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Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??

Equipment Maintenence Records


Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??
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Old 12-31-2010, 08:04 PM
michics michics is offline
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Default Equipment Maintenence Records

What is everyone using to keep decent maintenance records ? Is there a simple software program ? Are you using a spreadsheet ?

Please share your ideas.
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Old 12-31-2010, 08:46 PM
MAKLawnCutter MAKLawnCutter is offline
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Default I keep it "old school"

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I actually write it on a sheet i made on MS Word. I update it on the computer every time i send in taxes... I havent missed a repair since i started.

Things i keep track of in ORDER of most important and things i have to repair most often!


Truck - 1987 Ford F150 I6 300 4.9L
Oil - Amsoil 5500 miles
Belts - Once Yearly around winter so they dont squeal (didnt help this winter, still loud, needs pulleys)
Tires - As Needed, limit of three repairs per tire, otherwise i just have new/used ones put on

Trailer - 2005 Pace American "Journey" Enclosed
Tires - I slacked and finally popped a tire via a curb, cost me 30$ on a used tire
Bearings - need to be repacked... been a while... havent done it in two years

Mower(s)
MTD Pro 21" Push Mower
Oil - Once every year, not used often!
Drive Belt - As Needed

Wright Stander 36" 26988
Tires - Running Golf Cart 18.5 5 ply, no flats yet *crosses fingers*
oil - Every 3 months (1.9qt. Amsoil 30wt.)
Hydro Fluid - 489.5 Hours and still kickin! Needs to be changed lol
Belts - Once a year

Wright Stander 52" in its 12hours of holiness!
Tires - Original - One plug, will change as needed
Oil - 2.3qt Amsoil 30wt. Synthetic installed at purchase
Hydro Fluid - It is my "BIG PROPERTY" mower and will be used ALOT this season so, will change every 200 hours!
Belts - Once a year (beginning of spring)
Blades - Every 5hours, i carry a couple extra sets already to go.

Stihl 420 Magnum Backpack (2)
I clean the mufflers when they start getting hard to start, use them a LOT so i dont have to do much to them. Two pull start.

Stihl FC 85 Trimmer and Edger "Professional"
Edge - Brand new carb at the end of the season, new blade once a week, and is flipped mid week usually
Trimmer - Nodda in 2 years of operation. Has a oil port on the gear box

Shindiawa Multi-Kit -
My Most reliable piece of equipment on the trailer! One plug in two years, thats all!

I usually handle things as they come. I dont haul a big pile of parts in the truck or trailer. Most places will put on new belts if i pull in mid afternoon and slip them an extra 20$ bill to speed things up lol. I do most of my own tune ups and vehicle repairs. I am mechanically good to go so, i save money doing it alone.

I keep it all written down and input it as it comes in.

I also input how much i spent on the repair it self so i can print it all out and give it to my accountant.

Matt
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Old 01-05-2011, 04:30 PM
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Gopher Lawn Care Software helps you keep track of that and you can download a free trial version of it.
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Old 01-28-2011, 04:12 PM
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I put together a couple of sheets for this very thing. I have attached them in a post I made previously. One is for each piece of equipment you have. You make up a sheet for each item. The second is a record of individual specs on the equipment. Self explanatory. I also have them in an excel format if you want to keep them on your computer, but I like the paper, for putting them in the shop in a binder.

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