Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum > Business > Lawn Care Employees Discussions

Lawn Care Employees Discussions Discussions on lawn care employee related issues.

Employee Time


Lawn Care Employees Discussions

Discussions on lawn care employee related issues.
Reply
 
Thread Tools Search this Thread
  #1  
Old 05-17-2009, 06:03 AM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 9
picframer will become famous soon enough
Default Employee Time

My son basically looks after hiring employees for us, mainly University students until high school is out then I will have three more coming on board.

We were having a conversation last evening and I don't agree with something and was wondering what you guys think.

The question or topic is:

We have to pick up a few employees and take them back home, this sometimes means an employee will have to leave a job site to drive another employee home because they have a summer class or some coach various sports.

Son thinks we should pay the employees from the time we pick them up to the time we take them back home. I was looking at these costs yesterday and it's pretty high, fuel and down time and some of our trucks are only getting 12 mpg, a lot of our work could be 45 min to an hour away from where they live.

I pay my employees between $12.00 to $20.00 an hour, last week alone the transportation costs and what I call down time costs or pay given while work is not being done is pushing $900.00m that is $3,600 a month. I also supply shirts, hats, jackets, gloves, employee is told what shade of pants to buy and where to buy them. I also supply all rain gear and three employees have company vehicles, I don't mind them stopping on the way to or from a job site with a company vehicle for personal use but vehicles are not to be used without permission for example to go out for an evening. They get a bonus from time to time, keeps moral high. I keep an eye on all this using GPS, not to watchdog the employees but I want to know where all my equipment and vehicles are.

My thought is an employee should be paid from the time they arrive at the job site until the end of the work day at a site, I would pay travel time between job sites.

So is my thinking reasonable and how to I change this without causing problems? This is an oversight on my part, I was simply doing a profitability review and picked up on this and was a bit shocked at the cost.

Andy
Reply With Quote

Stop guess-timating. Learn how to estimate and make money! $$$
Mow Time Estimator Lawn Care Price Estimator Mulch and Topsoil Calculator Snow Plow Estimate Calculator


  #2  
Old 05-17-2009, 07:37 AM
wdcutter wdcutter is offline
Member
 
Join Date: Jun 2008
Location: Maine
Posts: 81
Rep Power: 6
wdcutter is on a distinguished road
Default

Lawn care business tipsLawn Care Business Book
Andy,

When I worked in the woods they gave me a company truck to use, which I thought was a great thing. They did the same things as you mentioned ( t-shirts, bonuses, etc.)
For a time we got paid from the time we got to the shop until we got back, the boss just laid it out there that this was going to stop, yeah some were upset about it but we knew if it was our business that we would've done the same thing.
After that the clock started when we got to the job site and when we left there. I did get to keep my card running as I had to go back to the shop to fill oil buckets and refuel the diesel tanks for the next day before going home. Other than that we got paid for being on site.
These days I do the same with my helper, the clock starts when we get to the first site and stops when we leave the last site.
__________________
Brian
Durgin's Lawn & Landscape

www.durginslawnandlandscape.com
Reply With Quote
  #3  
Old 05-17-2009, 07:45 AM
swstout's Avatar
swstout swstout is offline
Steve
 
Join Date: Jan 2009
Location: Canastota, NY
Age: 65
Posts: 1,082
Rep Power: 7
swstout is on a distinguished road
Default Costs to your company

Quote:
Originally Posted by picframer View Post
My son basically looks after hiring employees for us, mainly University students until high school is out then I will have three more coming on board.

We were having a conversation last evening and I don't agree with something and was wondering what you guys think.

The question or topic is:

We have to pick up a few employees and take them back home, this sometimes means an employee will have to leave a job site to drive another employee home because they have a summer class or some coach various sports.

Son thinks we should pay the employees from the time we pick them up to the time we take them back home. I was looking at these costs yesterday and it's pretty high, fuel and down time and some of our trucks are only getting 12 mpg, a lot of our work could be 45 min to an hour away from where they live.

I pay my employees between $12.00 to $20.00 an hour, last week alone the transportation costs and what I call down time costs or pay given while work is not being done is pushing $900.00m that is $3,600 a month. I also supply shirts, hats, jackets, gloves, employee is told what shade of pants to buy and where to buy them. I also supply all rain gear and three employees have company vehicles, I don't mind them stopping on the way to or from a job site with a company vehicle for personal use but vehicles are not to be used without permission for example to go out for an evening. They get a bonus from time to time, keeps moral high. I keep an eye on all this using GPS, not to watchdog the employees but I want to know where all my equipment and vehicles are.

My thought is an employee should be paid from the time they arrive at the job site until the end of the work day at a site, I would pay travel time between job sites.

So is my thinking reasonable and how to I change this without causing problems? This is an oversight on my part, I was simply doing a profitability review and picked up on this and was a bit shocked at the cost.

Andy
Andy,

I think you are underestimating your costs. I donít know how it is in Canada, but here we have to match their retirement (Social Security) 7.65%, SSI (Supplemental Security Income) 3.65%, Workmanís Compensation $0.50, Disability Insurance, and Unemployment insurance.
Your employee who picks up and delivers that employee has double the time of the employee they are transporting. Furthermore, our new administration wants to require all employers to furnish health insurance for all employees. This alone could add up to another $200.00 + per employee per month.

If they worked for say ABC Vending, they would have to get to work on their own and be paid from the time they started their route until they returned from their route. There would be no down time for equipment and 2 employees, no extra fuel costs, and no need to cover the additional expense by increasing the costs to the consumer.

How do you change this policy without causing problems? I think it is a lose-lose situation. Here there is such an entitlement culture that if you do it once, they feel it is their right and your duty to continue the practice.

Honesty and a direct explanation to the "entitled" of your concerns is probably your best out.

Steve
__________________


Reply With Quote
  #4  
Old 05-17-2009, 08:27 AM
Steve W's Avatar
Steve W Steve W is offline
Senior Member
 
Join Date: Mar 2009
Location: SOWEGA
Age: 47
Posts: 103
Rep Power: 6
Steve W is on a distinguished road
Default

Quote:
My thought is an employee should be paid from the time they arrive at the job site until the end of the work day at a site, I would pay travel time between job sites.

So is my thinking reasonable and how to I change this without causing problems? This is an oversight on my part, I was simply doing a profitability review and picked up on this and was a bit shocked at the cost.
I agree with your thoughts, We dont get paid any extra for having to drive to the location (most of the time) so why should they get paid that way? And as far as telling them the news, Just tell them that is why you own the Company and remind each of the benifits they do have already.
Heck! $20.00per hr.,shirts,gloves,earplugs,safty glasses,hats,truck,
I will sell out and come work for you. LOL!
__________________
<a href="http://www.gopherforum.com/index.php?pageid=GopherHaul-Lawn-Care-Business-School&graduate=661b304af1800fad86a3828c8bcbb737">
<img src="http://www.gopherforum.com/uploaded-files/images/school-logo-banner.gif" border="0">
</a>
Reply With Quote
  #5  
Old 05-17-2009, 08:29 AM
tomustang
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by picframer View Post

We have to pick up a few employees and take them back home, this sometimes means an employee will have to leave a job site to drive another employee home because they have a summer class or some coach various sports.

Son thinks we should pay the employees from the time we pick them up to the time we take them back home. I was looking at these costs yesterday and it's pretty high, fuel and down time and some of our trucks are only getting 12 mpg, a lot of our work could be 45 min to an hour away from where they live.
I'll be very blunt here.

Your son wants to give money away... You should tell him if he wants you to pay, take the cost out of his pocket.

Transportation to and from work is a service, you should be charging them.
Reply With Quote
  #6  
Old 05-17-2009, 03:12 PM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 9
picframer will become famous soon enough
Default

Quote:
Originally Posted by tomustang View Post
I'll be very blunt here.

Your son wants to give money away... You should tell him if he wants you to pay, take the cost out of his pocket.

Transportation to and from work is a service, you should be charging them.
That thought did cross my mind, haven't said much yet but these are University friends. I Was doing a profitability analysis by employee last night, just old management nature so I wrote a small program that drew information from Simply Accounting and I noticed a big difference per hour in the guys that did mulching, compared to the guys running machinery so I did a little more investigating and discovered the guys doing mulching, yard clean ups and a few other things were being transported whereas the other guys were not so I started asking questions.

Business is business and although it may rub a few people the wrong way, things are going to change tomorrow, I will write a letter later today and email it to everyone.

Thanks for your input, I just wanted to ensure I wasn't out of line.

Andy
Reply With Quote
  #7  
Old 05-17-2009, 07:54 PM
tomustang
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by picframer View Post
Thanks for your input, I just wanted to ensure I wasn't out of line.

Andy
Not at all out of line, this is from a blue collar mechanic, and well I never worked anywhere where general laborers or anyone else on the totem pole got any privilege for free rides. It was either drive to work or not work. Best choice is public transportation or car pooling.

Quote:
these are University friends
If they are friends of your son, your son should be doing the pick up/drop off before work.
Reply With Quote
  #8  
Old 05-17-2009, 10:44 PM
SuperiorPower
Guest
 
Posts: n/a
Default

Quote:
Originally Posted by tomustang View Post
Not at all out of line, this is from a blue collar mechanic, and well I never worked anywhere where general laborers or anyone else on the totem pole got any privilege for free rides. It was either drive to work or not work. Best choice is public transportation or car pooling.


If they are friends of your son, your son should be doing the pick up/drop off before work.
I completely agree. And Andy, no, I think you are right on track. This is something that you need to stop doign for them. Otherwise, where will it stop??? I think everyone else has already said everything else I was thinking!!!

Good luck and Hopefully they will understand....
Reply With Quote
  #9  
Old 05-18-2009, 05:25 AM
picframer's Avatar
picframer picframer is offline
Andy
 
Join Date: Jan 2009
Location: Halifax, Nova Scotia
Posts: 2,885
Rep Power: 9
picframer will become famous soon enough
Default

Quote:
Originally Posted by SuperiorPower View Post
I completely agree. And Andy, no, I think you are right on track. This is something that you need to stop doign for them. Otherwise, where will it stop??? I think everyone else has already said everything else I was thinking!!!

Good luck and Hopefully they will understand....
And they did, as I mentioned in another thread a few days back, we have a short and sweet staff conflab every morning, generally around 6:30 before they head out, I simply laid it out in dollars and cents. Basically offering a choice, a cut in hourly wages so that some employees could be transported or we drop paying during transport in the mornings and nights, during the day between jobs is fine. Not one person complained, they understood, we are a team and the goal is for everyone to make money, I have been setting aside a percentage of profits, On December 1st you will get a cheque, it will be based on your percentage of input to the company over the past year (hours worked), If you quit or were fired, your share is divided between those who stayed, even if they went back to school, they are still in the plan.

Here is what I mean, on December 1st there is $10,000 in the account represented by 5,000 people hours over the summer in profit set aside. Employee 1 worked a total of 300 hours this summer, he/she would get 6% of the $10,000 or $600.00 and so on, I have used this in the past at companies, employees tend to forget about it, give them a cheque at Christmas for seven or eight hundred bucks and watch them light up.

Andy
Reply With Quote
  #10  
Old 05-18-2009, 07:19 AM
Steve's Avatar
Steve Steve is online now
Administrator
 
Join Date: May 2003
Posts: 35,764
Rep Power: 10
Steve has disabled reputation
Default

Quote:
Here is what I mean, on December 1st there is $10,000 in the account represented by 5,000 people hours over the summer in profit set aside. Employee 1 worked a total of 300 hours this summer, he/she would get 6% of the $10,000 or $600.00 and so on, I have used this in the past at companies, employees tend to forget about it, give them a cheque at Christmas for seven or eight hundred bucks and watch them light up.
That is fascinating! Do you keep them informed throughout the year how much total time they have invested and how much that comes out in $ value?

Also how do you suggest coming up with a bonus total amount? In this case being the $10,000? Should a lawn care business look to put away a certain % range of profits or pick a figure or what works best? If it is a % of profits, then the value would change through the year. Should the business owner keep the employees aware of what the updated value is?
__________________
- Subscribe to my Lawn Care Marketing Blog Feed and get daily tips sent to you. Free!
Download your Free trial of Gopher Lawn Care Software.
Reply With Quote
Reply

Bookmarks

Thread Tools Search this Thread
Search this Thread:

Advanced Search

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Full time job to full time lawn care. Making the jump. Steve General Business Discussions 6 01-18-2012 09:11 AM
Employee tiedeman Lawn Care Employees Discussions 3 02-21-2007 09:09 PM
Employee time sheets Gopher Software Support Archived Question & Answers - Read Only 3 03-18-2005 04:54 PM
Employee Tab Gopher Software Support Archived Question & Answers - Read Only 7 12-01-2004 01:47 PM
Employee F.A.Q's Steve Gopher Software Support Archived Question & Answers - Read Only 0 08-03-2004 07:47 AM

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
Pushy customers
christopherhicks82
Yesterday 08:22 PM
Yesterday 09:19 PM
by christopherhicks82
2 52
Looking for advice on a...
Tekeda1
04-13-2014 09:53 AM
Yesterday 07:55 PM
by Just for Cuts
23 545
Pond...
xandrew245x
Yesterday 03:29 PM
Yesterday 06:45 PM
by xandrew245x
2 54
2.5 acre mowing
xandrew245x
04-18-2014 06:55 AM
Yesterday 05:23 PM
by Just for Cuts
13 285
About D@## Time!
TamMik
04-02-2014 08:10 AM
Yesterday 05:14 PM
by BelleCityLawn1
19 839
Back for this year
xandrew245x
02-21-2014 04:30 PM
Yesterday 03:36 PM
by xandrew245x
19 988
The $20 Mow Job
Dan Tanner
04-21-2014 07:24 PM
Yesterday 03:17 PM
by Dan Tanner
4 149
In a bit situation need...
googus
Yesterday 08:01 AM
Yesterday 01:50 PM
by stevef1201
5 104
What Was Your Setup When...
superrman77
02-11-2014 10:53 AM
Yesterday 12:29 AM
by Tony317
22 1,685
Sulky and Turf Tracer
acrajchel
04-07-2014 01:44 PM
Yesterday 12:07 AM
by Tony317
9 427
danny 2
danny2
04-19-2014 10:19 PM
04-21-2014 12:25 PM
by Steve
3 132
this mower is driving me...
boog
04-17-2014 12:07 PM
04-21-2014 12:10 PM
by kslawn
13 319
What Fertilizer to Use?
acrajchel
04-07-2014 01:56 PM
04-21-2014 12:02 PM
by kslawn
20 561
I Got Taken...,
Dan Tanner
04-19-2014 06:26 AM
04-21-2014 11:49 AM
by Steve
4 216
new to this forum!
mower13126
04-18-2014 07:37 PM
04-21-2014 11:39 AM
by Steve
4 142
REO calling
Dan Tanner
04-16-2014 05:03 PM
04-21-2014 11:33 AM
by Steve
12 333
Any greenhouse operators...
GoGreenerKS
04-15-2014 11:21 AM
04-21-2014 11:27 AM
by Steve
5 185
quickbooks users
CDLAWNCARE
04-20-2014 09:03 AM
04-20-2014 09:58 PM
by MBLC
3 140
employee pay
4 seasons maintenance
04-10-2011 09:34 PM
04-20-2014 04:40 PM
by Dan Tanner
20 6,865
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
04-20-2014 11:13 AM
by ExtremeLawncareServices
32 1,190
Lawn Renovation
stevef1201
04-11-2014 12:00 PM
04-20-2014 11:11 AM
by kslawn
10 344
Customers droping like...
goodtimez
04-18-2014 09:53 AM
04-19-2014 08:09 AM
by CDLAWNCARE
7 219
Best Bulk Mulch delivery...
Steven Virgadamo
04-18-2014 09:52 AM
04-18-2014 05:34 PM
by Steve
2 98
Steve Virgadamo,...
Steven Virgadamo
04-18-2014 09:49 AM
04-18-2014 05:08 PM
by Steve
2 81
Instagram
Gerardo_Landscape
04-16-2014 11:28 AM
04-18-2014 04:51 PM
by Steve
3 162
Help with weed liability!
Prolawnofchatt
04-15-2014 09:10 AM
04-18-2014 04:47 PM
by Steve
5 233
Nationwide lawn care...
Billy Goat
04-15-2014 05:21 PM
04-18-2014 04:39 PM
by Steve
9 252
Truck Signage
Dan Tanner
04-16-2014 11:00 PM
04-18-2014 04:04 PM
by stevef1201
10 270
leaf removal
tlf59263
04-15-2014 10:00 PM
04-18-2014 03:59 PM
by stevef1201
6 227
Pay per click advertising
roostertail
02-12-2014 07:26 PM
04-17-2014 07:11 PM
by yardrate
10 632
Accepting credit cards,...
Darksteel
03-17-2014 08:01 PM
04-16-2014 01:02 PM
by jymie
15 787
Trimec
acrajchel
04-15-2014 08:24 PM
04-16-2014 11:10 AM
by Steve
3 141
Gopher Forum Discount!
BlackRain75
04-12-2014 10:44 PM
04-16-2014 10:50 AM
by Steve
9 337
hello
NFrailey
04-15-2014 01:39 PM
04-16-2014 10:48 AM
by Steve
1 125
Pricing a Mulch Job
dmcalpi
04-07-2014 02:16 PM
04-16-2014 09:40 AM
by jymie
21 761
google earth
CDLAWNCARE
04-12-2014 03:24 PM
04-16-2014 09:36 AM
by jymie
8 282
There has to be an...
CDLAWNCARE
04-14-2014 12:59 PM
04-15-2014 04:06 PM
by Dan Tanner
6 229
First Day Back!
BelleCityLawn1
04-09-2014 09:13 PM
04-15-2014 11:16 AM
by Steve
11 364
Mow America
stevegredler
04-13-2014 01:02 PM
04-14-2014 09:53 PM
by kslawn
5 269
Power Broom
acrajchel
04-14-2014 07:46 AM
04-14-2014 12:47 PM
by CDLAWNCARE
2 147
Say Hello !!!
Steve
03-19-2007 11:18 AM
04-14-2014 11:34 AM
by Steve
1,176 286,428
Equipment reviews
Greg'slawnandlandscape
04-09-2014 07:17 AM
04-14-2014 11:27 AM
by Greg'slawnandlandscape
13 521
Aerating Prices?
Dan Tanner
04-08-2014 03:16 PM
04-14-2014 10:31 AM
by Steve
13 519
Estimating help
acrajchel
04-11-2014 06:06 PM
04-14-2014 10:20 AM
by Steve
3 228
Need help bidding church...
GreenRidge Lawn&Landscape
04-07-2014 08:01 PM
04-14-2014 09:49 AM
by Steve
12 491
Hello all
Griff20114
04-12-2014 05:08 PM
04-14-2014 09:46 AM
by Steve
1 145
Step by Step Spring Lawn...
WarriorLawnscaping
04-10-2014 07:01 AM
04-14-2014 09:43 AM
by Steve
5 306
Jeff Cowden
jcowden
04-11-2014 07:27 PM
04-14-2014 09:39 AM
by Steve
1 138
Exmark Commercial 30...
Dan Tanner
04-11-2014 05:35 AM
04-14-2014 09:37 AM
by Steve
4 247
Small guy time to get a...
googus
04-08-2014 08:16 AM
04-13-2014 07:18 PM
by A. Kulak Landscaping
9 393
» Popular Tags
2wd 4x4 34'' ads article marketing blower care charge christmas christmas light hanging christmas lighting color jet courtesy call craigslist credit card processing customers echo escrow exmark ferris florida flower bed four wheel drive fundraiser gopherhaul grass gravely holiday holiday lighting how much to charge installation kawasaki labor cost lawn care lawn care business book lawn care business show lawn clarksville lawn service clarksville tn leaf leaf removal lighting brass outdoor lights marketing mowing mulch mulch price native plants new buisness new business new start oil online classifieds organize outdoor environments payday payment podcast property management company redmax riding mower scag seo snow social media starting a business stihl upsell walk behind walker winter services yard clarksville
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 02:18 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 02:18 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy