:26 PM
by ExtremeLawncareServices
30 942
Nationwide lawn care...
Billy Goat
04-15-2014 05:21 PM
Yesterday 07:35 PM
by stevef1201
8 147
Accepting credit cards,...
Darksteel
03-17-2014 08:01 PM
Yesterday 01:02 PM
by jymie
15 662
Instagram
Gerardo_Landscape
Yesterday 11:28 AM
Yesterday 11:28 AM
by Gerardo_Landscape
0 27
Help with weed liability!
Prolawnofchatt
04-15-2014 09:10 AM
Yesterday 11:20 AM
by kslawn
3 122
Trimec
acrajchel
04-15-2014 08:24 PM
Yesterday 11:10 AM
by Steve
3 70
leaf removal
tlf59263
04-15-2014 10:00 PM
Yesterday 11:05 AM
by Steve
2 93
Gopher Forum Discount!
BlackRain75
04-12-2014 10:44 PM
Yesterday 10:50 AM
by Steve
9 221
hello
NFrailey
04-15-2014 01:39 PM
Yesterday 10:48 AM
by Steve
1 67
Any greenhouse operators...
GoGreenerKS
04-15-2014 11:21 AM
Yesterday 10:43 AM
by Steve
3 87
Pricing a Mulch Job
dmcalpi
04-07-2014 02:16 PM
Yesterday 09:40 AM
by jymie
21 540
google earth
CDLAWNCARE
04-12-2014 03:24 PM
Yesterday 09:36 AM
by jymie
8 185
Looking for advice on a...
Tekeda1
04-13-2014 09:53 AM
Yesterday 08:54 AM
by Tekeda1
12 242
There has to be an...
CDLAWNCARE
04-14-2014 12:59 PM
04-15-2014 04:06 PM
by Dan Tanner
6 144
First Day Back!
BelleCityLawn1
04-09-2014 09:13 PM
04-15-2014 11:16 AM
by Steve
11 280
Mow America
stevegredler
04-13-2014 01:02 PM
04-14-2014 09:53 PM
by kslawn
5 157
Power Broom
acrajchel
04-14-2014 07:46 AM
04-14-2014 12:47 PM
by CDLAWNCARE
2 84
Say Hello !!!
Steve
03-19-2007 11:18 AM
04-14-2014 11:34 AM
by Steve
1,176 284,182
Equipment reviews
Greg'slawnandlandscape
04-09-2014 07:17 AM
04-14-2014 11:27 AM
by Greg'slawnandlandscape
13 372
Sulky and Turf Tracer
acrajchel
04-07-2014 01:44 PM
04-14-2014 10:51 AM
by Steve
8 270
Aerating Prices?
Dan Tanner
04-08-2014 03:16 PM
04-14-2014 10:31 AM
by Steve
13 375
Estimating help
acrajchel
04-11-2014 06:06 PM
04-14-2014 10:20 AM
by Steve
3 138
Lawn Renovation
stevef1201
04-11-2014 12:00 PM
04-14-2014 10:03 AM
by Steve
5 153
Need help bidding church...
GreenRidge Lawn&Landscape
04-07-2014 08:01 PM
04-14-2014 09:49 AM
by Steve
12 362
Hello all
Griff20114
04-12-2014 05:08 PM
04-14-2014 09:46 AM
by Steve
1 83
Step by Step Spring Lawn...
WarriorLawnscaping
04-10-2014 07:01 AM
04-14-2014 09:43 AM
by Steve
5 200
Jeff Cowden
jcowden
04-11-2014 07:27 PM
04-14-2014 09:39 AM
by Steve
1 89
Exmark Commercial 30...
Dan Tanner
04-11-2014 05:35 AM
04-14-2014 09:37 AM
by Steve
4 160
What Was Your Setup When...
superrman77
02-11-2014 10:53 AM
04-14-2014 08:04 AM
by acrajchel
21 1,526
Small guy time to get a...
googus
04-08-2014 08:16 AM
04-13-2014 07:18 PM
by A. Kulak Landscaping
9 286
Weekly vs. Bi-weekly
CDLAWNCARE
04-12-2014 01:48 PM
04-13-2014 06:03 PM
by kslawn
9 294
Weed ID help
TwinBrosLC
04-12-2014 10:39 AM
04-13-2014 07:40 AM
by stevef1201
4 125
Lexington, KY
acrajchel
04-07-2014 01:06 PM
04-11-2014 09:49 PM
by acrajchel
1 112
Food Plot Management
BlackRain75
04-11-2014 10:20 AM
04-11-2014 03:51 PM
by Steve
4 110
Estimating a job
acrajchel
04-08-2014 11:07 AM
04-11-2014 03:32 PM
by Steve
6 256
New Boomless Sprayer!
BlackRain75
01-03-2014 01:01 PM
04-11-2014 03:25 PM
by Steve
11 980
Hello....
SWFloridaLawns
04-10-2014 06:15 PM
04-11-2014 02:28 PM
by Steve
2 110
Truck, Trailer,...
hawthornelawncare
12-23-2011 12:01 AM
04-10-2014 10:33 PM
by ExtremeLawncareServices
78 24,953
Trading Accounts
goodtimez
04-09-2014 05:42 PM
04-10-2014 01:55 PM
by Steve
2 138
Grass that has...
erock289
04-09-2014 10:21 AM
04-10-2014 01:52 PM
by Steve
3 155
Prowrap Trimmer Engine...
Steve
05-24-2006 07:05 PM
04-10-2014 01:09 PM
by Steve
10 2,186
1st annual Easter egg...
Greg'slawnandlandscape
04-09-2014 06:58 AM
04-10-2014 01:07 PM
by Steve
1 102
Hello everyone
aceslawnandgarden
04-03-2014 06:54 PM
04-10-2014 01:06 PM
by Steve
9 347
Weed control programs
Mallard91
04-02-2014 12:25 PM
04-10-2014 12:56 PM
by Steve
6 321
homeowner vs...
GoGreenerKS
04-07-2014 10:54 AM
04-10-2014 12:52 PM
by Steve
8 263
Hello
smgibson
04-07-2014 10:06 PM
04-10-2014 12:39 PM
by Steve
2 108
33" Cub Cadet Walk...
Dan Tanner
04-07-2014 08:49 AM
04-10-2014 12:35 PM
by Steve
5 181
» Popular Tags
2wd 4x4 advertisement article marketing birdscaping blower care charge christmas christmas light service credit card customers echo exmark fall ferris financing flower bed for sale four wheel drive franchise gopherhaul gravely gravely 34" zero turn health holiday holiday decorating how much to charge installation invoice kansas city labor cost late lawn lawn care lawn care business lawn care business show lawn clarksville lawn service clarksville tn leaf cleanup lesco lighting brass outdoor lights llc llp marketing mowing mulch mulch price new and restored landscapes new buisness new business office management oil podcast promotion redmax scag seo snow sole proprietorship starting a business stihl subcontractor theft of services tips tree care unreasonable walker yard clarksville zero turn
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 01:44 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 01:44 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy