Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Lawn Care, Landscaping, and Property Management Forums > Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??

Equipment Maintenence Records

Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs.

Questions on your truck, trailer, commercial lawn mowers, lawn mower, mower parts, lawn tractors, engines, edgers, trimmers, pole saws, aerators, hydro seeders, snow plows, chain saws, stump grinders??
Thread Tools Search this Thread
Old 12-31-2010, 08:04 PM
michics michics is offline
Junior Member
Join Date: Jul 2010
Posts: 3
Rep Power: 6
michics is on a distinguished road
Default Equipment Maintenence Records

What is everyone using to keep decent maintenance records ? Is there a simple software program ? Are you using a spreadsheet ?

Please share your ideas.
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator

Old 12-31-2010, 08:46 PM
MAKLawnCutter MAKLawnCutter is offline
Senior Member
Join Date: Apr 2010
Location: Central FL
Age: 31
Posts: 249
Rep Power: 6
MAKLawnCutter is on a distinguished road
Default I keep it "old school"

Lawn care business tipsLawn Care Business Book
I actually write it on a sheet i made on MS Word. I update it on the computer every time i send in taxes... I havent missed a repair since i started.

Things i keep track of in ORDER of most important and things i have to repair most often!

Truck - 1987 Ford F150 I6 300 4.9L
Oil - Amsoil 5500 miles
Belts - Once Yearly around winter so they dont squeal (didnt help this winter, still loud, needs pulleys)
Tires - As Needed, limit of three repairs per tire, otherwise i just have new/used ones put on

Trailer - 2005 Pace American "Journey" Enclosed
Tires - I slacked and finally popped a tire via a curb, cost me 30$ on a used tire
Bearings - need to be repacked... been a while... havent done it in two years

MTD Pro 21" Push Mower
Oil - Once every year, not used often!
Drive Belt - As Needed

Wright Stander 36" 26988
Tires - Running Golf Cart 18.5 5 ply, no flats yet *crosses fingers*
oil - Every 3 months (1.9qt. Amsoil 30wt.)
Hydro Fluid - 489.5 Hours and still kickin! Needs to be changed lol
Belts - Once a year

Wright Stander 52" in its 12hours of holiness!
Tires - Original - One plug, will change as needed
Oil - 2.3qt Amsoil 30wt. Synthetic installed at purchase
Hydro Fluid - It is my "BIG PROPERTY" mower and will be used ALOT this season so, will change every 200 hours!
Belts - Once a year (beginning of spring)
Blades - Every 5hours, i carry a couple extra sets already to go.

Stihl 420 Magnum Backpack (2)
I clean the mufflers when they start getting hard to start, use them a LOT so i dont have to do much to them. Two pull start.

Stihl FC 85 Trimmer and Edger "Professional"
Edge - Brand new carb at the end of the season, new blade once a week, and is flipped mid week usually
Trimmer - Nodda in 2 years of operation. Has a oil port on the gear box

Shindiawa Multi-Kit -
My Most reliable piece of equipment on the trailer! One plug in two years, thats all!

I usually handle things as they come. I dont haul a big pile of parts in the truck or trailer. Most places will put on new belts if i pull in mid afternoon and slip them an extra 20$ bill to speed things up lol. I do most of my own tune ups and vehicle repairs. I am mechanically good to go so, i save money doing it alone.

I keep it all written down and input it as it comes in.

I also input how much i spent on the repair it self so i can print it all out and give it to my accountant.

Reply With Quote
Old 01-05-2011, 04:30 PM
Steve's Avatar
Steve Steve is offline
Join Date: May 2003
Posts: 37,643
Rep Power: 10
Steve has disabled reputation

Gopher Lawn Care Software helps you keep track of that and you can download a free trial version of it.
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Old 01-28-2011, 04:12 PM
lnbn1975's Avatar
lnbn1975 lnbn1975 is offline
Join Date: Dec 2009
Posts: 34
Rep Power: 6
lnbn1975 is on a distinguished road

I put together a couple of sheets for this very thing. I have attached them in a post I made previously. One is for each piece of equipment you have. You make up a sheet for each item. The second is a record of individual specs on the equipment. Self explanatory. I also have them in an excel format if you want to keep them on your computer, but I like the paper, for putting them in the shop in a binder.

Maintenance Forms
Reply With Quote


Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Spring Equipment Check-Up Guide For Outdoor Power Equipment from Gold Eagle Co. Gold Eagle Co. Truck, Trailer, and Outdoor Power Equipment Discussion, Repairs. 1 03-17-2009 07:01 PM
Lawn Maintenence Association musician/lawnman General Business Discussions 14 05-27-2008 01:04 AM
deleting old records -balances Gopher Software Support Archived Question & Answers - Read Only 1 10-28-2004 02:59 PM
Old records dogduty Gopher Software Support Archived Question & Answers - Read Only 3 04-23-2004 09:51 AM
employee records hydrogreen Gopher Software Support Archived Question & Answers - Read Only 14 01-06-2004 08:11 PM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Throwing in the towel
Today 07:28 PM
Today 10:39 PM
by biglee
5 52
What have been your best...
09-29-2015 01:24 PM
Today 10:37 PM
by biglee
15 366
17 tree stumps
09-11-2015 05:31 PM
Today 09:56 PM
by SGL1
10 465
Pressure Washing Like a...
08-01-2014 11:47 PM
Today 09:26 PM
by SGL1
15 3,313
These are the days on...
01-11-2015 10:41 AM
Today 07:00 PM
by ExtremeLawncareServices
97 14,915
What am I looking at...
09-14-2015 03:51 PM
Today 01:30 PM
by mowandblow1980
29 902
The Pro's are back on...
Yesterday 08:34 PM
Today 12:08 PM
by Steve
2 62
dash camera's
Yesterday 08:34 PM
Today 12:05 PM
by Steve
1 40
honest opinion please
02-17-2015 01:30 AM
Today 12:04 PM
by Steve
18 2,466
starting organic...
10-04-2015 12:22 PM
10-06-2015 05:05 PM
by Steve
1 73
Hi from Soggy Virginia!!
10-05-2015 12:47 PM
10-06-2015 05:01 PM
by Steve
1 61
organic fertilizing and...
10-05-2015 07:24 AM
10-06-2015 04:59 PM
by Steve
1 63
Stump grinding
09-18-2015 06:49 PM
10-06-2015 04:58 PM
by Steve
10 460
Leaf cleanup flyers?
08-04-2009 10:15 PM
10-06-2015 07:52 AM
by biglee
23 6,095
Credit Cards - What's in...
06-16-2015 03:04 PM
10-06-2015 06:55 AM
by Just for Cuts
8 2,469
Hello Everyone!!
L&L Lawn Care
09-22-2015 07:33 PM
10-03-2015 12:10 AM
by lxarth
7 287
Hello from Houston Texas
10-01-2015 10:21 AM
10-01-2015 09:29 PM
by Steve
2 95
Fall aeration /...
09-08-2015 09:37 AM
10-01-2015 05:34 PM
by lxarth
2 379
Hi from Illinois
01-02-2015 08:46 PM
09-30-2015 09:57 AM
by lxarth
6 1,258
How often to report...
09-29-2015 01:19 PM
09-29-2015 11:01 PM
by Steve
1 104
Hello From Michigans U.P.
09-28-2015 03:48 AM
09-29-2015 10:58 PM
by Steve
3 148
Sample commercial bid
09-02-2015 06:02 PM
09-29-2015 01:19 PM
by lxarth
2 2,655
Your 2015 summer review.
09-01-2015 11:01 AM
09-28-2015 06:19 PM
by Steve
24 3,236
The New Guy
09-27-2015 01:39 PM
09-28-2015 06:16 PM
by Steve
1 121
How would you approach a...
09-27-2015 05:15 PM
09-28-2015 06:15 PM
by Steve
1 145
Hello from Wisconsin
09-22-2015 04:15 PM
09-27-2015 08:44 PM
by SGL1
2 184
Needing a website built
06-17-2015 09:02 AM
09-27-2015 06:22 PM
by CLB454
13 5,267
Say Hello !!!
03-19-2007 11:18 AM
09-26-2015 05:38 PM
by mowandblow1980
1,234 414,420
Hello Everyone!
09-24-2015 08:04 PM
09-25-2015 11:10 PM
by Steve
1 168
Drones,what's your...
09-08-2015 11:04 AM
09-24-2015 11:07 PM
by ExtremeLawncareServices
9 508
Mid Michigan
09-22-2015 06:34 PM
09-24-2015 07:52 PM
by RonSonlawncare
5 216
Hello everyone!
09-22-2015 11:13 AM
09-24-2015 06:55 PM
by jrs.landscaping
10 373
SCAG Tiger Cat Deck Lift...
09-13-2015 11:40 AM
09-18-2015 09:03 PM
by rower30
10 454
What would you charge?
09-11-2015 06:34 AM
09-16-2015 02:20 PM
by ZZK
6 560
Gutter cleaning
05-31-2015 03:16 PM
09-16-2015 01:33 PM
by Steve
7 938
carburetor adjusting tool
09-09-2015 05:35 PM
09-14-2015 09:34 PM
by SGL1
13 560
When to use a retaining...
09-13-2015 11:56 AM
09-14-2015 11:26 AM
by Steve
1 280
Hi everyone from...
09-12-2015 11:32 AM
09-14-2015 11:15 AM
by Steve
2 307
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 11:25 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 11:25 PM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy