Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Business > General Business Discussions

General Business Discussions A place to talk about general business discussions.

Overhead!!


General Business Discussions

A place to talk about general business discussions.
Reply
 
Thread Tools Search this Thread
  #11  
Old 01-19-2010, 08:48 PM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 9
picframer will become famous soon enough
Default

Quote:
Originally Posted by Steve View Post
I think that is fantastic you do that. Would newer lawn care companies have a tough time doing that though? Keeping track of different job categories to see which category they tend to make more money on and which they lose money on?
Gosh we have to know, it is critical as to whether we survive or not. If we are working our butt off and barely making ends meet then we need to know before the repo guy comes calling and what can we do to fix it.

You can make it as simple as you want but everyone of us should be keeping some type of accounting and it should be updated no less than every three days, it honestly doesn't take that long.

Many use Quick Books which is excellent and easy to learn, personally I use Simply Accounting which too is easy but very powerful and a little harder to learn however even if you have to pay someone to do the initial set up it would be in my opinion my first investment. I have the Gopher Software however I couldn't do the tax the way it needs to be done and I need to be able to pull data and run it in Excel which I use to analyze the profit per job, by employee, by crew etc.

Your financial statement is a road map, you know where you want to go however without the map you will never know if you are getting there or even close to the mark.

It's great having money in the bank account however where and which jobs is generating the best cash flow and which ones are an issue.
__________________
Andy
Halifax, Nova Scotia
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #12  
Old 01-20-2010, 11:54 AM
clean_cut clean_cut is offline
Junior Member
 
Join Date: Jan 2010
Location: North Carolina
Posts: 7
Rep Power: 5
clean_cut is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Quote:
Originally Posted by bnclawncare View Post
I am looking for a "template" or preferably an 'Excel worksheet" that I can use to calculate my overhead expences. Does anyone have a sheet that automaticly calculates this when you enter in the numbers and that is willing to share? Thanks in advance.
Try this, I hope it helps, I didn't make it, so don't give me all the credit

You could substitute your own info in there to fit your personal needs, and there is an Employee table on page 2.
Attached Files
File Type: xls Overhead-Cost-Breakdown.xls (35.0 KB, 167 views)
Reply With Quote
  #13  
Old 01-20-2010, 02:22 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,307
Rep Power: 10
Steve has disabled reputation
Default

Oh that is very interesting!

In that chart, is fuel cost for the lifespan of that piece of equipment?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #14  
Old 01-20-2010, 09:57 PM
clean_cut clean_cut is offline
Junior Member
 
Join Date: Jan 2010
Location: North Carolina
Posts: 7
Rep Power: 5
clean_cut is on a distinguished road
Default

Quote:
Originally Posted by Steve View Post
Oh that is very interesting!

In that chart, is fuel cost for the lifespan of that piece of equipment?
I'm guessing so, pretty neat little chart though, you'd have to modify it to fit you needs.
Reply With Quote
  #15  
Old 01-21-2010, 03:49 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,307
Rep Power: 10
Steve has disabled reputation
Default

For the newer lawn care business owner, what should they be focused on getting out of using such a spread sheet?

Should they be focused on finding what their monthly expenses are or is it more important for them to know what their hourly expenses are so they can take that into account when bidding?

Or are they equally important?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #16  
Old 01-22-2010, 05:05 PM
SuperiorPower
Guest
 
Posts: n/a
Default

Clean_cut,

I made one similar to that but not nearly as detailed in the job area.

One thing I would suggest is to find out from your dealer what kind of life expectancy the machine has. There are a few things that I think are missing on determining the machine cost.

Here is what I think is missing:
  • How many hours per year that you expect to use it,
  • How much the yearly maintenance costs are estimated at,
  • How much your yearly fuel cost will be,

By knowing how many hours your machine is expected to last, and by knowing how many hours per year you anticipate the machine to run, you can get a better idea of how much the machine will cost you per year.

Example: Original cost for a trimmer: $350, Expected fuel cost per year $155.40 (from spreadsheet), Yearly maintenance cost, includes a yearly tune-up $125, Misc costs (string, heads, etc) $25.

Now lets say you expect to use the trimmer 600 hours per year and expect the trimmer to last 1800 hours, you figure the costs like this:

$350 base cost divided by 3 years (1800 hours life expectancy, 600 hours use expected per year) = yearly base cost of $116.67 + $155.40 + $125 + $25 =$422.07 is your yearly cost. However, since you expect to use the trimmer 600 hours per year, you have to divide the $422.07 by 600 hours = $0.7034 cost per hour.

I am working on a combined spread sheet to help realize the cost per machine per hour, per year, and per job. If it works like I hope, you would be able to add all this up to see what your cost is per job, add the profit per hour you need and then to see what you need to charge to make a profit.

Any ideas on what all equipment, and how many of each, you guys would want to see added (truck/trailer, mowers, trimmers, blowers, edgers, chain saws, push mowers, etc)?

I enjoy making spread sheets and happen to have a few minutes on my hands since I just had my wisdom teeth removed (ouch)...
Reply With Quote
  #17  
Old 01-22-2010, 05:48 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,307
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Any ideas on what all equipment, and how many of each, you guys would want to see added
I haven't played around much with spread sheets and making things with them, but can't you set it up where the user can add as many items as they want?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #18  
Old 01-22-2010, 06:37 PM
SuperiorPower
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by Steve View Post
I haven't played around much with spread sheets and making things with them, but can't you set it up where the user can add as many items as they want?
Essentially, yes. However, the formula has to be entered for each individual item. You can only copy and paste the formula if the formula remains in the same position from where you are copying from and pasting to. Example, you copy a formula that looks like this "=F39*C51", which is an actual formula from the spreadsheet I am working on, but where I need to paste it to, the formula must look like this "=F42*C51". If you notice, the "C51" needs to remain the same but when you copy and paste without modifying this, it will look like this "=F42*C54". This will prevent the formula from being accurate and thus, some of the formulas must be individually input. For each individual machine that is entered, you need to add specific formulas. Later tonight I will try to post the spreadsheet I have made so far, using some ideas from the one posted above.

At this point I am still trying to learn some of the formatting techniques (I am learning everything on my own with no book or help. lol).
Reply With Quote
  #19  
Old 01-23-2010, 02:30 AM
SuperiorPower
Guest
 
Posts: n/a
Default

Ok, tell me what you guys think of this spreadsheet. I think the formulas are correct. There is a lot of formula to make all the pages work together and I think they are all correct. Let me know.

The first page lets you insert times to get a real quick estimate on how much to charge, based on time to do the job.

Next page lets you figure out how much your machines cost to operate per hour and per year, based on how much you expect to use them per year. You can insert how much fuel you expect to use, how much you expect the maintenance to cost, and other variables. When its all said and done, it will figure up how much the machine will cost per year and then per hour of operation. Of course most of this information is simply an estimate since the maintenance cost, fuel cost, etc will vary by your use. There are a number of machines listed, including your vehicle. The first time you will need to change the names of your equipment to reflect what you have. You will have to change these names on the first 3 pages. Otherwise, only change the content in the green boxes.

Third page lets you determine exactly how much it will cost to do a job, again, based on length of time to do it. I included a minutes to hour conversion tool to help you with the times. There are fields for several equipment types where all you have to do is enter how long each machine will run and it will do the rest. You can choose how many visits per month and this will help you determine your monthly invoice amount. It gives you options on how much profit you want to make. Then it shows you how much you need to charge to reach your profit goals. It gives you a net profit per month and net profit per hour read out. This page I basically took from the spreadsheet posted above.

The last page is a very simple page that lets you insert your employee wages costs. You will have to change the number of employees and how much you pay each one.

In order for everything to be accurate, you MUST insert certain info, including employee wages, machine base costs, etc. or NONE of it will be accurate. Some of this info you may have to guess at until you get soem experience and see how much your maintenance costs will be, etc. Keep in mind that the current figures are completely arbitrary and have no intentions of being accurate. You may notice too that many of the cells have pop up "note" windows with instructions and/or detailed explanations.

Any green cell that is not applicable, simply insert "0" in them or the spreadsheet will give you inaccurate info.


Good luck and enjoy! This will also be posted on my forum.
Attached Files
File Type: xls Lawncare cost calc.xls (77.0 KB, 36 views)
Reply With Quote
  #20  
Old 01-23-2010, 07:23 AM
bnclawncare bnclawncare is offline
Member
 
Join Date: Jan 2009
Location: North Carolina
Posts: 68
Rep Power: 6
bnclawncare is on a distinguished road
Default

The sheet looks great. When fiquring your charges, where do you start including phone bills, office supplies, other supplies that are not directly charged back to the customer, etc.. All of this, to me, should get reclaimed some how through out the year, correct?
__________________

www.bnclawncare.com
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Entering your overhead costs - Online estimator Steve Online Lawn Care Estimator - Help me bid this job 2 04-13-2009 11:49 AM
Calculating overhead equipment costs. Steve General Business Discussions 5 02-08-2009 06:54 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Sod
RosalesLawnCare
08-27-2014 03:47 PM
Yesterday 07:00 PM
by RosalesLawnCare
2 122
Brake job!
kslawn
Yesterday 07:49 AM
Yesterday 05:09 PM
by stevef1201
1 58
Lawn Route Templates
Landscaper1165
Yesterday 01:52 PM
Yesterday 05:04 PM
by stevef1201
1 55
Exmark Lazer Z S-Series...
BLC7
08-22-2014 10:18 AM
Yesterday 09:49 AM
by BLC7
10 338
Hello! New here and...
CaliforniaFriendly
08-29-2014 11:30 AM
08-29-2014 05:39 PM
by jrs.landscaping
1 99
Stihl engine isn't...
Marcintosh
08-12-2014 08:30 PM
08-28-2014 09:28 PM
by Marcintosh
12 486
Hello
jawnebgoode
08-28-2014 08:37 PM
08-28-2014 08:37 PM
by jawnebgoode
0 43
Hello from Ohio
kurtwin
08-28-2014 05:06 PM
08-28-2014 05:06 PM
by kurtwin
0 61
Softball field
kslawn
08-15-2014 09:28 AM
08-28-2014 12:01 PM
by Steve
16 576
Lawn needs top soil What...
jymie
08-26-2014 11:01 AM
08-28-2014 11:58 AM
by Steve
5 189
Help pricing cut down 7...
Bradcook21
08-26-2014 11:17 PM
08-28-2014 11:47 AM
by Steve
5 169
Walk Behinds and Texas...
SGL1
08-26-2014 03:53 PM
08-27-2014 10:38 PM
by SGL1
5 176
Say Hello !!!
Steve
03-19-2007 11:18 AM
08-27-2014 08:33 PM
by kurtwin
1,187 331,172
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
08-26-2014 04:21 PM
by ExtremeLawncareServices
110 6,593
How do I approach...
Bradcook21
08-21-2014 01:48 AM
08-26-2014 05:08 AM
by Billy Goat
12 475
Tender Process
M2Dave
08-24-2014 12:31 PM
08-25-2014 04:14 PM
by Steve
2 166
Grass hopper mower
ExtremeLawncareServices
12-05-2013 08:51 AM
08-25-2014 04:02 PM
by Steve
26 3,817
Need help pricing basic...
Bradcook21
08-22-2014 01:21 AM
08-22-2014 01:05 PM
by Steve
2 251
Yearly contract Pricing
jrob0691
08-21-2014 08:57 AM
08-22-2014 01:01 PM
by Steve
6 327
yearly contract help...
jrob0691
08-21-2014 04:09 PM
08-22-2014 12:48 PM
by Steve
1 207
Pampas bushes
Bradcook21
08-22-2014 01:30 AM
08-22-2014 07:17 AM
by grassdoctore
1 182
2014 Gie-expo
ExtremeLawncareServices
08-19-2014 11:22 PM
08-21-2014 08:50 PM
by phlawncare
2 215
Fuel Can Spouts
Shark1611
08-16-2014 09:09 AM
08-21-2014 08:23 PM
by SGL1
11 457
Have you ever had to...
SouthernRootsLawnCare
07-26-2014 02:41 PM
08-21-2014 05:03 PM
by stevef1201
6 723
Hello
M2Dave
08-21-2014 12:32 AM
08-21-2014 01:38 PM
by Steve
1 184
New Landscaping Business
rekon32
08-16-2014 02:26 PM
08-21-2014 12:33 PM
by SouthallMowing
8 512
Downed Tree Chop Bid
WesleySnips
08-16-2014 03:47 PM
08-20-2014 01:44 PM
by SGL1
10 492
60 inch honda/bunton...
pblawncare
08-17-2014 11:30 AM
08-18-2014 03:19 PM
by Steve
2 234
Replacement Parts -...
nicholas-KC
08-16-2014 08:40 AM
08-18-2014 03:16 PM
by Steve
4 345
Preparing the soil
Billy Goat
08-16-2014 06:18 PM
08-18-2014 03:01 PM
by Steve
1 257
What to pay help
phlawncare
08-04-2014 08:33 PM
08-18-2014 10:33 AM
by jrs.landscaping
29 1,087
Hello
Jeff1
08-07-2014 11:18 PM
08-15-2014 11:53 PM
by Jeff1
11 549
Lie #2 RESIDENTIAL...
ExtremeLawncareServices
01-06-2014 05:02 AM
08-15-2014 01:46 PM
by mattthelawnguy
54 6,649
Need help 30 HP koler...
Shady Grady
08-01-2014 03:31 PM
08-15-2014 08:46 AM
by kslawn
18 725
New Boomless Sprayer!
BlackRain75
01-03-2014 01:01 PM
08-14-2014 02:37 AM
by BlackRain75
12 1,909
first year update
cmdlawncare
08-12-2014 05:41 PM
08-13-2014 03:29 PM
by Steve
1 351
Hello from Jacksonville,...
JM Lawn Care
08-10-2014 07:15 AM
08-13-2014 07:04 AM
by Sprinkler Buddy
9 457
Hello everyone new to...
maddyandrays
08-11-2014 04:51 PM
08-12-2014 08:58 PM
by Shark1611
2 302
Walk behinds
hpruitcei
08-07-2014 06:28 PM
08-12-2014 02:35 PM
by mattthelawnguy
7 567
New name help
stevef1201
08-10-2014 04:27 PM
08-12-2014 12:03 PM
by Steve
6 450
my little green dilemmas
Lawn Techie
08-03-2014 11:47 AM
08-11-2014 01:20 PM
by Steve
7 552
what the best...
CleanCutsLLC
08-02-2014 01:02 AM
08-11-2014 01:16 PM
by Steve
6 597
Texas lawn care company...
Livingston Lawn Care
07-25-2014 11:29 AM
08-11-2014 01:19 AM
by ExtremeLawncareServices
13 859
Covering all the bases
janslawncare
08-08-2014 10:11 AM
08-08-2014 01:41 PM
by Steve
1 395
New from Florida
ADE
08-06-2014 08:40 PM
08-08-2014 01:32 PM
by Steve
4 458
JOB - Landscape Install...
janslawncare
08-08-2014 10:06 AM
08-08-2014 10:06 AM
by janslawncare
0 354
Battery power tools or...
Steve
08-07-2014 12:24 PM
08-07-2014 05:18 PM
by mattthelawnguy
2 362
My client just told me...
Greg'slawnandlandscape
08-04-2014 08:39 AM
08-06-2014 11:14 PM
by grassdoctore
12 700
Illegal spraying
GoGreenerKS
07-04-2014 09:11 AM
08-06-2014 02:03 PM
by Steve
13 1,339
Mowing the hills
EyeCatchersNow
07-08-2014 12:22 PM
08-06-2014 01:40 PM
by Steve
20 1,566
» Popular Tags
apartment complex auger blades charge christmas lighting courtesy call credit card processing customers decorating ditches ecosymbiosis escrow exmark ferris first truck fundraiser georgia gopherhaul grass gravely gravely 34" zero turn growing a lawn care business honda how much to charge how to bid john deere quik trac kawasaki landscape services lawn lawn care lawn care busines plan lawn care business podcast lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care seo lawn care website lawn care website seo lawn service leaf removal lighting brass outdoor lights marketing mulch estimate native plants new buisness online classifieds outdoor environments podcast pto redmax rotating running a business savannah scag season seo snow snow plowing sprayer starting a business start up lawn care business stihl toro toro grand stand trailer trimmer rack turfgrass consulting walker zero turn
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 04:58 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 04:58 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy