Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum

» Welcome to the Gopher Lawn Care Business Forum
GopherHaul Landscaping & Lawn Care Business Marketing Forum

GopherHaul Landscaping & Lawn Care Business Marketing Forum (http://www.gopherforum.com/forum-index.php)
-   General Talk (http://www.gopherforum.com/forumdisplay.php?f=21)
-   -   NOW IS THE TIME! (http://www.gopherforum.com/showthread.php?t=4673)

realhuntin 12-06-2007 03:51 PM

Now is the time to send out those business letters, requesting to be placed on the 2008 upcoming season bidder list. These letters let potential customer know that you are there and ready to be placed on their bidders list.

Here is an example of one I use:


YOUR COMPANY NAME



123 INDUSTRY DR
HOMETOWN, US 12345
YOUR PHONE #
YOUR EMAIL
YOUR WEBSITE ADDRESS


Mr. Customer
Logistic UAS
425 Royal Oak Dr.
Hometown, US 12345

Dear Mr. / Ms. Customer

Hello, please allow me to take a moment of your time. My name is ****************- and I represent ****************************-. *Our philosophy is to perform to the needs and satisfaction of our customers. *We do a wide range of lawn care landscape services and strive to do a professional job every time.

I would like to be considered for any and all lawn care landscaping contracts or jobs that you may have coming up this year. *My company is professionally licensed and insured. *We run all commercial equipment and do this work on a full time basis.

The reason for this letter is to let you know about the savings you can get from utilizing our service. *We have been in the Lawn Care business for # years and we would like to add you to our growing list of clientele. *We are currently doing business with many businesses in the area and can provide you with a list of references upon request. *Our service includes professional landscaping and design, seeding, weekly cutting and trimming and many other landscape and grounds management services along with snow management services. Our equipment is well maintained so as to insure you a timely service every time. *We also offer a discount for new customers.

Please add me to your bidders list and please contact me for any sized job you may be considering. *I am always happy to give free estimates.

In closing, I believe ******************************** can perform the job to your personal satisfaction. *We are competitively priced with other services in the area. *Please give me a call at your leisure to set up your free estimate and consultation. You can visit us at www.mylawnservice.com

Sincerely,
YOUR COMPANY NAME



Whom Ever
Operations Manager



You can copy this to note pad and then copy to a word doc and edit it to fit you company.

Good Luck
Tim

Steve 12-06-2007 04:18 PM

Hi Tim,

Oh thank you so much! Now for those reading this, you would want to send this letter out to businesses only, not residential, correct?

Also, what would you suggest as far as a follow up once you send this letter out?

realhuntin 12-07-2007 01:03 AM

Yes this letter is for business's but you could modify it to fit the resi market as well.

As far as follow up the rule would be 15 -20 days. with this being the end of year and all the holiday time off I wouldnt follow up on the letter until after the 1st of the year say around the end of the first week, and the follow up would be a breif phone call. reminding them of the letter you sent.

Good Luck to all
Tim

Steve 12-07-2007 01:26 AM

Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!

realhuntin 12-07-2007 03:01 AM

Quote:

Originally Posted by [b
Quote[/b] (Team Gopher @ Dec. 07 2007,2:26)]Thanks Tim!

I am sure a lot of people are thinking this so I want to ask,

Where do you come up with your list of who to send letters too?

And when you call with your follow up, what do you suggest saying in the call?

Do you try to make a sale on the call or do you suggest another further follow up or what?

Thank you!

I look up the company in the local directory call them and ask who handles the bidding of the lawn care and landscape providers, this will generate a contact name at the very least and then I send out the letter addressed directly to this contact name it makes it more appealing with the contact name listed and more personal.

I follow up on every letter in 15 -20 days from date mailed with a call; If i reach them I say something like this "Hello My name Tim Robinson and I'm the operations manager for R &R *I was just following up on the letter we sent to you regarding our company be place on your bidders list" then I let it go from there. If I get a voice mail I leave name and phone # only. If I dont get a return call within 2 days I call again. and I keep calling until I speak with some one or get a return call from them. PERSISTANCE PAYS.

NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, *you are only asking to be put on a bidder list for the following season.

Here is a short list of some places I have sent leters to;

My Bank; they like doing business with companies that do business with them as most banks do. We are on the list for 08.

Manufactured Home Communities; these plasces take bidds every year so they can set their budget, there is common areas and empty lots to cut and trim, also ther is yard renovation from move outs and move ins along with snow removal. We are on 5 different list and already have one awarded for 08.

Associations. I find these from a list of builders I have and the Local Home Builders Assoc. you can get this from them.
Storage Facilities: every year so they can set their budget for the year, cutting, mulch, snow removal and even so clean up. these can be a little tricky at time with all the trimming required because they usally have fence all around it and it takes time to walk it out but if done write you can make good money here.

Remember all these places I have list sell apperence to their potential customers.

Good Luck
Tim

Steve 12-07-2007 05:19 AM

Thank you again Tim!

When would you say most businesses look to put out new bids?

Quote:

Originally Posted by [b
Quote[/b] ]NEVER TRY TO SELL THEN. Dont even mention #'s unless ask by them, you are only asking to be put on a bidder list for the following season.

I am glad you pointed this out too. It makes more sense now. This is not the time to sell, you just want to get a personal connection. Is that right? Let them know you are a real person and you exist?

pnplawn 12-07-2007 07:40 AM

Your a little late, WE been putting bids in for the 2 months for 2008

realhuntin 12-07-2007 01:31 PM

Quote:

Originally Posted by [b
Quote[/b] (pnplawn @ Dec. 07 2007,8:40)]Your a little late, WE been putting bids in *for the 2 months for 2008

Rodman you are correct October is the BEST time to bid jobs for the upcoming season, but it also is area and company specific when bugets are set and bids are taken. I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to. If I need to send it to a company twice I send it as a reminder, just so the property manager knows We are still here and ready to go.

Most Banking Instiutions set there budgets in Oct and accept bids the first part of the new year.

Goverments & Utility Companies set their budgets in July bidout in Oct or Jan depends on the property manager.

I know this to be accurate in my area because I've had past experience with these type of facilities, from another industry.

I would be interested in some info on other areas and how bidding schedules and process's are for those areas.

ABurlison 12-07-2007 05:29 PM

Do you think it would be sufficient enough to email a letter of this type out to potential customers?? I know a mailed letter would be more personal and professional.

Steve 12-07-2007 06:29 PM

Quote:

Originally Posted by [b
Quote[/b] ] I send this letter two times a year. Dec and June I keep records of whom I have sent it to and who I need to send it to.

Do you follow up with a phone call both times? Or just once a year?


All times are GMT -5. The time now is 09:59 AM.

Powered by vBulletin® Version 3.7.1
Copyright ©2000 - 2014, Jelsoft Enterprises Ltd.
(C) 2011 Riggs Publications - Terms of use & Privacy Policy

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
How do I approach...
Bradcook21
08-21-2014 01:48 AM
Yesterday 06:52 PM
by jrs.landscaping
9 189
Grass hopper mower
ExtremeLawncareServices
12-05-2013 08:51 AM
Yesterday 01:26 PM
by ExtremeLawncareServices
25 3,580
Need help pricing basic...
Bradcook21
Yesterday 01:21 AM
Yesterday 01:05 PM
by Steve
2 79
Yearly contract Pricing
jrob0691
08-21-2014 08:57 AM
Yesterday 01:01 PM
by Steve
6 143
yearly contract help...
jrob0691
08-21-2014 04:09 PM
Yesterday 12:48 PM
by Steve
1 47
Exmark Lazer Z S-Series...
BLC7
Yesterday 10:18 AM
Yesterday 10:18 AM
by BLC7
0 52
Pampas bushes
Bradcook21
Yesterday 01:30 AM
Yesterday 07:17 AM
by grassdoctore
1 45
2014 Gie-expo
ExtremeLawncareServices
08-19-2014 11:22 PM
08-21-2014 08:50 PM
by phlawncare
2 89
Fuel Can Spouts
Shark1611
08-16-2014 09:09 AM
08-21-2014 08:23 PM
by SGL1
11 288
Have you ever had to...
SouthernRootsLawnCare
07-26-2014 02:41 PM
08-21-2014 05:03 PM
by stevef1201
6 578
Softball field
kslawn
08-15-2014 09:28 AM
08-21-2014 01:43 PM
by Steve
9 281
Hello
M2Dave
08-21-2014 12:32 AM
08-21-2014 01:38 PM
by Steve
1 51
New Landscaping Business
rekon32
08-16-2014 02:26 PM
08-21-2014 12:33 PM
by SouthallMowing
8 333
These are the days on...
ExtremeLawncareServices
03-22-2014 09:12 AM
08-20-2014 04:09 PM
by ExtremeLawncareServices
100 6,052
Downed Tree Chop Bid
WesleySnips
08-16-2014 03:47 PM
08-20-2014 01:44 PM
by SGL1
10 331
60 inch honda/bunton...
pblawncare
08-17-2014 11:30 AM
08-18-2014 03:19 PM
by Steve
2 115
Replacement Parts -...
nicholas-KC
08-16-2014 08:40 AM
08-18-2014 03:16 PM
by Steve
4 183
Preparing the soil
Billy Goat
08-16-2014 06:18 PM
08-18-2014 03:01 PM
by Steve
1 115
What to pay help
phlawncare
08-04-2014 08:33 PM
08-18-2014 10:33 AM
by jrs.landscaping
29 899
Hello
Jeff1
08-07-2014 11:18 PM
08-15-2014 11:53 PM
by Jeff1
11 411
Lie #2 RESIDENTIAL...
ExtremeLawncareServices
01-06-2014 05:02 AM
08-15-2014 01:46 PM
by mattthelawnguy
54 6,402
Need help 30 HP koler...
Shady Grady
08-01-2014 03:31 PM
08-15-2014 08:46 AM
by kslawn
18 589
New Boomless Sprayer!
BlackRain75
01-03-2014 01:01 PM
08-14-2014 02:37 AM
by BlackRain75
12 1,761
Stihl engine isn't...
Marcintosh
08-12-2014 08:30 PM
08-13-2014 03:34 PM
by Steve
3 168
first year update
cmdlawncare
08-12-2014 05:41 PM
08-13-2014 03:29 PM
by Steve
1 215
Hello from Jacksonville,...
JM Lawn Care
08-10-2014 07:15 AM
08-13-2014 07:04 AM
by Sprinkler Buddy
9 317
Hello everyone new to...
maddyandrays
08-11-2014 04:51 PM
08-12-2014 08:58 PM
by Shark1611
2 170
Walk behinds
hpruitcei
08-07-2014 06:28 PM
08-12-2014 02:35 PM
by mattthelawnguy
7 430
New name help
stevef1201
08-10-2014 04:27 PM
08-12-2014 12:03 PM
by Steve
6 298
my little green dilemmas
Lawn Techie
08-03-2014 11:47 AM
08-11-2014 01:20 PM
by Steve
7 411
what the best...
CleanCutsLLC
08-02-2014 01:02 AM
08-11-2014 01:16 PM
by Steve
6 426
Texas lawn care company...
Livingston Lawn Care
07-25-2014 11:29 AM
08-11-2014 01:19 AM
by ExtremeLawncareServices
13 701
Covering all the bases
janslawncare
08-08-2014 10:11 AM
08-08-2014 01:41 PM
by Steve
1 247
New from Florida
ADE
08-06-2014 08:40 PM
08-08-2014 01:32 PM
by Steve
4 326
JOB - Landscape Install...
janslawncare
08-08-2014 10:06 AM
08-08-2014 10:06 AM
by janslawncare
0 213
Battery power tools or...
Steve
08-07-2014 12:24 PM
08-07-2014 05:18 PM
by mattthelawnguy
2 217
My client just told me...
Greg'slawnandlandscape
08-04-2014 08:39 AM
08-06-2014 11:14 PM
by grassdoctore
12 549
Illegal spraying
GoGreenerKS
07-04-2014 09:11 AM
08-06-2014 02:03 PM
by Steve
13 1,172
Mowing the hills
prmenter@gmail.com
07-08-2014 12:22 PM
08-06-2014 01:40 PM
by Steve
20 1,393
Crop Rotation Techniques...
eastsidelandcare
07-17-2014 03:47 PM
08-06-2014 10:29 AM
by eastsidelandcare
5 599
Got my first lawn job...
SGL1
06-11-2014 09:19 PM
08-05-2014 07:12 PM
by TheBeast
30 2,023
Late charge
Simon Abousaada
07-30-2014 07:23 PM
08-05-2014 06:46 PM
by TheBeast
12 803
buy out a lawn care...
rvezakis
08-05-2014 01:38 PM
08-05-2014 06:40 PM
by TheBeast
10 521
Please help
unitedlawncare48867
03-26-2014 08:29 PM
08-05-2014 05:27 PM
by TheBeast
27 1,591
Help with Estimate
donslawns
08-02-2014 09:10 AM
08-05-2014 02:24 PM
by Steve
6 461
Stuck again!!!!
Greg'slawnandlandscape
08-01-2014 11:02 PM
08-05-2014 09:05 AM
by Greg'slawnandlandscape
10 466
Mow and leaf cleanup bid
SGL1
07-29-2014 07:28 PM
08-05-2014 07:22 AM
by petscanning
25 983
Building credit
Matther777
07-27-2014 05:20 PM
08-04-2014 06:53 PM
by kslawn
17 765
Lowballers scrubs &...
Darksteel
01-13-2014 07:35 AM
08-04-2014 01:09 PM
by Steve
48 5,835
long time no see
Tuscan Gardens
08-02-2014 03:21 PM
08-04-2014 12:04 PM
by Steve
1 292
Read more about these lawn care business marketing categories.
General Business:
GopherHaul, Podcast
How to Estimate - Services To Offer:
Aeration, Apartment / Condo, bed edging, Color Change Plantings, Dethatching, Edging, Fall Leaf Cleanups, Foreclosed Homes, Gutter Cleaning, Hardscaping, Hedge Trimming, Home Safety Inspection, Irrigation, Landscape Project, Lawn Mower Repair, Mowing, Mulch Jobs, Outdoor decoration, Parking Lot Cleanups, Pet Waste Removal, Pressure Washing, Property Management, Snow plowing, Stump Grinding, Tree Removal
How to Estimate Jobs:
Lawn Care Business:
Barter, Bikini Lawn Care, Business Failure, Business loan, Business Plan, Debt, Debt Collection, Estimate or Proposal Form, Franchise, Fuel surcharge, How to sell, Insurance, Job Tracking, Lawn Care Contract, Lawn Care Customer Survey, Lawn Care Uniform, Lawn Care Videos, Operational Costs, Overhead Costs, Prepay, Pricing, Start up, Tiger Time Lawn Care,
Lawn Care Business Books:
Lawn Care Customers:
Buying customers, Commercial Customers, Customer Retention, How to get, Residential Customers
Lawn Care Employees:
1 Man Lawn Crew, Bonus Pay, training, Your First Employee
lawn care equipment:
bed edger, Lawn Care Truck, Leaf Sweeper, Mower, New Arrival, Trailer, UltraVac
Lawn Care Marketing:
Billboard, Brochure, Business Card, Community Projects To Promote Your Business, Coupons, Cross Promotion / Synergy, Direct Mail, Door hanger, door to door, Free Giveaway Contest, Free Lawn Care Flyer Template, Gift or Discount Cards, home show, Internet, Lawn Care Business Sales Letter, Lawn Care Logo, Lawn Care Marketing, Lawn Care Truck & Trailer Signs, Lawn Care Website, Lawn Signs, Magazine Ad, Magnets, Mailing list, Marketing on Craigslist.com, Newspaper Ads, Parade, Postcards, publicity stunt, Referrals, Review My Lawn Care Marketing Material, t-shirt, Welcoming Kit, Word Of Mouth
Seasonal Promotion Ideas:
4th of July, Armed Forces Day, Christmas, Election Day, Fall, Halloween, Memorial Day, Spring, Summer, Valentine's Day, Veteran's Day, Winter:
Software:
Estimation Software, Landscaper Software, Landscaping Business Software, Landscaping Estimate Software, Landscaping Software, Lawn Care Business Software, Lawn Care Estimating Software, Lawn Care Software, Mowing Software
Uncategorized:
Video:
Website:
Search Engine Optimization
» Lawn Care Business Discussion Categories
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 09:59 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 09:59 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy