Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??

Equipment Maintenance Question


Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??
Reply
 
Thread Tools Search this Thread
  #1  
Old 06-15-2011, 06:44 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 5
jvblack82 is on a distinguished road
Default Equipment Maintenance Question

My question is about billing and paying for equipment use and maintenance. Of course if you have to rent something for a job you bill for that. If you're using all your own equipment is it normal to charge an equipment fee to cover maintenance and purchase of new equipment or should that just be built into the job labor fees? I don't want to add it and then loose bids because we have a line item for equipment and the next guy just built it into something else.

If it is a normal thing what should you charge? Is there a percentage that you would do?

Thanks,
Joe
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 06-15-2011, 07:38 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Put it in your overhead. You wouldnt invoice that you rented the equipment, would you?
Reply With Quote
  #3  
Old 06-15-2011, 07:43 PM
Cashin H&P Cashin H&P is offline
new member
 
Join Date: May 2011
Location: Bedford NH
Posts: 409
Rep Power: 0
Cashin H&P is on a distinguished road
Default

I usually add a 15-30$ charge for equipment charge depending on what I am doing. I put it in my quote. If they ask why there is a charge for that I simply tell them that It pays for the gas and any maintenance that I have to preform. I am sure I could make it more but the 15-30 usually does cover every thing.
Reply With Quote
  #4  
Old 06-16-2011, 01:08 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 5
jvblack82 is on a distinguished road
Default

Cashin I like the flat rate, I can dig that. I guess I would ask though do you put that on all jobs. For example, does that go on your regular maintenance jobs or is that just on clean ups or bigger jobs?

In my head the idea I'm coming up with is tiered equipment fees.

<$200 no fee, don't want to charge the old lady we're billing $30 per service a $15 fee for equipment.

$200-$500 - $15
$500-$1000 - $30
and then keep adding $15 for each additional $500. Bigger job uses more equipment and generates more maintenance or likelihood of needing to replace.

Does that sound reasonable. I'm just pulling this out of thin air based on your $15-30 idea.
Reply With Quote
  #5  
Old 06-16-2011, 02:36 PM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 37,506
Rep Power: 10
Steve has disabled reputation
Default

I think the ideal way to go about this is to take the piece of equipment's price and add all maintenance costs for that total period of time to it.
Then take that number and divide it by the number of hours it will be useful for.

You then get a figure that needs to be covered every time that piece of equipment is being used.

Figuring out these costs may seem overwhelming at first, but you need to know where your money is being spent or all your estimates will simply be guesses.

I wouldn't include an extra line item for this in your invoice.

Your invoice should simply be a break down of services or materials provided. The cost for the service should include all your costs plus your profit.

Does this help?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #6  
Old 06-16-2011, 08:03 PM
mcscapes mcscapes is offline
Junior Member
 
Join Date: Oct 2010
Posts: 14
Rep Power: 5
mcscapes is on a distinguished road
Default

Steve is spot on,I depreciate my equipment on a two year schedule cost of machine/52 wks multiplied by 2= don't forget your truck trailer and hand tools
Reply With Quote
  #7  
Old 06-16-2011, 09:23 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 5
Fisher is on a distinguished road
Default

Steve's method is pretty much the way I figure my cost in. I pretty much figure out what would be an hourly wage for different pieces of equipment.

If I rent equipment, I will bid/invoice it that way. I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment. I know I'll need this on site for at least three days even if it's only being used very little and I can't bill for hours that equipment isn't being used to cover the cost.
Reply With Quote
  #8  
Old 06-17-2011, 01:01 PM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 37,506
Rep Power: 10
Steve has disabled reputation
Default

Quote:
I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment.
Can you explain this more, what do you mean by your hourly rate and minimum? Also how do you figure when you can and can't charge that?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 06-17-2011, 11:30 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 5
Fisher is on a distinguished road
Default

Larger equipment I simply have hourly rates for from $55-$65 with a three hour minimum. Ever buried a horse? Takes about 15 minutes, takes longer to load and haul machines sometimes than the job itself. I simply can't charge the hourly rate or minimum If I have to rent a $300+ per day machine and only charge for 4 hours that it may have actually been used.
Reply With Quote
  #10  
Old 06-20-2011, 09:24 AM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 37,506
Rep Power: 10
Steve has disabled reputation
Default

That's a very interesting service. I had seen it done before by a larger backhoe but never thought about how much is charged for the service. I would think (3 x $65) = $195 to perform that service is not bad at all!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Equipment Maintenance Percentage Help jcal0914 Starting a lawn care business. 4 07-28-2010 03:20 PM
Equipment Selection Question Spartan Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 16 06-11-2010 06:51 AM
Equipment question MountainViewGreenskeeper Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 10 02-13-2010 12:56 PM
Equipment Maintenance SuperiorPower Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 5 09-19-2009 12:59 PM
Equipment question Steve Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 0 09-16-2007 08:31 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Big mowing job
Bradcook21
Yesterday 03:57 PM
Today 01:16 PM
by Bradcook21
6 84
scag SWZT review!
mattthelawnguy
07-23-2015 02:28 PM
Today 12:31 PM
by Steve
9 345
Say Hello !!!
Steve
03-19-2007 11:18 AM
Today 12:29 PM
by Steve
1,227 401,155
Hello Everybody
budspop
Yesterday 11:42 AM
Today 12:28 PM
by Steve
1 42
Should I buy this Exmark...
googus
07-03-2015 09:22 AM
Today 11:34 AM
by googus
9 562
Hello!
brandycarlton
07-29-2015 12:31 PM
07-29-2015 03:54 PM
by Steve
1 123
Assessing the Market
NJDB60
07-27-2015 03:25 PM
07-28-2015 09:24 PM
by Steve
2 229
Whats wrong with this...
GreenWorx
07-28-2015 07:56 PM
07-28-2015 09:09 PM
by Steve
2 209
Funny craigslist post
GreenWorx
07-28-2015 07:17 PM
07-28-2015 09:02 PM
by Steve
2 212
Watch out for this -...
rootytalbot
07-22-2015 02:13 PM
07-28-2015 09:00 PM
by Steve
7 367
NewVenture
NJDB60
07-27-2015 03:38 PM
07-28-2015 08:58 PM
by Steve
1 211
Pricing issue
Mr. Mow
07-07-2015 06:15 AM
07-27-2015 06:40 PM
by GreenWorx
17 749
how to make customers...
Bradcook21
05-27-2015 05:04 PM
07-27-2015 06:08 PM
by GreenWorx
15 2,929
Need your help, Gopher...
Chilehead
07-23-2015 07:02 PM
07-27-2015 11:28 AM
by Steve
11 367
These are the days on...
ExtremeLawncareServices
01-11-2015 10:41 AM
07-27-2015 11:22 AM
by Steve
94 10,419
Dogs
Mr. Mow
06-29-2015 02:37 PM
07-25-2015 07:50 AM
by Chilehead
12 2,396
Just about mid year, how...
GreenWorx
06-24-2015 07:05 PM
07-22-2015 07:31 PM
by Chilehead
14 2,466
Learning as I grow -...
WarriorLandscapingCAN
07-18-2015 07:46 AM
07-21-2015 10:53 AM
by Steve
3 306
Large dirt mound removal
purdue1973
07-09-2015 07:45 PM
07-20-2015 12:55 PM
by Steve
6 427
Hey everyone
Fantasy landscaping
07-09-2015 06:53 AM
07-09-2015 11:47 AM
by Steve
1 323
Quickbooks Online
jscarolina
07-08-2015 07:54 AM
07-08-2015 12:55 PM
by Nate10928
1 344
I dont know what to do...
Bradcook21
06-21-2015 08:49 AM
07-07-2015 09:48 PM
by SGL1
16 2,720
Start LIKING FACEBOOK...
rlclawncare123
02-26-2015 12:06 AM
07-07-2015 02:54 PM
by GreenWorx
13 3,674
Is it too late to do...
markty
06-16-2015 05:28 PM
07-07-2015 01:00 PM
by problem solver
9 2,479
Hi everyone
Mattw
07-06-2015 05:59 PM
07-07-2015 10:18 AM
by Steve
1 346
4th of July parade...
Steve
07-06-2015 10:35 AM
07-06-2015 10:35 AM
by Steve
0 296
Unemployment rates drop,...
Steve
07-02-2015 12:40 PM
07-06-2015 10:30 AM
by Steve
4 468
another newish job for me
holymoly
06-07-2015 08:34 AM
07-03-2015 02:06 PM
by American L&T
9 2,470
Before & After tree...
COREtreeservice
07-01-2015 09:20 PM
07-01-2015 09:20 PM
by COREtreeservice
0 395
» Popular Tags
accounting ad landscaping advertising aerocore applying bark billy goat brushcutter blowout bob villa bush collections contract help curb appeal services deliquentaccounts door hangers edging employee problems equipment dealer equipment rental facebook financials flyers foreman free advertising free lawn care google growing a lawn care business hardscapes hiring husqvarna hydro invoicing jobs landscape landscape services landscaping lawn aeration lawn care lawn mowing marketing marketing secrets mr dave mulch new business ordinance past due per hour charge per hour service plowing profit on employee quickbooks roundup scag secrets to landscaping sell the vision seo shell small engine repair snow plowing solo backpack sprayer sq ft swzt tree tree pics up sell employee walk behind web design website winterization www.greenturion.co.za
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 01:47 PM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 01:47 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy