Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??

Equipment Maintenance Question


Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??
Reply
 
Thread Tools Search this Thread
  #1  
Old 06-15-2011, 07:44 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default Equipment Maintenance Question

My question is about billing and paying for equipment use and maintenance. Of course if you have to rent something for a job you bill for that. If you're using all your own equipment is it normal to charge an equipment fee to cover maintenance and purchase of new equipment or should that just be built into the job labor fees? I don't want to add it and then loose bids because we have a line item for equipment and the next guy just built it into something else.

If it is a normal thing what should you charge? Is there a percentage that you would do?

Thanks,
Joe
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 06-15-2011, 08:38 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Put it in your overhead. You wouldnt invoice that you rented the equipment, would you?
Reply With Quote
  #3  
Old 06-15-2011, 08:43 PM
Cashin H&P Cashin H&P is offline
new member
 
Join Date: May 2011
Location: Bedford NH
Posts: 409
Rep Power: 0
Cashin H&P is on a distinguished road
Default

I usually add a 15-30$ charge for equipment charge depending on what I am doing. I put it in my quote. If they ask why there is a charge for that I simply tell them that It pays for the gas and any maintenance that I have to preform. I am sure I could make it more but the 15-30 usually does cover every thing.
Reply With Quote
  #4  
Old 06-16-2011, 02:08 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default

Cashin I like the flat rate, I can dig that. I guess I would ask though do you put that on all jobs. For example, does that go on your regular maintenance jobs or is that just on clean ups or bigger jobs?

In my head the idea I'm coming up with is tiered equipment fees.

<$200 no fee, don't want to charge the old lady we're billing $30 per service a $15 fee for equipment.

$200-$500 - $15
$500-$1000 - $30
and then keep adding $15 for each additional $500. Bigger job uses more equipment and generates more maintenance or likelihood of needing to replace.

Does that sound reasonable. I'm just pulling this out of thin air based on your $15-30 idea.
Reply With Quote
  #5  
Old 06-16-2011, 03:36 PM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

I think the ideal way to go about this is to take the piece of equipment's price and add all maintenance costs for that total period of time to it.
Then take that number and divide it by the number of hours it will be useful for.

You then get a figure that needs to be covered every time that piece of equipment is being used.

Figuring out these costs may seem overwhelming at first, but you need to know where your money is being spent or all your estimates will simply be guesses.

I wouldn't include an extra line item for this in your invoice.

Your invoice should simply be a break down of services or materials provided. The cost for the service should include all your costs plus your profit.

Does this help?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #6  
Old 06-16-2011, 09:03 PM
mcscapes mcscapes is offline
Junior Member
 
Join Date: Oct 2010
Posts: 14
Rep Power: 5
mcscapes is on a distinguished road
Default

Steve is spot on,I depreciate my equipment on a two year schedule cost of machine/52 wks multiplied by 2= don't forget your truck trailer and hand tools
Reply With Quote
  #7  
Old 06-16-2011, 10:23 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Steve's method is pretty much the way I figure my cost in. I pretty much figure out what would be an hourly wage for different pieces of equipment.

If I rent equipment, I will bid/invoice it that way. I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment. I know I'll need this on site for at least three days even if it's only being used very little and I can't bill for hours that equipment isn't being used to cover the cost.
Reply With Quote
  #8  
Old 06-17-2011, 02:01 PM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

Quote:
I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment.
Can you explain this more, what do you mean by your hourly rate and minimum? Also how do you figure when you can and can't charge that?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 06-18-2011, 12:30 AM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Larger equipment I simply have hourly rates for from $55-$65 with a three hour minimum. Ever buried a horse? Takes about 15 minutes, takes longer to load and haul machines sometimes than the job itself. I simply can't charge the hourly rate or minimum If I have to rent a $300+ per day machine and only charge for 4 hours that it may have actually been used.
Reply With Quote
  #10  
Old 06-20-2011, 10:24 AM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 36,616
Rep Power: 10
Steve has disabled reputation
Default

That's a very interesting service. I had seen it done before by a larger backhoe but never thought about how much is charged for the service. I would think (3 x $65) = $195 to perform that service is not bad at all!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Equipment Maintenance Percentage Help jcal0914 Starting a lawn care business. 4 07-28-2010 04:20 PM
Equipment Selection Question Spartan Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 16 06-11-2010 07:51 AM
Equipment question MountainViewGreenskeeper Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 10 02-13-2010 01:56 PM
Equipment Maintenance SuperiorPower Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 5 09-19-2009 01:59 PM
Equipment question Steve Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 0 09-16-2007 09:31 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Hello from Kentucky
TRV
09-30-2014 06:42 PM
Yesterday 05:57 PM
by TRV
12 1,441
leaf removal
Double J LLC
10-03-2014 05:24 PM
Yesterday 04:35 PM
by achri12
26 2,656
Thanksgiving cards
Steve
11-10-2008 11:57 AM
Yesterday 04:29 PM
by achri12
3 8,626
Hi to you NOTHERNERS
stevef1201
11-11-2014 05:56 PM
Yesterday 10:27 AM
by kslawn
6 442
Happy Thanksgiving!
Steve
Yesterday 09:48 AM
Yesterday 09:48 AM
by Steve
0 33
Say Hello !!!
Steve
03-19-2007 12:18 PM
11-26-2014 10:30 PM
by Just Cuts
1,194 349,147
Contract or no contract?
TRV
11-20-2014 09:18 PM
11-26-2014 09:23 PM
by stevef1201
5 307
Good help is hard to find
Hanks Lawn Care Services
11-19-2014 03:27 PM
11-26-2014 09:16 PM
by stevef1201
9 362
New parking area
ExtremeLawncareServices
11-07-2014 09:47 PM
11-26-2014 07:32 PM
by ExtremeLawncareServices
4 463
These are the days on...
ExtremeLawncareServices
03-22-2014 10:12 AM
11-26-2014 07:22 PM
by ExtremeLawncareServices
178 14,337
Pics for website
tbtigers03
11-21-2014 05:40 PM
11-26-2014 12:12 PM
by Just for Cuts
5 264
Hi from IL
steveinil
11-25-2014 02:07 PM
11-26-2014 11:21 AM
by Steve
1 89
WNY saying Hi.
Sargewesser
11-25-2014 07:27 AM
11-26-2014 11:20 AM
by Steve
1 94
How to: Use Thumbtack...
acrajchel
11-17-2014 06:39 PM
11-26-2014 11:19 AM
by Steve
18 675
Peco Bagger
AGPS
11-18-2014 02:20 PM
11-26-2014 10:58 AM
by Steve
10 425
Beginner Mistakes:...
Steve
01-31-2007 12:45 PM
11-26-2014 10:57 AM
by Steve
22 6,322
Billboards for marketing
ExtremeLawncareServices
11-16-2014 08:39 PM
11-26-2014 10:40 AM
by Steve
14 485
How much do you up sell...
Essex Groundskeeping
11-23-2014 07:13 PM
11-24-2014 06:29 PM
by stevef1201
8 248
This sucks...
Matther777
09-18-2014 05:56 PM
11-24-2014 05:49 PM
by biglee
16 3,289
Pressure Washing...
WesleySnips
07-31-2014 07:13 PM
11-24-2014 04:32 PM
by acrajchel
4 716
New website
Chilehead
11-20-2014 04:39 PM
11-23-2014 07:40 PM
by Just for Cuts
12 379
My site is on fronts page
tbtigers03
11-14-2014 05:58 PM
11-22-2014 10:49 PM
by Just for Cuts
16 605
Belt dealer problem
googus
11-21-2014 08:45 AM
11-21-2014 06:36 PM
by Steve
2 207
What is going on with...
biglee
11-14-2014 03:04 PM
11-20-2014 02:50 PM
by biglee
40 1,065
My advice for new guys
avetslawncare
11-15-2014 09:32 AM
11-19-2014 01:47 PM
by biglee
10 612
Lawn Care business...
crieg122
10-23-2014 02:23 PM
11-19-2014 12:39 PM
by acrajchel
28 1,978
raking leaves ?
robert8509
10-22-2014 10:19 PM
11-18-2014 04:24 PM
by acrajchel
14 1,553
Leaf removal
madmedic8575
10-24-2014 05:14 PM
11-17-2014 07:34 PM
by acrajchel
6 1,285
sod job
SGlawncare
10-30-2014 09:21 PM
11-17-2014 07:10 PM
by acrajchel
7 872
Customer wants me to...
Mr. Mow
11-09-2014 07:13 AM
11-17-2014 06:48 PM
by acrajchel
10 644
Hello!
Brian3137
11-11-2014 07:15 PM
11-17-2014 06:46 PM
by acrajchel
14 566
small biz in Phoenix,AZ
anthonyramos1
11-08-2014 09:35 PM
11-17-2014 05:59 PM
by acrajchel
2 398
Client won't pay...
WesleySnips
10-30-2014 03:53 PM
11-17-2014 05:37 PM
by acrajchel
22 1,490
Government contracts
avetslawncare
11-15-2014 08:50 AM
11-17-2014 12:59 PM
by Steve
2 346
Need help on deciding a...
Brian3137
11-10-2014 06:32 PM
11-17-2014 12:44 PM
by Steve
12 615
West cost lawn prices
SGlawncare
10-09-2014 10:51 PM
11-16-2014 07:54 AM
by stevef1201
8 1,700
So how do you guys...
Mr. Mow
10-26-2014 08:55 AM
11-15-2014 08:44 AM
by avetslawncare
14 1,827
Truck, Trailer,...
hawthornelawncare
12-23-2011 01:01 AM
11-13-2014 08:35 AM
by jrs.landscaping
81 32,019
The most dangerous part...
Steve
10-06-2014 03:45 PM
11-12-2014 05:05 PM
by stevef1201
14 1,787
A little hang up in snow...
stevef1201
11-08-2014 07:05 AM
11-12-2014 12:51 PM
by Steve
4 524
Bi-weekly winter...
lxarth
11-04-2014 08:37 PM
11-12-2014 10:06 AM
by WesleySnips
9 740
taking first steps...
sizemorelawncare
11-10-2014 08:24 PM
11-11-2014 01:21 PM
by Steve
1 419
Back Pack Blower
Ian Lovejoy
11-09-2014 08:41 AM
11-11-2014 08:12 AM
by Just for Cuts
4 487
Business Cards
crieg122
10-25-2014 01:03 PM
11-11-2014 07:56 AM
by Just for Cuts
12 1,444
How the unregister?
alive101
11-04-2014 07:39 AM
11-10-2014 01:48 PM
by Steve
4 697
Belt adjustment question
googus
11-05-2014 06:43 AM
11-10-2014 01:38 PM
by Steve
5 597
Podcast
Shark1611
11-07-2014 05:42 PM
11-10-2014 11:41 AM
by Steve
1 391
hi, from Minnesota
rjklohn
11-07-2014 02:21 AM
11-07-2014 01:44 PM
by Steve
1 410
New to snow plowing
SS.Lawncare
11-05-2014 04:00 PM
11-07-2014 01:21 PM
by Steve
6 674
New Member
tonyap
11-05-2014 10:35 PM
11-07-2014 01:15 PM
by Steve
1 453
» Popular Tags
2wd 4x4 apartment complex auger bark bid blades bob villa care charge collections commercial decorating demonstration edging employee problems exmark ferris four wheel drive gopherhaul grass gravely growing a lawn care business hardscapes hills hiring how much to charge how to john deere quik trac kawasaki labor cost landscape services lawn lawn care lawn care busines plan lawn care business lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care seo lawn care website lawn care website seo lighting monthly mulch mulch estimate new buisness past due patio install per hour service podcast pto push versus ride redmax scripts shell snow sprayer starting a business starting a lawn care business steve sulky theft toro toro grand stand trailer mate pro tree turfgrass consulting up sell employee
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 01:24 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 01:24 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy