Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Outdoor Power Equipment Discussion, Repairs, Buy or Sell

Outdoor Power Equipment Discussion, Repairs, Buy or Sell Outdoor power equipment discussions. Questions on commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders, trucks and trailers?

Equipment Maintenance Question


Outdoor Power Equipment Discussion, Repairs, Buy or Sell

Outdoor power equipment discussions. Questions on commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders, trucks and trailers?
Reply
 
Thread Tools Search this Thread
  #1  
Old 06-15-2011, 06:44 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default Equipment Maintenance Question

My question is about billing and paying for equipment use and maintenance. Of course if you have to rent something for a job you bill for that. If you're using all your own equipment is it normal to charge an equipment fee to cover maintenance and purchase of new equipment or should that just be built into the job labor fees? I don't want to add it and then loose bids because we have a line item for equipment and the next guy just built it into something else.

If it is a normal thing what should you charge? Is there a percentage that you would do?

Thanks,
Joe
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 06-15-2011, 07:38 PM
SECTLANDSCAPING SECTLANDSCAPING is offline
new member
 
Join Date: Jul 2009
Location: CT
Posts: 1,912
Rep Power: 0
SECTLANDSCAPING is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Put it in your overhead. You wouldnt invoice that you rented the equipment, would you?
Reply With Quote
  #3  
Old 06-15-2011, 07:43 PM
Cashin H&P Cashin H&P is offline
new member
 
Join Date: May 2011
Location: Bedford NH
Posts: 409
Rep Power: 0
Cashin H&P is on a distinguished road
Default

I usually add a 15-30$ charge for equipment charge depending on what I am doing. I put it in my quote. If they ask why there is a charge for that I simply tell them that It pays for the gas and any maintenance that I have to preform. I am sure I could make it more but the 15-30 usually does cover every thing.
Reply With Quote
  #4  
Old 06-16-2011, 01:08 PM
jvblack82 jvblack82 is offline
Junior Member
 
Join Date: Apr 2011
Posts: 2
Rep Power: 4
jvblack82 is on a distinguished road
Default

Cashin I like the flat rate, I can dig that. I guess I would ask though do you put that on all jobs. For example, does that go on your regular maintenance jobs or is that just on clean ups or bigger jobs?

In my head the idea I'm coming up with is tiered equipment fees.

<$200 no fee, don't want to charge the old lady we're billing $30 per service a $15 fee for equipment.

$200-$500 - $15
$500-$1000 - $30
and then keep adding $15 for each additional $500. Bigger job uses more equipment and generates more maintenance or likelihood of needing to replace.

Does that sound reasonable. I'm just pulling this out of thin air based on your $15-30 idea.
Reply With Quote
  #5  
Old 06-16-2011, 02:36 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,181
Rep Power: 10
Steve has disabled reputation
Default

I think the ideal way to go about this is to take the piece of equipment's price and add all maintenance costs for that total period of time to it.
Then take that number and divide it by the number of hours it will be useful for.

You then get a figure that needs to be covered every time that piece of equipment is being used.

Figuring out these costs may seem overwhelming at first, but you need to know where your money is being spent or all your estimates will simply be guesses.

I wouldn't include an extra line item for this in your invoice.

Your invoice should simply be a break down of services or materials provided. The cost for the service should include all your costs plus your profit.

Does this help?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #6  
Old 06-16-2011, 08:03 PM
mcscapes mcscapes is offline
Junior Member
 
Join Date: Oct 2010
Posts: 14
Rep Power: 4
mcscapes is on a distinguished road
Default

Steve is spot on,I depreciate my equipment on a two year schedule cost of machine/52 wks multiplied by 2= don't forget your truck trailer and hand tools
Reply With Quote
  #7  
Old 06-16-2011, 09:23 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Steve's method is pretty much the way I figure my cost in. I pretty much figure out what would be an hourly wage for different pieces of equipment.

If I rent equipment, I will bid/invoice it that way. I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment. I know I'll need this on site for at least three days even if it's only being used very little and I can't bill for hours that equipment isn't being used to cover the cost.
Reply With Quote
  #8  
Old 06-17-2011, 01:01 PM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,181
Rep Power: 10
Steve has disabled reputation
Default

Quote:
I actually just submitted a bid on Tuesday that itemized a four day rental on a mini excavator + 25%. I added the 25% for rental mark up since I wouldn't be able to charge the hourly rate and minimum as I have on my other bigger equipment.
Can you explain this more, what do you mean by your hourly rate and minimum? Also how do you figure when you can and can't charge that?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
  #9  
Old 06-17-2011, 11:30 PM
Fisher Fisher is offline
Senior Member
 
Join Date: Feb 2011
Location: White Bluff, TN
Posts: 156
Rep Power: 4
Fisher is on a distinguished road
Default

Larger equipment I simply have hourly rates for from $55-$65 with a three hour minimum. Ever buried a horse? Takes about 15 minutes, takes longer to load and haul machines sometimes than the job itself. I simply can't charge the hourly rate or minimum If I have to rent a $300+ per day machine and only charge for 4 hours that it may have actually been used.
Reply With Quote
  #10  
Old 06-20-2011, 09:24 AM
Steve's Avatar
Steve Steve is offline
Administrator
 
Join Date: May 2003
Posts: 36,181
Rep Power: 10
Steve has disabled reputation
Default

That's a very interesting service. I had seen it done before by a larger backhoe but never thought about how much is charged for the service. I would think (3 x $65) = $195 to perform that service is not bad at all!
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Equipment Maintenance Percentage Help jcal0914 Starting a lawn care business. 4 07-28-2010 03:20 PM
Equipment Selection Question Spartan Outdoor Power Equipment Discussion, Repairs, Buy or Sell 16 06-11-2010 06:51 AM
Equipment question MountainViewGreenskeeper Outdoor Power Equipment Discussion, Repairs, Buy or Sell 10 02-13-2010 12:56 PM
Equipment Maintenance SuperiorPower Outdoor Power Equipment Discussion, Repairs, Buy or Sell 5 09-19-2009 12:59 PM
Equipment question Steve Outdoor Power Equipment Discussion, Repairs, Buy or Sell 0 09-16-2007 08:31 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Watch Transformers Age...
amandeep8921
Today 08:43 AM
Today 08:43 AM
by amandeep8921
0 7
Left handed edging with...
SGL1
Yesterday 08:59 PM
Today 08:20 AM
by SGL1
2 48
Need help determining...
Jbss861
07-20-2014 02:33 PM
Today 06:54 AM
by kslawn
12 260
My First Apartment...
SSLCtn
05-26-2014 10:17 PM
Today 06:46 AM
by kslawn
15 835
Crop Rotation Techniques...
eastsidelandcare
07-17-2014 03:47 PM
Today 06:38 AM
by kslawn
3 145
Selling lawns like...
eastsidelandcare
07-17-2014 03:51 PM
Today 06:28 AM
by kslawn
3 185
Got my first lawn job...
SGL1
06-11-2014 09:19 PM
Yesterday 08:47 PM
by SGL1
27 1,128
Customer letters
kslawn
Yesterday 06:17 AM
Yesterday 06:17 PM
by kslawn
2 72
Scag new "Eliminator"......
ExtremeLawncareServices
07-20-2014 10:45 AM
Yesterday 05:37 PM
by Just for Cuts
9 218
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
Yesterday 03:55 PM
by stevef1201
75 4,289
Should I ?
googus
07-22-2014 04:06 PM
Yesterday 03:48 PM
by googus
3 118
need professional advice...
Fiddlers_green
07-20-2014 07:21 PM
Yesterday 12:42 PM
by Steve
3 148
new to me box truck
jrayb39667
03-06-2014 10:20 PM
Yesterday 12:40 PM
by Steve
15 1,322
Lawn Service back in...
LawnCareMan280
07-18-2014 09:00 PM
Yesterday 11:48 AM
by Steve
4 182
Overspray?
stevef1201
07-21-2014 04:20 PM
Yesterday 11:39 AM
by Steve
3 91
Hello Everyone! Newbie...
SLKlawn
07-17-2014 06:22 PM
07-22-2014 01:53 PM
by Steve
6 215
Proper height for lawn
rob lederhilger
05-26-2014 08:01 AM
07-21-2014 02:53 PM
by LawnDoctor
9 614
Blade sharpener
Just for Cuts
07-04-2014 12:31 PM
07-21-2014 01:48 PM
by Steve
9 453
What's my business worth?
Chaz
07-16-2014 01:35 PM
07-21-2014 01:45 PM
by Steve
4 230
Single tree, mow customer
WesleySnips
06-27-2014 10:12 AM
07-21-2014 01:04 PM
by Steve
12 504
1.5 Acre Jungle
WesleySnips
07-15-2014 05:57 PM
07-20-2014 11:31 AM
by ExtremeLawncareServices
21 530
Gopher schedule software
Ray
07-18-2014 04:13 PM
07-18-2014 04:13 PM
by Ray
0 120
2006 Chevy fuel pump...
KevinsLawns
07-17-2014 08:39 PM
07-18-2014 11:51 AM
by Steve
1 120
Halfway point of year!
Steve
07-01-2014 12:08 PM
07-18-2014 11:38 AM
by Steve
14 665
I got told to leave and...
gwilson98
06-16-2014 02:07 PM
07-17-2014 11:43 AM
by Steve
16 983
Hey guys this is the...
prmenter@gmail.com
07-07-2014 08:23 PM
07-16-2014 08:10 PM
by ExtremeLawncareServices
28 716
Mowing the hills
prmenter@gmail.com
07-08-2014 12:22 PM
07-16-2014 05:00 PM
by Just for Cuts
18 652
Say Hello !!!
Steve
03-19-2007 11:18 AM
07-15-2014 05:38 PM
by icon2000
1,184 318,636
need some help geting...
dalvan0
07-13-2014 09:28 PM
07-15-2014 11:56 AM
by Steve
5 224
new trailer help
mattthelawnguy
07-11-2014 08:21 PM
07-15-2014 11:42 AM
by Steve
9 326
Classified Ad Template...
bcfb
06-05-2013 02:40 AM
07-15-2014 11:16 AM
by Steve
15 3,662
Husqvarna pz 60
CDLAWNCARE
07-06-2014 06:50 PM
07-15-2014 08:53 AM
by kslawn
10 400
Lowballers
Chaz
07-11-2014 03:55 PM
07-14-2014 12:27 PM
by Steve
5 331
My new side job
Sprinkler Buddy
05-10-2014 05:23 AM
07-14-2014 12:15 PM
by Steve
10 791
Illegal spraying
GoGreenerKS
07-04-2014 09:11 AM
07-13-2014 10:36 PM
by GoGreenerKS
10 512
New Mower and Trailer
Chaz
06-25-2014 12:04 PM
07-13-2014 06:25 PM
by SGL1
7 522
What Fertilizer to Use?
acrajchel
04-07-2014 01:56 PM
07-12-2014 07:36 PM
by SGL1
21 1,838
Fuel and fuel additives
SGL1
07-06-2014 10:23 AM
07-11-2014 07:53 PM
by SGL1
15 512
Questions for a patchy...
jumcgee
07-09-2014 08:42 AM
07-11-2014 12:34 PM
by Steve
1 182
toro proline blades wont...
boog
06-25-2014 06:26 PM
07-11-2014 05:28 AM
by kslawn
18 614
Contents of Marketing to...
prmenter@gmail.com
07-09-2014 05:25 PM
07-10-2014 03:23 PM
by Steve
3 272
Shindaiwa
CLB454
05-13-2014 09:04 PM
07-10-2014 03:04 PM
by Steve
14 749
Starting New in FL
mmcuttrim
08-06-2010 09:22 AM
07-10-2014 02:44 PM
by Steve
48 11,213
Bid help 45 on acre...
Priggan
06-26-2014 12:56 PM
07-09-2014 08:38 AM
by kslawn
7 494
need help bidding fence...
veteranslawncaresystems
07-03-2014 10:33 AM
07-08-2014 12:00 PM
by Steve
5 353
Trimmer or Knife?
gwilson98
07-04-2014 09:56 PM
07-07-2014 02:41 PM
by Steve
6 318
Started a New Solar Lawn...
Solar Lawn Care
06-08-2013 01:40 AM
07-07-2014 01:55 PM
by Steve
37 7,384
New Canadian Member
coppervalley
07-04-2014 02:15 PM
07-07-2014 01:12 PM
by Steve
1 219
Happy Independance...
stevef1201
07-04-2014 07:05 AM
07-07-2014 01:01 PM
by Steve
2 218
Echo PE 266 edger
stevef1201
07-01-2014 01:28 PM
07-07-2014 12:47 PM
by Steve
4 298
» Popular Tags
2wd 34'' ads blades charge christmas christmas light hanging credit card customers ditches employee problems exmark fall ferris financing franchise georgia gopherhaul grass gravely growing a lawn care business health holiday how much to charge installation invoice kansas city late lawn lawn care business podcast lawn care business seo lawn care business show lawn care business website lawn care business website seo lawn care seo lawn care website lawn care website seo lesco lighting brass outdoor lights marketing mechanic monthly mowing mulch price new and restored landscapes new buisness new business podcast promotion riding mower running a business savannah scag seo social media starting a business steep lawns stihl sulky theft of services top dresser toro tree care trimmer rack truck new used landscape upsell walk behind walker winter services won't return
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 08:58 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 08:58 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy