Lawn Care Business Forum Lawn Care Business Book Lawn Care Business Blog Lawn Care Software
Home Forum Contract & Flyer Templates Blog Software Videos Podcast Calculators / Estimators Store Mower Review Design It Yourself Lawn Business School

Go Back   GopherHaul Landscaping & Lawn Care Business Marketing Forum

» Welcome to the Gopher Lawn Care Business Forum
GopherHaul Landscaping & Lawn Care Business Marketing Forum

GopherHaul Landscaping & Lawn Care Business Marketing Forum (http://www.gopherforum.com/forum-index.php)
-   Online Lawn Care Estimator - Help me bid this job (http://www.gopherforum.com/forumdisplay.php?f=38)
-   -   Bid Review 13 acre lot Approx 6.5 mowable (http://www.gopherforum.com/showthread.php?t=18298)

warbuff 03-17-2013 01:38 PM

Bid Review 13 acre lot Approx 6.5 mowable
 
1 Attachment(s)
Hi there, I'm working on commercial bid for lawn maintenance of a 13 acre property with aprox 6.5 acre of mowable surface area. Customer has indicated that they do not want fertilizing, or weed control other then string trimming. They do not want power washing or anything else beyond the lawn care described below.

This is a complex with 25 apartment building buildings 6-8 apartments per building.

Each building has mulched beds that need a refresh, the beds are average of 4-6 feet in width I've calculated the mulch requirement at 140 yards; this number includes 15 additional yards to cover overages. Edging needs to be redone for all the beds on the property.

The client has requested that all the shrubs/tree's be pruned 3 times per season.

The would like the wooded borders along the outs side of the turf area maintained to prevent expansion.

We have two riding xmark mowers 60" & 52" & a 48" walk behind. With 3 man crew. For the weekly maintenance portion of this bid we are quoting the client (28 visits) $42,000 for the season. (we have 2 additional part time laborers for when we need extra hands.

For the Mulching and re-edgeing portion materials 8k, labor $5,250

For pruning 3 times per season $4250.

Fall Cleanup $4800

Debris removal $2500

Total price of the contract $66,800 tax is not included in this number. I usually break the contract into 8 payments but haven't had a contract of this size before should I continue that practice?

I rounded the numbers just to make the math easy. I know this is pretty vague but I'm looking for a little feed back. Please note that a 3 man crew will be maintaining this for the season but the mulch/ edging and pruning cleanup portions will be done by a 5 man team.

Few questions I'm pretty sure that my 3 man crew can handle this property in an 8 to 10hr day but considering that before this our largest property maintenance was 2 acre's with very little trimming I don not want to be over confident. I have talked to them about it and they feel they can handle it.

Looking for feed back on the pricing and additional items I could be missing.

Any suggestions for maintaining something like would be greatly appreciated.

https://sphotos-a.xx.fbcdn.net/hphot...99353749_n.jpg

SECTLANDSCAPING 03-17-2013 02:06 PM

Dont worry about breaking the price down as thats how they should pay you anyway. 8 monthly payments is standard! I only seen one shopping mall want weekly payments.

On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?


You might be on high on the fall clean up but I cant really see the trees to well. If there paying for you to mow into mid nov. Then the majority of time its all mulched and fall clean up is just the beds and nooks. We usually blows the beds out and mulch them the last few mows to make it easier.

You should be good with 3 men with 3 mowers. Sometimes its easier to have just 1 guy trim and the other 2 mow but even if you all mow then pick up trimmers it should take the same amount of time.

SNethercutt 03-17-2013 02:57 PM

That looks like a dead on set of numbers. I doubt those guys will have any problem handling that with the equipment described.

The fall clean up does look a little high, but I don't know what kind of trees are there and what it really looks like.

On another note, I wish you the best of luck. I hope you get it.

Caskey Lawns & Landscapes 03-17-2013 03:07 PM

AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....

warbuff 03-17-2013 03:54 PM

Quote:

Originally Posted by dougcaskey (Post 123530)
AS said before...I would let two guys take off on mowers while one starts trimming, when they get done mowing then they can work back until it's all done....

If your confident with your figures then go with it....This is an awesome account to land, I hope you get it and good luck....


Thank you everyone for your comments.

I did estimate Fall cleanup is a bit high, but that's because the beds are going to be difficult to deal with, was thinking about rolling the price of pruning into the into the lawn contract too.

I found about this one on a cold call to another complex. The place was already under contract but they didn't have a company for this one yet. I have an appointment to present the bid on Monday. Just working on last minute tweaks and making sure I have all my bases covered.

I do have some repair concerns that are not covered in this contract but I'm to get that as side work above and beyond the contract.

They also have some drainage issues I will point out and offer solutions too.


Any thoughts on offering discounts for a multi-year option say like 5% off for a 3 year contract?

warbuff 03-17-2013 03:58 PM

Quote:

Originally Posted by SECTLANDSCAPING (Post 123521)
On the mulch it looks like your materials are high and labor low. It comes out to be about right. So I guess thats mark up on materials?

Your correct I marked up the materials more on that estimate, I've found that if the materials are more in an estimate then the labor even if its only by a few hundred dollars I get the job.

SNethercutt 03-17-2013 05:02 PM

Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho. But the deal is commercial properties like to accept new bids to try to get lower prices. Unless you have just given them an unreasonably low price or the last company shafted them.

Steve 03-18-2013 01:05 PM

Quote:

Offering small incentives to continue with you or sign a longer contract in the beginning is a good idea imho.
With such a bid, what kind of small incentives would you recommend?

warbuff 03-18-2013 02:51 PM

Quote:

Originally Posted by dougcaskey (Post 123530)
This is an awesome account to land, I hope you get it and good luck....

My presentation to the property manager was earlier today. I'm one of 5 bids being considered. I was not the low bid but I was complimented on considering the whole package and making sure everything was covered. Follow up will be this Friday. I think have a shot at it because the lower bids were not as thorough in their proposals.

I wanted to keep my foot in the door for the future so I dangled some solutions to a few other problems they need to address & they have agreed to let me bid those projects too.

I really couldn't ask for more, considering this was all from a cold call. :cool:

warbuff 03-18-2013 02:58 PM

Quote:

Originally Posted by Steve (Post 123653)
With such a bid, what kind of small incentives would you recommend?

On small contracts, I usually offer a 5% discount for payment in full up front or 3 year contract, in this situation I'm trying not only to get the business but position myself as a problem solver. Considering I'm a higher bid I think that's the best way to land the work.

Also offered to try and help reduce future costs by switching to lower maintenance plants & changing out mulch for rock where applicable.

I've also offered credits for referrals that have led to additional business in the past.


All times are GMT -5. The time now is 11:41 AM.

Powered by vBulletin® Version 3.7.1
Copyright ©2000 - 2015, Jelsoft Enterprises Ltd.
(C) 2011 Riggs Publications - Terms of use & Privacy Policy

» Recent Threads
  RatingTitle, Username, & Date Last Post Replies Views
what's the big deal...
Tony317
Yesterday 02:19 PM
Today 11:03 AM
by Matther777
1 47
These are the days on...
ExtremeLawncareServices
01-11-2015 10:41 AM
Today 08:25 AM
by ExtremeLawncareServices
59 5,282
New company in Michigan
SEM
04-24-2015 09:27 PM
Today 05:18 AM
by Sprinkler Buddy
3 70
Total yard rehab
SGL1
04-23-2015 03:59 PM
Yesterday 08:25 PM
by SGL1
7 156
mowing pic
joshlawncare
Yesterday 12:34 PM
Yesterday 08:09 PM
by avetslawncare
1 62
Big (to me) mulch job
tl757
04-23-2015 05:32 PM
Yesterday 08:01 PM
by avetslawncare
7 173
Lawn Care Service in...
Friscobob
04-24-2015 03:33 PM
Yesterday 05:35 AM
by Sprinkler Buddy
2 85
Newb Question - Multiple...
DependiLawn
04-24-2015 11:36 PM
04-24-2015 11:36 PM
by DependiLawn
0 52
maintandlawndispatch...
SGL1
04-21-2015 03:31 PM
04-24-2015 04:42 PM
by Steve
9 220
Thoughts on Undocumented...
element009
09-25-2011 11:08 AM
04-23-2015 09:32 PM
by Chilehead
56 15,513
Hello Everyone
DesignsByBnC
04-22-2015 04:07 PM
04-23-2015 02:19 PM
by DesignsByBnC
2 103
The upcoming rainy...
5StarLawnscaping
04-21-2015 01:22 PM
04-23-2015 12:54 PM
by Steve
7 197
color fliers?
holymoly
04-18-2015 02:32 PM
04-23-2015 12:50 PM
by Steve
12 368
I'm Back With The Best...
aduttonater
02-21-2015 12:41 AM
04-22-2015 07:04 PM
by Just for Cuts
59 2,541
WARNING! Especially to...
SC93
04-19-2015 12:05 PM
04-22-2015 01:39 PM
by Steve
14 433
Could be great news for...
SC93
04-14-2015 11:06 PM
04-22-2015 01:28 PM
by Steve
15 516
quick pic
joshlawncare
04-14-2015 07:49 PM
04-21-2015 05:01 PM
by joshlawncare
4 341
Got Inspected today
swstout
08-09-2010 10:31 PM
04-21-2015 03:53 PM
by SGL1
10 3,998
Smoked my first belt!
SGL1
04-20-2015 08:46 PM
04-21-2015 03:28 PM
by SGL1
4 168
Pictures of commercial...
avetslawncare
04-01-2015 09:47 PM
04-21-2015 12:47 PM
by Steve
25 1,020
lawn care business...
holymoly
04-18-2015 02:56 PM
04-21-2015 06:18 AM
by holymoly
3 261
landscape insurance
clarkslawn
03-30-2015 10:14 PM
04-20-2015 10:02 PM
by SGL1
4 476
Poll & Discussion...
CHEESE2009
09-16-2011 06:16 PM
04-20-2015 08:20 PM
by avetslawncare
27 5,680
weed
avetslawncare
04-16-2015 07:56 PM
04-20-2015 01:08 PM
by Steve
4 269
Aerating / Dethaching...
Hard-Body lawn & garden
04-12-2015 07:53 PM
04-19-2015 08:49 PM
by Chilehead
17 606
Start LIKING FACEBOOK...
rlclawncare123
02-26-2015 12:06 AM
04-19-2015 09:21 AM
by KJ90
8 1,018
bidding a cemetery....
NPM_LLC
03-28-2015 10:56 AM
04-19-2015 05:26 AM
by RSE
22 1,029
Hustler Raptor
SGL1
04-13-2015 09:27 PM
04-18-2015 07:53 AM
by SGL1
15 526
is craiglist good to...
JBENI
04-16-2015 11:11 AM
04-17-2015 10:25 PM
by Wolf4dk
11 431
Am I missing something...
googus
04-11-2015 06:33 PM
04-17-2015 08:01 PM
by avetslawncare
10 551
Hello
sonny54
04-16-2015 09:49 PM
04-17-2015 03:10 PM
by Steve
1 207
Unreal
Chilehead
04-09-2015 09:12 PM
04-17-2015 08:27 AM
by Chilehead
11 578
starting a lawn care...
JBENI
04-14-2015 09:03 AM
04-17-2015 08:03 AM
by JBENI
14 559
Finally got a warehouse
avetslawncare
03-12-2015 07:52 PM
04-16-2015 07:52 PM
by avetslawncare
23 1,378
New 14 x 7 Enclosed...
whitepropertydetail
04-15-2015 06:46 PM
04-16-2015 03:40 PM
by Steve
1 263
older used dump trucks
SECTLANDSCAPING
09-22-2011 12:33 AM
04-16-2015 12:41 PM
by biglee
21 8,062
Tax Poll
Steve
04-15-2015 02:13 PM
04-15-2015 02:13 PM
by Steve
0 245
lawn care by Aj
aj10261984
04-14-2015 06:50 PM
04-15-2015 01:43 PM
by Steve
2 283
Contact last years...
googus
01-28-2015 08:13 AM
04-15-2015 12:54 PM
by SC93
7 1,278
trying to sign up for...
JBENI
04-14-2015 10:20 AM
04-14-2015 12:11 PM
by Steve
1 763
Charging customers for...
Hard-Body lawn & garden
04-14-2015 07:34 AM
04-14-2015 10:35 AM
by Steve
1 319
New member
Jdlandscaping,LLC
04-11-2015 03:24 PM
04-14-2015 05:45 AM
by Jdlandscaping,LLC
2 340
hello
oasis_greenscapes
04-01-2015 06:18 PM
04-13-2015 12:03 PM
by Steve
8 582
New Member
Greenturion
04-11-2015 02:00 PM
04-13-2015 11:59 AM
by Steve
1 301
Client with...
OldSalt
04-07-2015 09:47 PM
04-13-2015 11:57 AM
by Steve
8 528
Getting rid of "mulched...
Mr. Mow
04-12-2015 04:21 PM
04-13-2015 11:26 AM
by biglee
3 342
String trim BEFORE mow...
Mr. Mow
04-12-2015 08:13 AM
04-13-2015 11:11 AM
by biglee
7 456
Billing methods
jcurr33
03-26-2015 01:33 PM
04-13-2015 11:07 AM
by biglee
15 960
Landscape Fabric
CurbAppeal1
04-10-2015 03:58 PM
04-13-2015 08:02 AM
by Chilehead
4 384
I lost a long term...
Sprinkler Buddy
09-04-2011 02:24 PM
04-12-2015 04:27 PM
by Mr. Mow
17 4,024
Read more about these lawn care business marketing categories.
General Business:
GopherHaul, Podcast
How to Estimate - Services To Offer:
Aeration, Apartment / Condo, bed edging, Color Change Plantings, Dethatching, Edging, Fall Leaf Cleanups, Foreclosed Homes, Gutter Cleaning, Hardscaping, Hedge Trimming, Home Safety Inspection, Irrigation, Landscape Project, Lawn Mower Repair, Mowing, Mulch Jobs, Outdoor decoration, Parking Lot Cleanups, Pet Waste Removal, Pressure Washing, Property Management, Snow plowing, Stump Grinding, Tree Removal
How to Estimate Jobs:
Lawn Care Business:
Barter, Bikini Lawn Care, Business Failure, Business loan, Business Plan, Debt, Debt Collection, Estimate or Proposal Form, Franchise, Fuel surcharge, How to sell, Insurance, Job Tracking, Lawn Care Contract, Lawn Care Customer Survey, Lawn Care Uniform, Lawn Care Videos, Operational Costs, Overhead Costs, Prepay, Pricing, Start up, Tiger Time Lawn Care,
Lawn Care Business Books:
Lawn Care Customers:
Buying customers, Commercial Customers, Customer Retention, How to get, Residential Customers
Lawn Care Employees:
1 Man Lawn Crew, Bonus Pay, training, Your First Employee
lawn care equipment:
bed edger, Lawn Care Truck, Leaf Sweeper, Mower, New Arrival, Trailer, UltraVac
Lawn Care Marketing:
Billboard, Brochure, Business Card, Community Projects To Promote Your Business, Coupons, Cross Promotion / Synergy, Direct Mail, Door hanger, door to door, Free Giveaway Contest, Free Lawn Care Flyer Template, Gift or Discount Cards, home show, Internet, Lawn Care Business Sales Letter, Lawn Care Logo, Lawn Care Marketing, Lawn Care Truck & Trailer Signs, Lawn Care Website, Lawn Signs, Magazine Ad, Magnets, Mailing list, Marketing on Craigslist.com, Newspaper Ads, Parade, Postcards, publicity stunt, Referrals, Review My Lawn Care Marketing Material, t-shirt, Welcoming Kit, Word Of Mouth
Seasonal Promotion Ideas:
4th of July, Armed Forces Day, Christmas, Election Day, Fall, Halloween, Memorial Day, Spring, Summer, Valentine's Day, Veteran's Day, Winter:
Software:
Estimation Software, Landscaper Software, Landscaping Business Software, Landscaping Estimate Software, Landscaping Software, Lawn Care Business Software, Lawn Care Estimating Software, Lawn Care Software, Mowing Software
Uncategorized:
Video:
Website:
Search Engine Optimization
» Lawn Care Business Discussion Categories
Powered by vBadvanced CMPS v3.1.0

All times are GMT -5. The time now is 11:41 AM.


(C) 2011 Riggs Publications - Terms of use & Privacy Policy

All times are GMT -5. The time now is 11:41 AM.

(C) 2011 Riggs Publications - Terms of use & Privacy Policy